SWIS 4.3 Updates Megan Cave & Celeste Rossetto Dickey University of Oregon NWPBIS Conference March 8, 2010

SWIS Updates Today’s Agenda Database Deployment SWIS Website Tips/Shortcuts CICO-SWIS SWIS for Data Based Decision Making Data Integration SWIS Training Opportunities Next steps with SWIS Q & A

Database Deployment Purpose ▫Why all the changes? Overview of release ▫New Password format ▫SWIS 4.3 features

Password Changes

Until June 1, old passwords will be accepted

Creating a new account

Creating a password If you have an existing PBIS Applications Account, your new access will be added If you don’t have an existing account, you will create a confidential password SWIS Facilitators will no longer have access to the password If a user forgets their password, they can select: Forgot Password

New SWIS 4.3 Features Separating Skipping & Truancy into two different problem behaviors Custom Report to Excel option

SWIS Website What resources are available to you? ▫Facilitator section – password protected  SIF, License Agreement, and other resources  Announcements – homepage and facilitator section  Newsletters ▫Upcoming trainings – Become a Facilitator What resources are available to schools? ▫Get SWIS ▫User section Demo Sites for Training

Tips and Shortcuts Pull-down lists vs. Pop-up windows

Tips and Shortcuts Big 5 Report in SAMI Generate before meeting with teams Identify areas to discuss in meetings Check on data entry status

Using Your Extra Info Fields

Setting Up Extra Info Fields for Oregon State Reporting Districts are using different formats: Hillsboro School District ▫Extra Info 1: Available for Schools ▫Extra Info 2: Discipline Modifier Code: Shortened Weapons Expulsion (external code =1) Administrative Law Judge (external code=2) ▫Extra Info 3: State Reporting Code Presentation: Day 2: Session 4 SWIS & eSIS Turner/Giles-Murtha Presentation: Day 2: Session 4 SWIS & eSIS Turner/Giles-Murtha

Setting Up Extra Info Fields for Oregon State Reporting Bethel School District: ▫Extra Info 1: State Reportable Offenses Not in SWIS ▫Extra Info 2: Form of Harassment ▫Extra Info 3: Free field (IN PROCESS OF CHANGING)

Setting Up Extra Info Fields for Oregon State Reporting Challenges for Schools: ▫State Reporting Requirements change annually Challenges for SWIS: ▫States interpret the Federal guidelines differently ▫Add additional categories Goal for SWIS: ▫Create a report/download that meets Federal Requirements

CICO-SWIS Overview of site Basic Reports Conference Presentations Go To Meetings

CICO-SWIS Application within SWIS Targeted Intervention Data Entry & Report Generation Daily Progress Report standard for all students in CICO Intervention

CICO-SWIS Readiness Nine readiness requirements ▫One of which is a SWIS account ▫CICO program description ▫Daily point card compatible with CICO-SWIS data entry format

Individual Student Count Report

Individual Student Period Report

Individual Student Single Period Report

Average Daily Points by Student Report

School-wide Report

Data Integration How many of you have schools… Using many applications Concerned about double entry Needing to collect state reporting requirements not captured in SWIS Mandated to use specific applications for discipline Utilizing a data warehouse

Data Integration Solutions Double Entry ▫Suspensions ▫Expulsions ▫End-of-Year Reported Behaviors  Weapons  Fighting  Harassment Combining data sets in Excel

Data Integration Solutions Combining data sets in Excel

Data Integration Solutions Exported SWIS Custom Report: Referral IdDateStudentGradeStaffTimeStudent EthnicityLocationProblem BehaviorMotivationOthers InvolvedAdmin Decision /13/ :45:AMWhiteClassDisruptionOb p attnPeersOffice /12/ :15:PMWhitePark lotAgg/FightOb p attnPeersOut-sch susp /21/ :45:AMWhiteHallDisruptionOb p attnPeersDetent /2/ :45:PMWhiteLibraryDisresptAvoid taskStaffDetent /13/ :30AMWhiteCommonHarassOb p attnPeersParent /24/ :15:PMWhiteLibraryM-DisresptOb p attnNoneConf /7/ :15AMWhiteClassInapp lanOb p attnPeersConf /8/ :00:PMWhiteClassDisresptAvoid taskNoneDetent /15/ :00AMWhiteHallInapp lanOb p attnPeersLoss priv /28/ :45AMWhiteClassLyingOb p attnSubstituteDetent /1/ :15AMWhiteHallSkipAvoid taskNoneInstruct District ID #

