SAC Charter 2011 Amendments

SAC Charter Changes Section 6 of the Charter governs the amendment process – Proposed amendments must receive an affirmative 2/3 vote by SAC – Received on Jan 2010 – Proposed amendments are presented to the SAC Administrative Liaison for review – Presented to Dr. Shepard Feb 2010 The Liaison shall indicate support or refer to SAC for reconsideration. No action within 30 days will indicate support. – Proposed Amendments will be presented at a Staff Assembly – Today – Proposed Amendments will be voted on by staff and must receive an affirmative 2/3 majority of the votes. Voting will be conducted by secret ballot. Voting begins April 28 and ends May 7 – The Amendments will become effective when receiving the 2/3 majority of votes

Amendment 1 Original Wording: 1. Representation 1.1 The Staff Advisory Council, hereafter referred to as “SAC”, is the duly elected body that represents University Staff. Staff is defined as all employees holding SUPPORT PERSONNEL or A&P positions. 1.2 The SAC shall consist of twenty-four (24) elected Representatives, twelve (12) Support Personnel employees, and twelve (12) A&P employees. To be eligible to serve on SAC, an employee must have been employed in a SUPPORT PERSONNEL or A&P position on or before June 1 st of the prior year. Proposed Wording: 1. Representation 1.1 The Staff Advisory Council, hereafter referred to as “SAC”, is the duly elected body that represents University Staff. Staff is defined as all employees holding Support Personnel or A&P positions. 1.2 The SAC shall consist of twenty-four (24) elected Representatives, twelve (12) Support Personnel employees, and twelve (12) A&P employees. Minor Format change to the term Support Personnel. Eligibility requirements have been moved to Section 3.

Amendment 2 Original Wording: 3. NOMINATIONS, ELECTIONS and TERM of OFFICE: 3.1 NOMINATION/ELECTION COMMITTEE: The SAC President will appoint a committee chair and at least two (2) Representatives who are not running for election from the current SAC. The committee will design and distribute nomination forms, solicit nominations, and prepare a calendar designating dates for nominations, voting, and notification of elected Representatives. The schedule will be designed to ensure that elections are completed prior to June 1 st. 3.2 NOMINATIONS. Nominees will be presented at the Annual Staff Assembly 3.3 ELECTIONS: Each Staff member may vote for eligible candidates according to the instructions on the election ballot Elections will be conducted by secret ballot using an appropriate medium. The ballots are to be returned to the Nomination/Election Committee and tally results given to the Secretary for retention The ballot will reflect Divisional Representation and candidates will appear on the ballot within their pay plan Ties will be decided in favor of the candidate with the earliest FGCU Staff hire date The SAC President will immediately notify elected candidate of their election to the SAC. The SAC Secretary will communicate names of newly elected SAC Representatives to the University Community Divisional seats will be filled by the candidate with the highest vote tally within that division and that pay plan. If there are no candidates on the ballot within a Division the seat will be filled by the next highest vote tally in the pay plan.

Amendment 2 Original Wording: 3.4 TERMS OF OFFICE: Terms of office will begin on June 1 st. SAC Members will serve two (2) year terms. Each year one half of the seats on SAC will be up for election to create a rotation of half of the Representatives. All Representatives shall be limited to 2 consecutive terms VACANCIES: A SAC Seat shall be declared vacant when: An insufficient number of eligible candidates have accepted nominations A representative is no longer employed in a Support Personnel or A&P Position A representative has resigned from SAC A representative has been removed from SAC 3.6. REMOVAL. THE SAC President may remove a SAC member for just cause. Three (3) absences from SAC meetings without written or verbal notice to the SAC President of the extenuating circumstance will be considered cause for removal. The member will be notified in wiring of this removal. Such members may appeal to the full SAC for re-instatement within two (2) weeks of the delivery of the written notice of removal. The appeal shall be heard at the next SAC meeting FILLING OF VACANCIES: The SAC President shall fill any vacancy from the candidates not elected using the most recent election results. Seats shall be filled by the candidate with the next highest vote tally by Division and by Pay Plan. If there are no remaining names in the Division, the seat will be filled by the next highest vote tally of At-Large Candidates in the pay plan. If there are no remaining names, the President may then fill that vacancy by appointment. Balance of representation as described in Section 3.3 will be maintained. The person appointed to this seat will serve the remainder of the vacated term. Such appointment shall count as a full term provided that the replacement serves a majority of that term, i.e.; a year or more of service. The SAC Secretary will communicate names of newly appointed SAC members to the University Community.

