Preparing for Implementation January 24 –

 FJEP Manual

IEP and Forms Handouts Jump Drive

 Provide an online case management system for the FJEP projects with robust data tracking and reporting functionality.

 Paper and Online application options  Automated confirmation of eligibility determinations  Offsite review and auditing of customer records  Online tracking and editing of IEP, Case Notes and Training Activities  Tracking of service dates, exit dates and retention activities

 March 31: End of Quarter 3, PY Begin use of new FJEP Forms Continue use of existing paper IEP with customers Data entry continues in existing system Simultaneous data entry in CRD at identified sites

April 30, 2011 – (Target Date)  Data migration from existing database to CRD Early May, 2011 – (Target Date)  Directive from Tampa Program Office to commence data entry solely into CRD.  Project Staff login to CRD and review customer records

May 15, 2011  Last WIASPR Report is sent to DOLETA from the existing database June 30, 2011  Preparations of 4 th Quarter data begin for the first WIASPR Report from CRD August 15, 2011  First WIASPR Report created from the CRD is sent to DOLETA

 1. Prepare Case Notes for entry into customer’s record: Put case notes in an editable Word document in consecutive order. Include the date of each case note entry in the text Include the initials of the author in the text

Add the author’s initials Add this date to your entry. Your login and project name will appear here

 Each individual case note will need to be copied and pasted into a separate entry.  Benefits:  Each customer will have an up-to-date, chronological service history  Improved continuity of services  ‘My Office’ functionality for all users

 2. Prepare IEP and associated customer data for entry into CRD: Put assessment results, IEP goals, and narrative accounts in an editable Word document in consecutive order. Choose the applicable CRD section and fields for data entry (see IEP handout)

IEP Entries

 3. Compile a list of relevant services and dates for your customer for later comparison with CRD and reports. Enrollment date IEP dates – creation and revisions Training dates – classroom, OJT Date of Last Service, or Exit Date Retention status Outcome and participation data