Data Integration Solutions SWIS Data ORF Data

Data Integration Solutions SDEX ▫Data entered in SWIS is downloaded in a compatible format for upload into another application. Attention eSIS users: Session 4 (2:30-3:45) SWIS and eSIS: District Integration Sara Turner/Debra Giles-Murtha Attention eSIS users: Session 4 (2:30-3:45) SWIS and eSIS: District Integration Sara Turner/Debra Giles-Murtha

Data Integration Solutions ASIST ▫ODR’s entered into district application and transferred nightly to SWIS accounts

Data Integration Solutions SIF ▫National movement to create greater compatibility between applications ECS Distributor ▫Web service created to benefit schools utilizing data warehouse technology. Beta testing in spring:  Willamette ESD  Northwest Regional ESD  Linn-Benton-Lincoln ESD

Data Integration: New Approach SWIS is a different kind of application SWIS Data-Based Decision Making for Behavioral Interventions Progress monitoring vs. Reporting requirements Data for decision making vs. Data storage School needs vs. District needs Presentation: Day 1: Session 1 & 2 TIPS; parts 1 and 2 Rob Horner/Anne Todd Presentation: Day 1: Session 1 & 2 TIPS; parts 1 and 2 Rob Horner/Anne Todd

Data Integration Current Solutions ▫Double entry ▫SDEX ▫ASIST ▫Data Warehouse Data download example

SWIS Training Opportunities SWIS Facilitator Refreshers ▫Eugene: October & April SWIS Trainings National Conferences ▫October and March Go To Meetings ▫CICO-SWIS Trainings  Next training: April am (PDT) Online Videos ▫examples

Online Training Videos SWIS Website: ▫CICO-SWIS Orientation Video  OOrientation.htm OOrientation.htm ▫Coming: Swift at SWIS Video

Next Steps with SWIS SWIS 5.0 ISIS-SWIS

Screen shots for what is coming this time next year. Individual Student Intervention System (ISIS-SWIS)

SWIS Facilitator Responsibilities What is the role of the SWIS Facilitator? What is the role of the SWIS users? What is the role of the SWIS management team?

Roles & Responsibilities SWIS™ Management Team = SM SWIS™ Facilitator = SF SWIS™ User = SU _____Provide ongoing assistance to SWIS™ Facilitators _____Provide ongoing assistance to schools using SWIS™ _____Complete and submit a License Agreement and School Information Form _____Complete the SWIS™ Readiness Checklist _____Respond to questions from school personnel using SWIS™ _____Collaborate with a SWIS™ Facilitator to adopt SWIS™ _____Send passwords over _____Provide training on how to use data for decision-making _____Enter data into a SWIS™ account _____Sign the License Agreement _____Attend team meetings and offer coaching for using the data for decision-making _____Log in and preview school account monthly to check for data entry accuracy

Roles & Responsibilities cont. SWIS™ Management Team = SM SWIS™ Facilitator = SF SWIS™ User = SU _____Maintain password confidentiality _____Make changes to school SWIS™ accounts _____Check and update billing information _____Update Facilitator contact information _____Use the SWIS™ User’s Manual for problem-solving _____Contact SWIS™ Management Team with questions about SWIS _____Change a school’s Facilitator _____Pay for SWIS™ account _____Check for updateswww.swis.org _____Set up SWIS™ accounts in a timely manner _____Sign the School Information Form _____Use a referral form and referral procedure that are compatible with SWIS™ _____Problem-solve SWIS™ bugs

SWIS™ Management Team = SM SWIS™ Facilitator = SF SWIS™ User = SU School PBIS Team/Coordinator: _____Assist the school with CICO-SWIS Readiness Requirements _____Train the school staff on CICO _____Check In and Out with the students at the school _____Send in the completed CICO-SWIS School Information Form & License _____Access the online video for CICO-SWIS _____Contact SWIS™ Management Team with questions about CICO-SWIS _____Assist schools with creating the CICO Point cards for CICO-SWIS Compatibility _____Work with individual teachers about the CICO-SWIS system _____Attend the CICO-SWIS “Go To Meetings” _____Set up CICO-SWIS™ accounts in a timely manner _____

Your school calls and says they want to enter all the students and staff into SWIS. In addition, they want to download this data into SWIS from their district database What do you tell them?

IF…… You are taking over some schools from another SWIS™ Facilitator who has retired or moved to a different position OR You are leaving your position as SWIS Facilitator OR You are going to be on vacation, maternity leave, or not working for a significant amount of time What do you do ……..

My schools have used all three extra information fields in the past, but not as consistently as I would have hoped. There are multiple labels listed in the setup; many of these labels should not be listed in the same category. I’d like to show them how to use these categories in a way that’s useful and effective for decision-making.

Questions/Comments Contact Information: ▫Megan Cave ▫Celeste Rossetto Dickey