Ballot Proofing EAC Roundtable Presentation November 17, 2011

2 Ballot Proofing Overview  Candidate Names & Ballot Measures  Races On The Ballot & Precinct Assignments  Optical Scan Ballots  Touchscreen Ballots  Minority Language

3 Candidate Names  Candidate Names As Listed On Nomination Paperwork  Have At Least 2 People Check The Spelling Of Candidate Names  Arizona State Statutes Require A Sample Ballot Be Sent To Candidates & Political Parties To Review For Errors Or Omissions

4 Ballot Measure Language  Have At Least 2 People Review Ballot Language  Read The Ballot Language Backwards To Check For Spelling Errors  Arizona State Statutes Require Sample Ballot Be Sent To Local Jurisdictions To Review For Errors Or Omissions

5 Checking The Races On Each Precinct Ballot  Things That Need To Be Checked:  The Precinct Ballots Have The Correct Races On Them  Rotation Of Candidate Names Where Needed  Write-In Lines Are Included Where Needed  Political Party Is Listed By Candidate Names Where Needed  Instructions And Headers

6 Proofing Races On The Ballot  First We Proof The Optical Scan Paper Ballots  Our Network Analyst Builds His Database In GEMS (Election Management System For Our Voting Equipment)  The Election Administrator Creates Ballot Worksheet In EXCEL  The Ballots Are Created In GEMS & Each Ballot Style Is Printed Out  Using The EXCEL Spreadsheet Each Ballot Style Is Checked

7 Proofing Races On Ballots

8 Useful Reports From Voter Registration System

9

10 Useful Reports From Election Management System

11 Useful Reports From Election Management System

12 Do Not Forget To Proof Everything!  Titles  Instructions  Vote For #  Political Party Labels  Precinct Label

General Election Ballot

14 Spanish Language Ballots Also Need To Be Proofed  We Use The Ballot Text Report From Our Election Management System For Proofing The Spanish Language Portion Of Our Ballots

15 Navajo Language Ballots Also Need To Be Proofed  Voters That Need Navajo Language Assistance Do Not Read Navajo So The Language Shown On The Screen Is English But The Audio Portion Of The Ballot Is In Navajo  Our Voting System Requires The English To Be Entered Again Into The System  We Use A Second English Language Ballot Text Report To Proof The Navajo Ballots

16 Proofing The Touchscreen Ballots  The Touchscreen Ballots Are Being Proofed At The Same Time As The Optical Scan Ballots During Our First Round Of Internal Testing  How Does Everything Look On The Screen?  The Audio Portions Of The Ballots Are Reviewed  The Printout For The Voter Verified Tape Is Reviewed

17 Example Of Problem With The Voter Verified Tape Optical Scan Ballot Touchscreen BallotVoter Tape AUMENTO DEL PRESUPUE

18 Questions? Any Questions?