1 2 into 1 will go combining two institutional repositories at University of Melbourne 2 into 1 will go combining two institutional repositories at University of Melbourne Eve Young Shirley Sullivan

2 Contents  Introduction to ADT  UMER  Advantages of OAI  Benefits of digital theses  Problems with ADT  The solution  Copyright  Lessons learned

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8 Gathering content  Brochures  Article in UniNews  Seminars  Faculty meetings  Supervisors’ workshops

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14 Statistics  Statistics by year/month  Statistics by country  Statistics on items

15 This thesis was deposited 19 February Let’s track usage… This thesis was deposited 19 February Let’s track usage…

16 Tilleard, John W. (2001) River channel adjustment to hydrologic change, PhD Dept of Civil and Environmental Engineering: Usage per month since 19 Feb 2003 Month/YearHitsMonth/YearHits Feb-039Nov-0373 Mar-0327Dec-0362 Apr-0337Jan-0440 May-0343Feb-0429 Jun-0336Mar-0440 Jul-0329Apr-0458 Aug-0340May-0459 Sep-0359Jun-0443 Oct-0377

17 River channel … hits in 2003 and 2004

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20 ADT problems at UniMelb  2000 original participants  2003 technical problems –ADT dedicated server broke down –Insufficient technical support –Original software, hackers resulting in duplicates –Upload/Submission problems –Submission spelling mistakes could not be corrected –Submission spelling mistakes could not be corrected.

21 UNSW help  UniM ADT group  UNSW help –Technical advice, support –UM ADT thesis housed on UNSW server temporarily –Install new software –Setting up directories –Cleaned up 3.5 gig records

22 Theses procedure two repositories  New ADT theses into UMER  Server problems  Number of theses in eprints increased  Duplicate records  Eprints OAI compliant more use than ADT  Eprints software easier

23 Moving ADT theses to Eprints  Growth of Eprints theses led us to investigate alternatives  ID Exec decision was to move all ADT theses to Eprints  UTas software released

24 UTas software  Connect UMER to ADT  Extracts metadata from research theses  Theses formats for ADT to harvest  Shared software  Moved ADT theses into UMER

25 UMER modifications  Theses types were expanded : –Honours thesis –Masters Coursework thesis –Masters Research thesis –PhD thesis –Other Degree Thesis

26 Ex-ADT record showing multiple PDFs

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28 Technical work on ADT records into UMER  Faculties  Keywords  Delete duplicates  URLs changed in Library Catalogue

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31 Changes to Web sites  UMER links to ADT  Ph.D. and Masters research theses are also in ADT

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33 Previous ADT search

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35 Eprints/ADT search by Faculty

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37 Multimedia  More theses with multimedia  Multimedia can accompany theses in native format

38 Copyright and legal issues  Changes in forms for Eprints to include other repository  3 rd party copyright –forms and agreements

39 Advantages in single repository  Single software  One registration  Training of users and staff simplified  One server to maintain  Value adding eg statistics

40 Lessons learned  Focus on easy solutions  Simpler self-archiving  Build awareness of academic staff  Ease of training  Consider new formats and languages

41 Any Questions? Contact details    hive/ / hive/ / hive/ /