Congregational Resource Day - May 2014 OVERVIEW 1

Congregational Resource Day - May 2014 Governance & Leadership 2

RECTOR’S WARDENPEOPLE’S WARDEN 3

Congregational Resource Day - May

Congregational Resource Day - May

Congregational Resource Day - May

Congregational Resource Day - May 2014  Gain on the job experience  Share the load  May later serve as full trustees  Provides for succession planning 7

Congregational Resource Day - May 2014 CORPORATION Holding legal liability  Rector  Rector’s Warden  People’s Warden Associates  Deputy Rector’s Warden  Deputy People’s Warden 8 Ministries reporting directly to Corporation  Treasurer  Strategic Planning  Auditors  Chair – Parish Council  Staff ◦ Parish Administrator ◦ Music Director ◦ Custodian ◦ etc

Congregational Resource Day - May

Congregational Resource Day - May 2014 Corporation Legal Representatives / Accountability Overall Parish Leadership 10 Parish Council  Implements Vestry’s Decisions ◦ Ministry programs ◦ Facility stewardship  Acts as “Vestry” out of session  Discerns and recommends to Corporation Vestry - Establish Parish direction - Approve financial budget

Congregational Resource Day - May Parish Council  Corporation: Legal Representatives / Accountability  Overall Parish Leadership  Implements Vestry’s Decisions ◦ Ministry programs ◦ Facility stewardship  Acts as “Vestry” out of session Vestry - Establish Parish direction - Approve financial budget

Congregational Resource Day - May

Congregational Resource Day - May 2014 Ensure: ◦ Annual budget - prepared and approved ◦ Control processes (e.g. signing officers, cash counters, periodic checks, confidentiality of information) ◦ Proper books & records – audit trails established and monitored ◦ Annual reports & external review 13

Congregational Resource Day - May

Congregational Resource Day - May 2014 Treasurers Envelope Secretaries 15

Congregational Resource Day - May 2014  Annual Budget preparation  Periodic reporting & forecasting  Day-to-day operations 16

Congregational Resource Day - May 2014  Major Initiatives Tracking & reporting Receipt of gifts Examples Financial Stewardship / GIFT Loan / Mortgage Investments – CTF & GICs 17

Congregational Resource Day - May 2014  Annual Reporting  Preparation of Tax Receipts 18

Congregational Resource Day - May 2014  Automated withdrawal givers  Envelope givers  Periodic statistical analysis  Preparation of Tax Receipts 19

Congregational Resource Day - May

SharedCongregational Central Treasurer  Cost of Priestly services  Parish Fair Share  Housing Allowance and/or Rectory  Preparation of Budget for shared expenses Congregational Treasurer  Revenue & Expenses for items for particular congregation ONLY  Pays Congregation’s portion of SHARED Expenses to Central Treasurer 21

Congregational Resource Day - May 2014  Works with congregational wardens & treasurers to ensure: Equitable sharing of shared expenses Consistent inclusion of shared revenues & expenses  Statistical Returns  Registered Charity Information Returns 22

Congregational Resource Day - May 2014 PROPERTY 23

Congregational Resource Day - May 2014  Care and use of land, building(s), furnishings and effects belonging to the church  Cemeteries  Insurance  Health & Safety 24

Congregational Resource Day - May 2014 Property Committee Cemetery Committee Custodian Various volunteers 25

Congregational Resource Day - May 2014  Regardless of how title is named on official documents, the property is held by the Diocese of Ottawa in trust on behalf of the congregation or parish 26

CAUTION: Approvals needed Do NOT proceed without a GREEN Light  Need GREEN LIGHT from the appropriate person or committee BEFORE proceeding 27

Congregational Resource Day - May

STRINGS ATTACHED 29

TURN THEM IN TO DIOCESAN ARCHIVES IMPORTANT DOCUMENTS 30

Congregational Resource Day - May 2014 O Eternal God, the foundation of all wisdom and the source of all courage: Enlighten with your grace the Churchwardens and Treasurers of this diocese, and so rule their minds, and guide their counsels and actions, that in all things they may seek your glory and promote the mission of your Church; through Jesus Christ our Lord, Amen. 31

Congregational Resource Day - May 2014  Francis Christensen (St Paul’s, Kanata)  Elizabeth Reicker (St Matthias, Ottawa)  Vicky Saunderson (St John’s, March)  and staff resource person, Lisa Chisholm-Smith 32

Congregational Resource Day - May