ECMA-376 Office Open XML Open Formats and Standardization Jean Paoli GM, Interoperability and XML Architecture Co-Chair Ecma TC45 Office Open XML Microsoft Corporation IDABC ODEF Workshop Berlin

Agenda ECMA-376 Office Open XML Standardization Adoption of ECMA-376 Office Open XML ISO Standardization ODF - Open XML Translator

Office Open XML Formats Standardization November , co-submission of Office Open XML Formats to Ecma International Co-sponsors: Apple, Barclays Capital, BP, British Library, Essilor, Intel Corporation, Microsoft Corporation, NextPage Inc., Statoil ASA, Toshiba December , Ecma General Assembly accepts standardization: Ecma TC 45 created Goal: To create an Ecma Office Open XML Formats standard To contribute the Ecma Office Open XML Formats standard to ISO/IEC JTC 1 for approval and adoption by ISO and IEC Technical Committee : open to any Ecma member Novell, US Library of Congress joined TC45 after creation

Ecma International Ecma track record and experience Founded 1961, Geneva based, strong relationship with ISO Excellent industry experience and success Longevity, credibility, broad acceptance General Assembly - Adobe, Avaya, Canon, Ericsson, Fujitsu, Fuji Films, Hitachi, HP, IBM, Intel, Microsoft, NEC, Panasonic, Philips, Pioneer, Ricoh, Sony, Toshiba, Barclays Capital, BP, Statoil ASA, Essilor. International presence Ecma Successful submittal of ISO approved initiatives & standards ISO standard addresses end user requirement FAST Track program (>75% of Ecma standards approved as ISO/IEC standards) Provide Open XML with guidance and direction for ISO/IEC Submission of Open XML standard for adoption by ISO/IEC JTC 1

Respecting EU / IDABC Recommendations European Union(IDABC) European Union (IDABC) “Microsoft should consider the merits of submitting XML formats to an international standards body of their choice” “Microsoft should consider the merits of submitting XML formats to an international standards body of their choice”

Wide Positive Response Across Continents Christian Rupp, spokesperson of the Federal Platform Digital Austria Gerd Schürmann, Director of the Competence Center and Business Unit for eGovernment, Fraunhofer Institute FOKUS, Berlin Janis Reirs, Minister for e-Government, Latvia Alan Bellinger, e-Government eGIF Accreditation Authority, United Kingdom State of Massachusetts ROMNEY ADMINISTRATION Kazuhiro Fujisaki, General Manager, Platform Software, Software Division, Hitachi, Ltd. Kazuhiro Fujisaki, General Manager, Platform Software, Software Division, Hitachi, Ltd. +…So many others (see full text of quotes in the slide comments)

Status Ecma Standardization December 15, 2005: 1 st face to face meeting – Brussels Microsoft submit to Ecma the initial draft of Office Open XML – 2000 pages Initial draft posted publicly on Ecma web site Final standard 6000 pages – committee wanted details Ecma Secretary General Jan van den Beld (pictured to the left) receives initial draft of office document standard from Jean Paoli Adam Farquhar, TC45 Vice-Chair, head of e-Architecture for the British Library is seen on the right.

Status Ecma Standardization Weekly 2 hours conference call – participants December 2005: 1 st face to face meeting – Brussels February 2006: 2 nd face to face meeting – Cupertino – 22 participants - Hosted by Apple April 2006: 3 rd face to face meeting – London - Hosted by The British Library June 2006: 4 th face to face meeting – Japan - Hosted by Toshiba August 2006: 5 th face to face meeting – USA – Hosted by Microsoft September 2006 : 6 th face to face meeting – Norway – Hosted by Statoil ASA

Status Ecma Standardization (continued) December 2005 – Initial submission (2000 pages) May 2006 – First public draft (4000 pages) available for public review on Ecma site August 2006 – Second public draft available for public review on Ecma site – Many format and schemas changes, hundreds of issues resolved, conformance clause, subdivision in 5 parts October 2006 – Final draft (6000 pages) submitted unanimously by TC45 to Ecma General Assembly December 2006 – Overwhelming Positive vote (all minus 1 company) at Ecma General Assembly for approving Open XML as Ecma 376 Open Standard Ecma approved as well to send OpenXML for ISO standardization A lot of work, many dedicated engineers from 12 companies and organizations !

