Evaluation Code 036 Wednesday, 9:00 a.m. – 10:00 a.m. March 31, 2004 STARS Student Tracking & Advising Presented by: Robert Berman, William Hill, Wayne State University

Evaluation code 036 Session Rules of Etiquette  Please turn off your cell phone/pager  If you must leave the session early, please do so as discreetly as possible  Please avoid side conversation during the session Thank you for your cooperation!

Evaluation code 036 Introduction  Purpose:  Demonstrate how STARS ( a home- grown web application, provides a user friendly Web Interface to Banner and other databases for Academic Faculty, Staff and Administratorshttp://stars.wayne.edu  Benefits:  Easy access to student data by from a variety of data sources including Banner  Enables the maintenance of custom data (outside of Banner) to help in advising, tracking, and retention efforts  Includes useful web reports (downloadable in spreadsheet format) with drill-down to individual student data

Evaluation code 036 Topics of Discussion  Connection between STARS and Banner  Demonstration of STARS Student Information  Demonstration of STARS Reports  Who has access to STARS?  STARS as a Retention and Advising Tool  Survey and Findings  What’s next for STARS?

Evaluation code 036 Connection Between STARS and Banner  Uses Banner data as provided through the Data mart.  Also draws on other data sources including the Testing and Evaluation and official and unofficial historic data not yet converted to Banner  Provides additional capability to monitor student progress by allowing input of custom data to support advising and retention efforts – data is stored outside of Banner

Evaluation code 036 Demonstration of STARS Student Information  Logging On  Student Information Pages  Finding a Student  Contact Information  Student Comments (level of privacy determined by user)  Academic Standing, General Student, Application, and Holds  Classes (including older unofficial grade information)  Transfer Courses and Previous Education  GPA Summaries – standard and custom calculations  General Education and Curriculum Tracking Data  Registration Detail (Fall 2002 and later)  Early Academic Assessment Data  Testing Data

Evaluation code 036 Demonstration of STARS Reports  Examples of Available Reports  Enrollment Reports  Term GPA and Cumulative GPA by Program and Major  Prerequisite Checks  Active PHD Student List  Class Listing  New Program Applicants  Schedules for Students in Designated Program or Major  Degree Completion Reports

Evaluation code 036 Who has access to STARS?  Access to Stars is given by request. The intended audience includes  Advisors  Faculty and Staff with Advising Responsibilities  Administrators  Access is granted by the Administrator  Users are required to agree to the online Code of Responsibility (FERPA)

Evaluation code 036 STARS as a Retention and Advising Tool  Curriculum Review  Maintains Advising Comments  Testing and Evaluation data not in Banner made available  Unofficial Data not yet converted to Banner is available

Evaluation code 036 Survey and Findings  We have authorized approximately 440 individuals to use STARS  Between 50 and 75 typically logon per day  We have conducted an online Survey, the results of which we will discuss.  Approximately 200 different users logged on to Stars thousands of times since Jan. 1, Roughly 100 responded to Stars Survey.

Evaluation code 036 Survey and Findings - Continued  STARS Survey  Highlights  55.3% (47) of those surveyed have use STARS for 4 or more months  70.6% of those surveyed use STARS more than once a week  74.1% of those surveyed use STARS for student status tracking  65.9% of those surveyed use STARS for enrollment tracking  52.9% of those surveyed use STARS for Advising

Evaluation code 036 Survey and Findings - Continued (Tools) Good or BetterVG or Better Reports97%72.8% Academic Standing97.2%76.1% Classes94.1%79.4% Transfer93.7%71.5% GPAs94.1%77.9% Gen ED96.8%76.2% Registration93.8%76.6% Test Info91.8%67.2% Comments/Referrals95.9%69.4% Overall Navigation89.1%77.1%

Evaluation code 036 What’s next for STARS?  Determine additional Banner data that would be useful to include in STARS  Determine additional data external to Banner that would be helpful to users  Continue to develop summary reports with drill-down to individual student data including Pivot Table and OLAP capabilities

Evaluation code 036 Summary  STARS  Presents Banner and Value-Added data not included in Banner  Organizes data in a way that is more easily geared to use by advisors and administrators than are Banner Forms  STARS includes a constantly growing set of reports that can be downloaded in Spreadsheet format - summary reports allow drill-down to individual student data

Evaluation code 036 Questions and Answers  We invite any questions or comments now, after the talk, or by

Evaluation code 036 Thank You! Robert Berman William E. Hill Please fill out the Evaluation Form Evaluation Code 036

Evaluation code 036 SCT, the SCT logo, Banner, PowerCAMPUS, Campus Pipeline, SCT Plus, SCT Matrix, SCT PocketRecruiter, and Luminis are trademarks or registered trademarks of Systems & Computer Technology Corp. Any other trademarks, service marks, or trade names referenced herein are the property of their respective owners. Copyright © 2003 Systems & Computer Technology Corp. All rights reserved.