Amendment 2 Proposed Wording: 3. NOMINATIONS, ELECTIONS and TERM of OFFICE: 3.1 NOMINATION/ELECTION COMMITTEE: The SAC President will appoint a committee chair and at least two (2) Representatives who are not running for election from the current SAC. The committee will design and distribute nomination forms, solicit nominations, and prepare a calendar designating dates for nominations, voting, and notification of elected Representatives. The schedule will be designed to ensure that elections are completed prior to June 1 st. 3.2 NOMINATIONS To be eligible for nomination, a staff member must have been employed in a Support Personnel or A&P Position on or before June 1 st of the year prior to nomination A nominee becomes an eligible candidate when they accept the nomination All eligible candidates will be presented at the Annual Staff Assembly. 3.3 ELECTIONS: Each Staff member may vote for eligible candidates according to the instructions on the election ballot Elections will be conducted by secret ballot using an appropriate medium. The ballots are to be returned to the Nomination/Election Committee and tally results given to the Secretary for retention The ballot will reflect Divisional Representation and candidates will appear on the ballot within their pay plan Ties will be decided in favor of the candidate with the earliest FGCU Staff hire date The SAC President will immediately notify elected candidate of their election to the SAC. The SAC Secretary will communicate names of newly elected SAC Representatives to the University Community Divisional seats will be filled by the candidate with the highest vote tally within that division and that pay plan. If there are no candidates on the ballot within a Division the seat will be filled by the next highest vote tally in the pay plan.

Amendment 2 Proposed Wording: 3.4 TERMS OF OFFICE: Terms of office will begin on June 1 st. SAC Members will serve two (2) year terms. Each year one half of the seats on SAC will be up for election to create a rotation of half of the Representatives. All Representatives shall be limited to 2 consecutive terms VACANCIES: A SAC Seat shall be declared vacant when: An insufficient number of eligible candidates have accepted nominations A representative is no longer employed in a Support Personnel or A&P Position A representative has resigned from SAC A representative has been removed from SAC 3.6. REMOVAL. THE SAC President may remove a SAC member for just cause. Three (3) absences from SAC meetings without written or verbal notice to the SAC President of the extenuating circumstance will be considered cause for removal. The member will be notified in wiring of this removal. Such members may appeal to the full SAC for re-instatement within two (2) weeks of the delivery of the written notice of removal. The appeal shall be heard at the next SAC meeting FILLING OF VACANCIES: The SAC President shall fill any vacancy from the candidates not elected using the most recent election results. Seats shall be filled by the candidate with the next highest vote tally by Division and by Pay Plan. If there are no remaining names in the Division, the seat will be filled by the next highest vote tally of At-Large Candidates in the pay plan. If there are no remaining names, the President may then fill that vacancy by appointment. Balance of representation as described in Section 3.3 will be maintained. The person appointed to this seat will serve the remainder of the vacated term. Such appointment shall count as a full term provided that the replacement serves a majority of that term, i.e.; a year or more of service. The SAC Secretary will communicate names of newly appointed SAC members to the University Community.

Voting Times & Locations Voting for Amendment Changes will be held along with Voting for SAC Representatives There are currently 5 Amendments proposed for the Charter Voting will be by each amendment – You may vote for each individual amendment: Yes you approve No you do not approve Abstain from voting All information regarding the Amendments and changes is available on the SAC Website