U.S. General Services Administration GSA Auctions ®: A Federal Asset Sales Sales Center Federal Acquisition Services Candice Waddles GSA Sales Ph: / Fax: or 0827

FEDERAL DISPOSAL PROCESSEXCESSSURPLUS SCREENING Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities AGENCY SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES DONATION REMOVAL

3 Categories of Property for Sale  Exchange/Sale Property – FMR Part – Replacement of Personal Property Pursuant to the Exchange/sale Authority Surplus Property – FMR Part – Sale of Personal Property

4 Exchange/Sale….  Exchange/Sale “means property not excess to the needs of the holding agency but eligible for replacement. Exchange allowance or proceeds of sale must be applied towards replacement item”

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Agency Requirements  Completes SF126 for exchange/sale property not required for screening through GSAXcess®

7  Sales Portal  Through USA.gov  Through GovSales.gov  Single Point of Entry for Citizens  To find all government property available for sale –Real Property –Personal Property – GSAauctions.gov  Surplus  Exchange/sale –Seized and Forfeited Federal Asset Sales

8  Selected Sales Center Model  Approved Personal Property Sales Centers –US General Services Administration  Federal Acquisition Service, Property Sales –US Department of Agriculture  Centralized Excess Property Operation –US Department of Justice  US Marshals Service –US Department of Treasury  Asset Forfeiture Division –US Department of Interior  National Business Center (NBC) –US Department of Treasury  Internal Revenue Service  Also Real Property Sales Centers Federal Asset Sales

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13 Federal Asset Sales On-line Sales Secure internet site Posting of items Posting of photos Featured items—listing and homepage Maintenance of registered bidders Electronic payment Automated closing Bid period extension Registration verification engine Collection of bid deposits Off-line Sales Advertising of sale event Maintenance of specialized mailing lists Printing and distribution of IFBs Bid opening Registration of bidders Auctioneer On-site Sales Contracting Officer On-site collection of payments Follow on collection of defaults/late payments  Basic Services Offered –  Asset lotting guidance  Sales preparation  Asset description and listing preparation assistance  Preparation of award documents  Contract awards  Financial and property line item accountability  Contract administration  Collection and processing of bid deposits  Collection and deposit of proceeds  Distribution of proceeds

14 Federal Asset Sales  The GSA Auctions ® Sales Center represents the entire breadth of the GSA personal property sales program including sales services for all commodities of personal property, through all authorized methods of sale such as: GSA Auctions ® Sales Center Internet Auctions Negotiated Fixed Price Live Auctions Drop By Sealed Bid Spot Bid

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16 GSA Auctions ® How does it work? What can we sell? Preferred Sale Method

17 Provides digital picture and detail description Provides Custodian for inspection and pickup Coordinate with GSA Office on reserve/upset prices and time frames Special requirements for removal Communicate when property is removed GSA Auctions.gov does the rest!!

18 Upset price is the lowest price the agency is willing to accept If upset price is not met (GSA will contact you with highest bid) Our time frames for on-lines sales are usually 7 or 15 days Upset Price/Time Frames

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29 PICTURES AND DESCRIPTIONS CAN BE IMPORTANT AND BENEFICIAL!!

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31 What Can I Expect to Receive if the Item Sells?  When an item sells a copy of the Purchaser’s Receipt will be sent via at the time of payment to the custodian.  Upon pick up of the property, the custodian should have the bidder or shipping company sign the receipt for pick up, and fax this back to the GSA sales contracting officer.

32 What Happens if an Item Doesn’t Sell?  When an item doesn’t sell, the Sales Contracting Officer (SCO) will contact the owning agency’s Point of Contact (POC) and coordinate a second attempt.  If the item doesn’t sell after agreed attempts by the owning agency and SCO, a return letter or an from the Sales Contracting Officer will be sent to the owning agency POC.

33 Fee structure for commodities other than vehicles Asset Sales PriceRate Per Item $.01 - $1,000.00$250 or award amount if less than 250 $1, – 5, % of proceeds $5, – 25, % of proceeds $25, – 50, % of proceeds $50, – 100, % of proceeds $100, – 150, % of proceeds $150, – 250, % of proceeds $250, and higher6% of proceeds* * Represents the maximum fee, but can also be negotiated by each agency Currently revising fee structure

34 GSA Auctions ® Fee Structure Example Forklift Reported as exchange/sale Sales price $610 Award amount between $0.01 and $ Our fee is $250 Net proceeds returned to agency $360 Bowling alley Reported as exchange/sale Sales price $28,014 Award amount between $25, and $50,000 Our fee is 17%, equates to $4, Net proceeds returned to agency $23, Ladder Reported as exchange/sale Sales price $40 Award amount under $250 Our minimum fee is $250 or award amount if below $250 No monies returned

35 Implementation: January 17, 2001 Registered Bidders: 187,502 Total Dollar Proceeds: $51,775, Success...

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45 Confirm withdraw.

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47 Ultimate Success of Disposal

Questions???