CPSE Practices: A Facilitated Dialogue G Lake Placid March 18, 2015

2 Facilitators:  Ellen Burns, ECDC  Marie Brander, RSE-TASC  Kathy Caron, CPSE/CSE Peru CSD  Jennifer Neaton, CPSE/CSE Potsdam CSD

Collaborative Relationships: 3 CPSE Chairperson County/Municipal Representatives State Approved Evaluating Agencies State Approved Programs Approved Service Providers Parents

 Dialogue around critical components of CPSE Practices through review of:  Sequence of events  Role/responsibilities  Best practices/strategies that enhance compliance with regulations  Promoting meaningful participation in the process 4 Objectives:

5 Transition: EI to CPSE CPSE:  Referral  Evaluation  Committee Meeting (Eligibility, Recommendations, IEP Development) Topics

EI to Preschool Transition 6

7 Transition Timeline Date of Birth May 15, 2012 Notice to CPSE of potential eligibility by: September 1, 2014 Transition Conference convened by: October 1, 2012 Date child first potentially eligibility for CPSE services January 2, 2015 Last date for referral to CPSE to ensure eligibility determination before age three February 14, 2015 Evaluation conducted: Between September 1, 2014 and before 3 rd Birthday (allowing time for meeting to be conducted) CPSE Meeting Prior to May 15, 2015 Last date for a child found eligible for CPSE services to receive EIP services August 31, 2015 Recommendations forwarded to BoardAfter meeting (recommendations)

Opportunities/Challenges:  Transition Conference  Helping parents understand timelines 8 Transition

 How will we ensure that the parents are fully informed and understand the process and timelines?  What can we do to make this process a smooth and seamless one? 9 Guiding Questions

Tools/Resources Date of Birth March 1, Date Child First Potentially Eligible for CPSE Services January 2, Notice to CPSE of potential eligibility by: September 2, Transition Conference Convened by: October 1, Last Date for Referral to CPSE to Ensure Eligibility Determination Before Age Three December 2, Last Date for a Child Found Eligible for CPSE Services to Receive EIP Services August 31, 2012

11 CPSE meeting Determine Eligibility Develop IEP CPSE meeting Determine Eligibility Develop IEP Annual Review within 1 yr. of IEP Annual Review within 1 yr. of IEP Evaluation Recommendation Implementation of IEP Recommendation Implementation of IEP Within 60 calendar days of receipt of consent As soon as possible following development of the IEP, but no later than 30 school days from the recommendation of the CPSE and within 60 school days from consent 5. Referral Parents provided list of evaluators Request consent for evaluation CPSE Process 1. } }

Opportunities/Challenges:  First point of entry  Asking the right questions  Obtaining informed consent 12 Referral/Consent

 What are the essential questions you ask to gather the information you need to know? 13 Guiding Questions

14 Tools/Resources Color Coded forms

Opportunities/Challenges:  Coordination of evaluation team  Timelines  Ensuring all components are completed 15 Evaluation

 How do you determine what components of the eval should be conducted?  How do you determine if the existing information is adequate to determine eligibility? 16 Guiding Questions

17 Tools/Resources

Opportunities/Challenges: Coordination of CPSE Committee to determine: Eligibility Recommendation IEP Development 18 Meeting/Recommendation

 How do you determine what programs and services are appropriate for the children to attain their annual goals?  How do you consider the full continuum of services? 19 Guiding Questions

20 Tools/Resources

21 Thank you!