Tracking Our Students with National Student Clearinghouse StudentTracker Data Presented by: Sandy Naumann Jennifer Li Kent McShan TAIR 30 th Annual Conference February 2008

What is the National Student Clearinghouse? The National Student Clearinghouse is a non- profit organization providing post-secondary and secondary student degree, diploma and enrollment verification.

Facts about National Student Clearinghouse o Established in 1993 by higher Ed o Central repository for collection & exchange of enrollment records o Provides online enrollment/degree verification to employers, student service providers, insurance companies, credit issuers, US Dept of Education, and others

What is StudentTracker? o StudentTracker provides access for members to the enrollment database of over 80 million student records to identiify where your students transferred to or where they transferred in from. o All participating institutions sign agreements to ensure full compliance with FERPA requirementsFERPA o Funding for StudentTracker through Achieving the Dream

Achieving the Dream is a multi-year national initiative to help more community college students succeed. The initiative is particularly concerned with student groups that traditionally have faced the most significant barriers to success, including low-income students and students of color. Lone Star College System (LSCS) is one of 83 participating colleges and universities. What Is Achieving the Dream?

Format of Request File Sent

o Control Report o Aggregate Report o Student-level Detail Report Three types of reports received Back from Clearinghouse

Control Report

Aggregate Report

Student-Level Detail 

o AtD Cohorts – Subsequent & Previous o All Students for 5 Years-Subsequent & Previous For Whom to Request Data?

Schedule for Future Data Requests Once a term after official day for: o All AtD Cohorts o All credit students in that term o Credit students for past 5 years

StudentTracker Data Storage o Import data to data warehouse (SQL Server Database) o Create primary key to ensure data consistency among various data tables

Populate AtD Transfer Variables o Use WebFocus Reporting tool to generate AtD transfer variables. o Match Clearinghouse data to students tables.

Usage of Transfer Field in AtD Datasets To track the following records: o Number of AtD Cohort students transferred o Semester of transfer o Percentage of non-returners in an AtD Cohort are transfers?

Sample AtD Transfer Report

When use StudentTracker data for AtD data submission, be aware: o Not all colleges participate in Clearinghouse o Latest term data not available yet o Need to resubmit data later

Using StudentTracker Data For Other Reports o Fall 2006 Transfers in by College o Transfers Out After Fall 2006 by College o Transfers Out After Fall 2006 by College Type

Fall 2006 Transfers in by College

Transfers Out After Fall 2006 by College

Transfers Out After Fall 2006 by College Type

Questions?