Center for Digital Health Innovation at UCSF How to use CareWeb Press F5 to view as a Slideshow

Center for Digital Health Innovation at UCSF 2 (press F5 to view as slide show)

Center for Digital Health Innovation at UCSF 3 CareWeb (CWM) is a collaborative care tool Facebook/Twitter/Pagerbox hybrid Send messages ABOUT patients… …that then wrap around the patient Populates a patient “wall”: Viewable by all providers Searchable by sender/recipient/patient/message Populates your “wall”: you can see your old messages

Center for Digital Health Innovation at UCSF 4 Why use CareWeb? REPLACES PAGERBOX UNLIKE PAGERBOX (advantages): There’s a Mobile Client! Approximates SMS. Can message nurses on their Wi-Fi (ASCOM) phones Others on the team can view/leave/join the conversation

Center for Digital Health Innovation at UCSF 5 Getting to CW: 3 ways From MC computers: “CareWeb” on the LaunchPad From your phone—download the applicationdownload the application From your computer: bookmark this web page CREDENTIALS: what you use to log in to Epic e.g. for Raman Khanna: KhannaR / (password)

Center for Digital Health Innovation at UCSF 6 Single Sign on (Med Center computers only) After the CW button, this pop-up log-in screen appears: Epic Username (e.g., KhannaR) Enter password TWICE Click “OK” The username/PW are entered into MyAccess You are logged into CareWeb Single Sign on is saved. You never have to login again!* *From a Med Center computer that is

Center for Digital Health Innovation at UCSF 7 CWM Home Screen

Center for Digital Health Innovation at UCSF 8 Confirming your contact information Is your discipline, service, and level of training correct? Ensure the Enable boxes are checked If applicable: is your pager # correct? Nurses: set shift ASCOM/wi-fi #. Auto-deletes after 12 hours Also note: Anyone can set your # Another nurse Unit Clerk

Center for Digital Health Innovation at UCSF 9 Sending Messages Find a provider to page Type in “to providers” Auto-completes

Center for Digital Health Innovation at UCSF 10 Sending Messages Find a patient Type in “about patient” box; OR, Click envelope next to patient’s name:

Center for Digital Health Innovation at UCSF 11 CWM “Wall” Sender Recipient Patient Patient info Message Time/date

Center for Digital Health Innovation at UCSF 12 APeX connection & Privacy If you put yourself on a patient’s Treatment team in APeX: Patient shows up in “My patients” You show on their “Treatment Team” You can view patients for whom you are NOT on the TT as well, but these will show up in “Recently Viewed” Look at patients’ walls for the same reasons you might look in their chart! And not otherwise!

Center for Digital Health Innovation at UCSF 13 Privacy Concerns Paging IS NOT HIPAA compliant because: Pagers aren’t encrypted If you lose your pager, anyone can read it Pages themselves aren’t encrypted Anyone can pluck these out of the air (illegally) Losing a pager is a bigger problem

Center for Digital Health Innovation at UCSF 14 So: Don’t type the patient’s name CWM already does this for you CWM keeps it “safe” by using minimal identifiers Delete text messages as soon as you read them If you can’t delete right away, do it after 24 hours Take any other precautions you think necessary Minimize the total # of people on a given page Most providers can see messages online anyway! If your pager is lost/stolen, call UC Police IMMEDIATELY! If you lose your smartphone—call IT security!

Center for Digital Health Innovation at UCSF 15 Summary Use CWM for ALL messages NOT Pagerbox NOT 2-way paging NOT SMS Please let us know immediately if there are problems Raman Khanna Cell: Pager:

Center for Digital Health Innovation at UCSF 16 Thank You