OKcollegestart.org & Oklahoma Transcript Exchange Sending Transcripts Electronically To Oklahoma Colleges and Career Techs 2012

OKcollegestart.org OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION 2

This information has been added to Okcollegestart.org for you, your parents and your students. You can add a link to your Counselor Corner to share information. You can send out in a newsletter or for your parents. You can refer your community to Okcollegestart.org to help them prepare for Oklahoma colleges. We will continue to update and add information. Please send in any other scholarships that are due in October or upcoming deadlines for November or December as we are continuously compiling that information for you! Feel free to direct parents, educators, students and staff to Okcollegestart.org facebook page. Press “LIKE” to get more updates ~Alicia McCullar

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Meet Students emotional needs Provide Scholarship information Organize and prepare for Testing: EOI’s, Plan, PSAT, AP, Provide career planning tips Set up and encourage career tech participation and interviews. Complete Graduation Checks Ensure qualifying students meet Oklahoma’s Promise GPA requirement. And the list goes on and on…. But one item that can be removed as a burdensome task in you life is… SENDING TRANSCRIPTS. AS A COUNSELOR YOU HAVE ENORMOUS RESPONSIBILITY. 5

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Is providing free to you with funding from the College Access Challenge Grant the ability to send OFFICIAL TRANSCRIPTS ELECTRONICALLY! to 83 destination including: *State Colleges *Career Technology Centers *Oklahoma’s Promise *NCAA Eligibility Center OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION 8

No more copying. No more mailing. No more digging out the 1933 metal seal. No more accusations that you did not send a transcript. THIS MEANS: 9

HS can upload selected students or an entire class. By placing the most recent transcripts in an electronic folder labeled Class of 2012, Class of 2013, etc.. Option available to send the transcripts immediately or later. Counselor can release the transcript. Student can request the release of the transcript online IF the school desires this option. QUICK UPLOAD

THIS IS HOW WE DO IT! 11

You will get a FREE account on the Counselor Center. counselor.xap.com When the college receives the transcript, the date is stamped for verification of when the college has downloaded it and received it. COUNSELOR CENTER 13

SENDING TRANSCRIPTS IS JUST 3 CLICKS AWAY Step 1: Select students Step 2: Select destination Step 3: Confirmation

When students apply for college at OKcollegestart.org they can click to release their uploaded transcript, and it completes the request automatically. SENDING TRANSCRIPTS - STUDENTS

RELEASE WITH APPLICATION By checking a box during the submittal process, students can attach their high school transcript to their online application

CAMERON UNIVERSITY CARL ALBERT STATE COLLEGE EAST CENTRAL UNIVERSITY EASTERN OKLAHOMA STATE COLLEGE LANGSTON UNIVERSITY MURRAY STATE COLLEGE NORTHEASTERN OKLAHOMA A&M COLLEGE NORTHEASTERN STATE UNIVERSITY NORTHWESTERN STATE UNIVERSITY NORTHERN OKLAHOMA COLLEGE NORTHWESTERN OKLAHOMA STATE UNIVERSITY OKLAHOMA CITY COMMUNITY COLLEGE OKLAHOMA CITY UNIVERSITY OKLAHOMA PANHANDLE STATE UNIVERSITY OKLAHOMA STATE UNIVERSITY-OKLAHOMA CITY OKLAHOMA STATE UNIVERSITY-STILLWATER OKLAHOMA STATE UNIVERSITY INSTITUTE OF TECHNOLOGY OKLAHOMA WESLEYAN UNIVERSITY OKLAHOMA PROMISE-OHLAP REDLANDS COMMUNITY COLLEGE ROGERS STATE UNIVERSITY ROSE STATE COLLEGE SEMINOLE STATE COLLEGE SOUTHEASTERN OKLAHOMA STATE UNIVERSITY SOUTHWESTERN OKLAHOMA STATE UNIVERSITY THE UNIVERSITY OF TULSA TULSA COMMUNITY COLLEGE UNIVERSITY OF CENTRAL OKLAHOMA UNIVERSITY OF SCIENCE AND ARTS OF OKLAHOMA 18

Free ►Saves time & money by eliminating photocopying and demands on staff. ►Secure & accurate method of providing transcripts. ►Easy to implement & use. ►Works with existing resources. ►YOU DO NOT NEED ANY NEW EQUIPMENT, SOFTWARE, ETC… ►Confirmation report that transcripts have been uploaded and received BENEFITS TO HIGH SCHOOLS

Free to use Makes it easy to apply to more colleges Easy, quick and available 24/7 Track when transcripts are downloaded by colleges Private & secure Reliable and timely transmission of transcripts Automatically send transcripts with online application from OKcollegestart.org No lost transcripts Confirmation of the receipt by the college/university BENEFITS TO STUDENTS

Multiple tiers of state-of-the-art equipment including dual firewalls, smart switches & physically-isolated databases 128-bit strong SSL encryption for data transmission (same as online banking) Digitally signed so that if any part of a transcript changes during transmission or through tampering, the entire transcript immediately becomes invalid IS IT SECURE?

As of February 2012, Oklahoma has 334 participating high schools and 83 destinations. In the school year 2011/ ,997 transcripts have been sent & received electronically! STATISTICAL UPDATE

All institutions that are participating have signed an agreement that the transcript is official !!! Questions and concerns about what is on the transcript? The Goal is for your electronic transcript to meet SDE requirements. What the colleges must have on the transcript: GPA CLASS RANK GRADUATION DATE (on final) IS IT OFFICIAL? 23

Step 1: Sign an Institution Agreement Authorized school official must sign IA FAX IA to or Step 2: Installation appointment (~45 minutes) Counselor and Tech Coordinator for HS Step 3: Testing and verification (~30 minutes) Verify that your extract is working properly Step 4: Start Sending Transcripts! (If you are a MAS ISIS student information user the set up time is minimal. This is built into your system and will be a very quick process.) STEPS TO HS PARTICIPATION

Alicia M. McCullar, M.Ed Student Portal Coordinator Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK Mailing Address: P.O. Box Oklahoma City, OK Office: Fax: Cell: OKLAHOMA TRANSCRIPT EXCHANGE

Questions??? Before I share more about OKcollegestart.org QUESTIONS??? 26

CREATE AN ACCOUNT

HIGH SCHOOL PLANNER

We receive the data from NCAA and update our tables once a year. If the courses are out of date, I would suggest contacting NCAA directly to ensure that their database is correct. STUDENTS ADDING THEIR COURSES ON OKCOLLEGESTART.ORG

FREE ACT PREP!!! FREE SAT PREP!!! FREE GRE PREP!!! FREE TEST PREP 31

OKcollegestart.org & Oklahoma Transcript Exchange Sending Transcripts Electronically To Oklahoma Colleges and Career Techs 2012