Funds Integration and Reconciliation Presented by: Rhonda S. Allen, Product Manager 1:00 – 2:00 pm Wednesday, April 6, 2005

Session Rules of Etiquette  Please turn off your cell phone/pager  If you must leave the session early, please do so as discreetly as possible  Please avoid side conversation during the session Thank you for your cooperation!

 Disbursement Controls  Financial Aid Disbursements  Cashiering  Accounts Receivable Interface to Finance  Processes and Reports to Feed to Finance Agenda

Disbursement Controls  Tracking Requirement Code Table (RTVTREQ)  Packaging Options Form (RPROPTS)  Fund Base Date Form (RFRBASE)  Fund Management Form (RFRMGMT)  Default Award & Disbursement Schedule Rules Form (RFRDEFA)  Loan Options Form (RPRLOPT)  Loan Period Base Data Form (RPRLPRD)  Institutional Financial Aid Options Form (ROAINST)  Hold Type Validation Form (RTVHOLD)  Financial Aid Selection Rules Form (RORRULE)  Fund Award and Disbursement Schedule Rules (RFRASCH)  Student Billing Control Form (TSACTRL)  Detail Code Control Form (TSADETC)

Financial Aid Disbursements  Disbursement Process (RPEDISB)  Batch Disbursements  On-line Disbursements  Applicant Immediate Process Form (ROAIMMP)  Student Payment Form (TSASPAY)

Cashiering  Student Payment Form (TSASPAY)  to run on-line disbursement for one student  Student Account Detail Form (TSADETL), Account Detail Review Form (TSAAREV), or Billing Mass Data Entry Form (TSAMASS)  Manual transaction only  never for FA transactions unless for terms prior to Banner FA

Cashiering  Cashier Session Review Form (TGACREV) to close cashier session  Cumulative – Page 1  Detail information – Page 2  Using options Display Totals (compare to RPRADSB)  Using options – Close Cashiering session  Cashier Supervisory Form (TGACSPV) to finalize cashier session  View Open cashiering sessions  Supervisor can close or finalize session – Page 2  Cashier Session Close Process (TGRCLOS) to Automatically Close and/or Finalize Cashiering Sessions

Cashier Session Review (TGACREV)

Cashier Supervisory (TSACSPV)

Cashiering  Application of Payments Process (TGRAPPL)  Apply or un-apply payments  Unapplication of Payments Process (TGRUNAP)  Cashier Detail Report (TGRCSHR)  Transaction Totals (Compare to RPRADSB)  Reports  MS Access to Banner Object: Access Views

Cashier Detail Report (TGRCSHR)

Cashier Detail Report (TGRCSHR) cont

Accounts Receivable to Finance  Forms that control feed to finance  Accounts Receivable Billing Control Form (TGACTRL) to feed prior and/or future dated transactions  Detail Code Control Form (TSADETC) to define Fund, Organization, Account, Program, Activity, Location (FOAPAL) and Rule Codes  FA Category  Page 1 Account Receivable  Term-based Designator Rules Form (TSATBDS) to define terms for term based detail codes

Accounts Receivable to Finance  Processes and Reports to Feed to Finance  Accounting Feed Process (TGRFEED) to populate Finance Transaction Input Table (GURFEED) for journal voucher entries  AR Transactions  Deposit Transactions  Miscellaneous Transactions  Application of Payments Transactions  Refunds for AP Processing-also populates Accounting Feed Accounts Payable Table (GURAPAY)  Accounts Receivable Reconciliation Report (TGRRCON)  Finance Compare  General Ledger Trial Balance Form (FGITBAL)  Trial Balance Report (FGRTBAL)

Populates Accounting Transaction Input Table (GURFEED) – Accounting Feed Process (TGRFEED)

Accounts Receivable Reconciliation Report (TGRRCON)

Accounts Receivable to Finance  Aging Analysis Report (TGRAGES) to produce Detail Listing of Financial Aid Credit AR Balances  Finance Accounting Feed Process (FURFEED) to populate FGBTRNI table to enable editing of JV  Refund Interface Process (FURAPAY) to populate FGBTRNI to enable editing of Refund Invoices  FGRTRNI to edit batch entries from Accounts Receivable

Aging Analysis Report (TGRAGES) Detail Listing

Finance Feed Sweep Process (FURFEED) – FGBTRNI table (Editing)

Finance  Transaction Error Report (FGRTRNR) to report errors from batch editing  Journal Voucher Inquiry Form (FGIJVCD) to review status of journal vouchers  Suspended Journal vouchers  Journal Voucher Entry Form (FGAJVCD) to edit suspended journal vouchers

Finance  General Accounting Posting Process (FGRACTG) to post JVs & Refund Invoices  to general & operating ledger  to accounts payable subsidiary ledger  General Ledger Trial Balance Form (FGITBAL)  to review postings to general ledger  FGIBDST to review postings to operating ledger  Specific Fund – One Account  Query the Document (Journal Voucher)  General Ledger Transaction Analysis Report (FGRGLTA)  Detail Posting by Document (JV)  Compare to Applicant Disbursement Report (RPRADSB)  Compare to Student Award & Disb Report (RPRAWDB)

General Ledger Trial Balance Form (FGITBAL)

Organization Budget Status (FGIBDST)

General Ledger Transaction Analysis Report (FGRGLTA)

Summary  Controls in the Disbursement Process  Disbursement Processing  Cashiering  Accounts Receivable to Finance  Reconciliation

Rhonda S. Allen (800) x4686 SunGard, the SunGard logo, SCT, and Banner, Campus Pipeline, Luminis, PowerCAMPUS, SCT Matrix, SCT Plus, and SCT PocketRecruiter are trademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the U.S. and other countries. All other trade names are trademarks or registered trademarks of their respective holders. © SunGard 2004 Thank You!