State Department of Education District Training ‘Live Call’ Post-code, Cohort, Advanced Coursework, & SMART Friday, June 14, 2013 Please turn on your speakers and open the chat box.

District Training ‘Live Call’ Agenda  9:30 – Welcome  This session is being recorded and will be posted online  9: :00 – Assessment Post-Code– Video/Q&A  10: :20 – Historical Adjusted Cohort Graduation Rate – Video/Q&A  10: :55 – A-F Advanced Coursework Report – Video/Q&A  10: :30 – SMART Report – Video/Q&A  11: :40 – Closing, General Q&A SDE Presenters: Kurt Bernhardt, Exec. Director of R&D, Accountability Duane Brown, Data Coordinator 2

May 1 st to June 21 th  Graduation Cohort Report May 31 st to June 30 th  SMART Report  A-F Advanced Coursework June 10 th to July 10th  Post-Code Applications Accountability Data Reports and Certification Windows 3

Assessment Post-Code 4

The Assessment Post-Code application allows schools and districts to review and certify demographic, indicators, and other elements of 3-8 and EOI assessments. After the data have been reviewed and certified, it will be sent back to the testing company where the final results will be compiled. The data reviewed and certified during this window will be used to populate the performance and growth sections of the A-F Report Card. Purpose of the Assessment Post- Code Application 5

 From the data entered during Pre-Code and during the testing window on CTB’s website.  From the information bubbled in on paper test forms. Where do the data come from? 6

 Known Bugs  Birthdates – fixed 78%  No Score Code, ELL first year exempt, emergency exempt, Invalidation, Student Valid Attempt, Title X  Duplicate Student/Subject Assessment Post-Code Key Points 7

4-Year Adjusted Cohort Graduation Rate 8

From the USDE as defined in 34 C.F.R. §200.19(b)(1)(i)-(iv): From the beginning of 9 th grade, students who are entering that grade for the first time form a cohort that is subsequently “adjusted” by adding any students who transfer into the cohort later during the 9th grade and the next three years and subtracting any students who transfer out, emigrate to another country, or die during that same period. What is the 4-Year Adjusted Cohort Graduation Rate? 9

 Reported to the USDE  Part of the A-F Report Card  Only for High Schools  Reported on District and State Report Cards  Used for AMO calculations by subgroup How will the Graduation Cohort Report data be used? 10

 The Wave  information pulled from your Student Info System  Information pulled into app – no longer “live”  Certified Annual Dropout Reports  Historical Assessment data to estimate the cohort  Beyond the 2012 Cohort, the SDE will populate the Graduation Cohort Report with Certified Data from the Oct. 1, SMART, Exit and Drop-Out Reports What Are the Data Sources for the Graduation Cohort Report? 11

 The last know status in  Older Cohorts & Upcoming Cohorts  vs. the other three years 4-Year Adjusted Cohort Graduation Key Points 12

A-F Advanced Coursework App 13

The A-F Advanced Coursework app is a WAVE application that allows schools and districts to certify the participation and performance of students taking advanced coursework What courses should be on the report? Middle schools: Honors courses, Pre-AP courses, High School courses taken at middle school grades High Schools: AP courses, IB courses, AICE courses, concurrent enrollment course, CareerTech industry certification courses What is the A-F Advanced Coursework App? 14

 Part of the A-F Report Card  Only for High Schools and Middle Schools  Reported on Site Report Cards  Middle schools will earn 2 bonus points for meeting the participation criteria  High schools will earn 1 bonus point for meeting either the participation or performance criteria How will the Advanced Coursework data be used? 15

 The Wave  information pulled from your Student Info System  Information is “live” (i.e., nightly updated from your SIS) on the “Prepopulated Data” screen  When changed to “On Screen Data Entry” the course information is no longer updated live from your SIS  Notes:  Results of AP and IB exams will be used to determine performance points for their respective courses and won’t be on this app What Are the Data Sources for the Advanced Coursework Report? 16

 How to handle Trimesters and College Level Courses  CareerTech courses will count on the report card but will be provided in a separate report directly from CareerTech  Prepopulated vs. On-screen data entry  Latest Bug Fixes 17 Other Notes for the Advanced Coursework Report

SMART Report 18

The Supplemental Membership Annual Reporting Totals, or SMART Report, gathers data for those students who are not reported on the October 1 st Report. These are students who exited prior to, or enter after October 1. What is the SMART Report? 19

This data will supplement other reports (October 1 Consolidated Report, Exit Report, Drop Out Report) in order to gather the data necessary to calculate the Federal Four-Year Adjusted Cohort Graduation Rate. How will the SMART Report data be used? 20

 The Wave  The data in the Final Report section is entirely pre- populated from your local student information system.  The Final Report data updates nightly from any changes made in your local system that day. What Are the Data Sources for the SMART Report? 21

 Who do I Report?  Key field questions  FTPT Status  Most Recent Entry Date  FreeReduced & Economic Disadvantage 22 SMART Report Important Points

‘Live Call’ District Training for SMART Report, A-F Advanced Coursework and Post-Code Applications  Wednesday, June 19 th at 1:30 pm  Wednesday, June 26 th at 1:30 pm  Additional dates and times may be added Upcoming Training “Live Call” Events 23

OSDE Service Desk – (405) Find us on To watch the training video again: Have additional questions? 24