Office Open XML Adoption in major Office suites Microsoft Office Default Save Format is Open XML (+ free updates for Office 2000, XP, 2003) – Dec 2006/Jan 2007 Open Office – Novell announcement of support of Open XML in Open Office – Novell edition – Availability early 2007 Corel – announcement of support of Open XML - Availability mid 2007 Open XML Developer.org

Office Default Save Format is Open XML

Open XML Developer.org Announced March organizations, worldwide community Goal: Share technical experience on Office Open XML between developers Since announcement, hundreds of developers joined the community (500+) Multiple usages, multiple platforms Server processing, Client processing, etc.Net, Java, C#, perl, python, etc

ISO Standardization ISO Fast-Track Process JTC1 Fast Track procedure Approved for Ecma Standards >75% of Ecma standards approved as ISO/IEC standards Ecma General Assembly approval Dec 2006 Ecma General Assembly Overwhelming Positive vote for approving sending Open XML to JTC1 ISO Fast Track (all minus 1 company)

ISO Standardization Ballot time: 30-day review period, to determine perceived contradictions – Feb 5 date limit for OpenXML30-day review period, to determine perceived contradictions – Feb 5 date limit for OpenXML 5-month letter ballot – technical review5-month letter ballot – technical review Letter ballot: Combined voting procedure. Voting by all NBs (ISO), NCs (IEC) as well as the P-members of JTC 1. P-members must vote. No more than one vote per country allowed.

Planning after ballot closure Maximum 2 months for distribution of ballot results.Maximum 2 months for distribution of ballot results. Ballot resolution meeting, at least 2,5 months after ballot closure.Ballot resolution meeting, at least 2,5 months after ballot closure. Preparation of final DIS text and Disposition of Comments report within 1 month after ballot resolution meeting.Preparation of final DIS text and Disposition of Comments report within 1 month after ballot resolution meeting.

ODF / Open XML Translator for Microsoft Office Microsoft-sponsored & funded open source project for “OpenXML-ODF Translation” to anticipate future needs of government customers Microsoft-sponsored & funded open source project for “OpenXML-ODF Translation” to anticipate future needs of government customers Industry partnership: CleverAge (France), Aztecsoft (India) and Dialogika (Germany) Translation tools developed and licensed as open source software and made available as free add-ins for Microsoft Office, in 5 languages currently Openly available and free to community: Project Launched on July 6th with a Prototype Add-in for Word Open Source BSD license. Anyone can submit bugs and feedback or contribute to the project.

ODF Translator for Word is finalized ! – Official Ship date is Feb 1, 2007 Supports both Opening and Saving of ODF files in Word. Support for Office 2007 and for prior versions of Office (2003 & XP) One of the top 25 projects in sourceforge since launch. Over 50,000 downloads since the first release prototype in July 2006 The add-in is localized in English, French, Dutch, German & Polish. Comprehensive EU compliance tests to assure that the translation tools work fine in EU institutions’ day-to-day document processing scenarios. Release exit-criteria includes EU law (Legiswrite), citizen & parliament scenarios and document/text scenarios of Open Document Test Suite( Available on sourceforge, Microsoft Download Center and Office Online Incorporated by Novell to enable OpenOffice to Open and Save OpenXML documents ODF / Open XML Translator for Microsoft Word

February Starting ODF Translator for Excel & PPT Same model Open Source on sourceforge Same license (BSD) May - regular betas posted to source forge Final versions available end of 2007 ODF / Open XML Translator for Excel & PPT

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