New Features coming to Semsnet December 2007

Welcome To SEMS Tracker

PK – Graduation 5 Using Data to Better Serve Students!

New features to manage your IEP program. 6

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One URL for 504 and IEP 9 Security controls which students a user has access to and which is their primary student list

Forms Manager 10

Pending IEPs/Plans Create Pending IEP – Maintain Active IEP Active IEP forms are ‘frozen’ Can edit active Progress Report ADF continues to be updated by iSHARE Create notices and IEP in Pending Area When ready to begin delivery of services on Pending IEP – change to Active Prior IEP forms will automatically be archived 11

Pending IEPs 12 To create the Pending IEP – select the student from the student list and change the status from Active to Pending.

Pending IEPs 13 When a Pending IEP exists, Active forms can not be edited.

Pending IEPs 14 When a Pending IEP exists, select the student from the Pending Status List and complete the Pending IEP Forms.

Pending IEPs 15 When you are ready to begin delivery of services on the Pending IEP – change the student’s status to Active. Prior Active IEP forms will automatically be archived in iKeep and Pending IEP forms will become Active.

Event Log Summarize major milestones in a student’s career Referral to SPED Initial SPED Entry 3 Year Evaluations Change of Disability School Suspensions Dismissal from SPED Entry into

Event Log Two ways to add to the Event Log Manual entry Automated entry based on district preference configurations 17

Event Log Who benefits from Event Log Next classroom teacher Next school administrator Next program director Next district 18

19 Event Log

20 ? - Event Log Decisions? 1.Will you use the Event Log? 2.Who will have access to add to the Event Log? 3.What events (milestones) would you add to your event log?

Student Notes 21 Attach notes to a student’s record Choose the staff member to receive the note The staff member will receive a message alerting them to the note SEMS Tracker will log when the staff member reads the note The note will remain part of the student’s record

Student Notes 22

Student Notes 23

? - Student Note Decisions 24 1.Who will be authorized to enter notes? 2.What are acceptable note topics? 3.What will notes replace?

Meeting Summaries Unlimited Meeting Summaries Meetings to discuss Referral PPT Meetings Other Meetings 25

? – Meeting Summaries Decisions Will you use Meeting Summaries What kind of Meeting Summaries Who will have rights to add Meeting Summaries How will you title Meeting Summaries 26

Specialists Evaluations Unlimited number of specialist evaluations Unlimited in size Works like word processor 27

28 Specialists Evaluations

What kind of evaluations do you want in SEMS Tracker? School Psychologist Related Service Providers Classroom Teachers School Counselors Others 29

? - Specialists Evaluations Decisions What kind of evaluations do you want in SEMS Tracker? Who will have access? When will you start? School Psychologist Related Service Providers Classroom Teachers School Counselors Others 30

Related Service Log Document delivery of related services for all students Capture date served, minutes served, setting, service provider, goal of service, progress Easy and saves time for everyone Use with other Medicaid data for easier Medicaid billing 31

Document Related Services 32

Questions and Answers 33