2009 Elections Study Group Welcome to the Travis County Clerk 1.Ensure that Travis County voters have an accurate, fair, secure, transparent to the public, and accessible voting system. 2.Determine a minimum and maximum time range as to when replacement of the current voting system is necessary. When the voting system was purchased in 2003, it was assumed that the life of this type of technology was at least ten years. 3.Evaluate concerns regarding the existing electronic voting system and any other type of system that may be under consideration. These concerns include, but are not limited to, security; ease of use for voters; intent of voter issues; accessibility; accuracy of count; transparency to the public, and efficient use of taxpayer money to purchase, operate, and maintain a system. 4.Make recommendations to Commissioners Court regarding options for upgrading or replacing the current election system. Mission Statement

ELECTIONS 101 BASICS OF CONDUCTING AN ELECTION

COUNTY CLERK County Clerk Chief Deputy Recording Accounting Elections Records Management Misdemeanor Computer Resources Civil Probate Travis County Clerk Managerial Organizational Chart

ELECTIONS Divison Manager Program Manager Personnel Technical Support Training Sites/BBM/ Call Center Public Information Operations Elections Division Managerial Organizational Chart

GOALS

ELECTION LAWS

252 Number of election bills we are currently tracking

ELECTIONS CYCLE

4 Number of years in a complete election cycle Year 1 Odd-numbered year May Local with possible June Runoffs November Constitutional Amendment Year 2 Even-numbered year March Gubernatorial Primaries April Primary Runoffs May Local with possible June Runoffs November Gubernatorial Year 3 Odd-numbered year May Local with possible June Runoffs November Constitutional Amendment Year 4 Even-numbered year March Presidential Primaries April Primary Runoffs May Local with possible June Runoffs November Presidential

VOTER REGISTRATION

Valid from (Valido desde) Gender (Sexo) VUID (VUID) Year of Birth (Año de Nacimiento) Prec. No. (Pct. Num.) thru (hasta) Cong.Sen.Leg.Comm.JP School Dist. SMD City AISD 7AUSFP 01/01/2008 F /01/ VOTER REGISTRATION CERTIFICATE (Certificado de Registro Electoral) TRAVIS COUNTY (Condado de Travis) Madame X Happy Lane Austin, TX Madame X Happy Lane Austin, TX 78749

576,961 Number of registered voters in Travis County in April 2009

LOCAL JURISDICTIONS

121 Number of election contracts we have with local jurisdictions

Ahhhhh, the good old days

…and now…

CREATING THE BALLOT

706 Number of ballot styles for the November 2008 election

8 Highest number of ballot styles in one precinct in the November 2008 election Precinct 326

326A AISD, County 326B RRISD, County 326C Austin FP, AISD, County 326D Austin FP, RRISD, County 326E Austin LP, AISD, County 326F Austin LP, RRISD, County 326G County 326H Austin FP, County Precinct 326 Ballot Styles

83 Total number of contests programmed into the ballot for the November 2008 election

2 Number of weeks of prep time between lockdown and mailing of a ballot

TESTING THE BALLOT

5,000 Average number of ballots we typically test before each election

BALLOT BY MAIL

45 Number of days before the election that we must begin mailing early voting ballots by mail

20,948 Number of applications for ballots by mail received in the November 2008 election

18,749 Number of ballots by mail counted in the November 2008 election

47 Number of ballot board members in the November 2008 election

EVIP Preparations for Early Voting in Person

5 Number of Days in the Early Voting Period

300 Average number of Early Voting poll workers recruited and trained per election

23 Number of items in a supply box

51 Number of types of forms in a forms box

EDAY Preparations for Election Day

210 Number of precincts in Travis County

1200 Average number of Election Day poll workers recruited and trained per election

SECURITY Preparations for Securing the Ballots

11,954 Number of tamper-proof seals prepared for training classes, Early Voting, and Election Day equipment

VOTING BEGINS

Life on the first Day of Early Voting 5am Operations Staff Tech Trouble Shooters 5:30am Sheriff and Constables Call Center 6am Management Staff Recruiters Sites Staff Tech Support Team Poll Workers 7am Parallel Testers POLLS OPEN 8am Supply Workers Training Trouble Shooters Voting Happens 7pm POLLS CLOSE Sheriff and Constables Verification Team 8pm Tech Trouble Shooters Public Information

Early Voting law enforcement schedule

Failsafe Voting ESD School City School ESD City X X Y Y

13,125 Number of failsafe calls processed in the November 2008 election

1,661 Number of provisional votes processed in the November 2008 election

Limited Ballots Williamson County Travis County State Rep Court X X

1,044 Number of limited ballots processed in the November 2008 election

VOTING ENDS

Number of hours a poll worker has worked by the time they show up at the Receiving Substation

6 Number of check stations a poll worker must pass through at the Receiving Substation

120 Number of workers recruited to work at the four Receiving Substations

TABULATION AND RESULTS

10:00 Time when Election Night results are substantially completed for broadcast

4.5 Average number of hours after polls close that final Election Night results are posted

POST-ELECTION AUDITS

400 Average number of person hours spent in post election audits

FINAL CANVASS

Number of days after Election Day to canvass the election

24 Number of person hours spent preparing canvasses

MANDATORY RECOUNT

144 Number of person hours spent performing the mandatory recount

RECOUNTS AND CONTESTED ELECTIONS

RECORDS RETENTION

22 Number of months that election records must be retained

THE FUTURE OF ELECTIONS

Vote Centers Internet Voting Same-day Registration Overseas Electronic Voting Open Ballot by Mail Voting

? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? QUESTIONS TO ASK Accurate Secure Fair Transparent Accessible to all voters Is the system:

? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? How does the system handle multiple ballot styles? How are ballots programmed? How are ballots printed? How are ballots proofed? How are ballots tested? How is ballot security handled? How does the system handle ballots by mail? How does the system handle Early Voting in Person? How does the system handle Election Day voting? How are the ballots handled at the end of each voting day? How are the ballots transported? How are the ballots tabulated? How are results posted? How are post-election audits handled? How are results canvassed? How are recounts performed? Will the system meet the needs of Travis County in the future? Is the system cost effective?

THANK YOU!