Open Access, Repositories and Research Assessment: Enlighten-ing Lessons William J Nixon, Service Development Manager (Enlighten) UKSG Breakout Sessions (Group A) April 2011

University of Glasgow [Screenshot]

University Statement – April 2006 “Glasgow University, as a signatory of the Scottish Open Access Declaration, strongly encourages authors at Glasgow University to deposit copies of their published work into the University's Institutional Repository……….The Repository is a freely available database which anyone in the world can access and is intended to be a showcase of the research undertaken at the University.”

University Publications Policy – June 2008 The objectives of this policy are: To increase the visibility of research publications produced by staff employed by or associated with the University of Glasgow To ensure that research outputs are prepared and curated in a way which helps maximise the value that they have for the university in terms of the external use of bibliometric data e.g. league tables, post RAE

University Library [Screenshot]

The Library (in Figures) in 2010 Visits to the library –1.562 million Database searches completed –2.554 million Full-text articles from our e-journals downloaded –2.443 million Photocopied pages in the library –914, 603 pages Physical items borrowed from the library –850,528 Sections or chapters from our e-books requested –725,759 Sheets printed from computers in the library –3.608 million

Enlighten Homepage

EPrints Record with Funder [Screenshot]

Enlighten Development [Screenshot]

Evolution of Enlighten Enlighten: Embedded Institutional Repository - Mandatory Deposit - Wide Range of Item Types - Mostly Metadata Enlighten: Institutional Repository - Voluntary Deposit - Limited Item Types - Mostly Full Text JUNE 2008 – Publications Policy JISC Projects: DAEDALUS to Enrich and Enquire

Enlighten Snapshot 15,000 User records 39,099 Publication records to date 3,600+ Full text papers 530% increase in records (Dec 2009 to Dec 2010) Data Matching exercise with Thomson Reuters (InCites)

Google Analytics

Silos are the past… Photo by docsearls on Flickr - used under a Creative Commons licencedocsearls

LDAP Embedded Repositories are the future SwordAPP

Embedding (and integrating) is about… Being stitched into the fabric of the institution –Culturally, Technically,Holistically Adding Value [for the] –Researcher, Funder(s), Institution, UK Plc Re-use –REF, Research Profiles, Interoperability, crosswalks and metadata schema Reducing Duplication –Ingest, workflows, reporting Exploiting new opportunities –Data mining, business intelligence, KPI’s, Analytics, “stickiness”, visibility

Embedding and Repository Questions How joined up/embedded is your [Research] repository? Who are your partners? What are your barriers? Do you have an “institutional repository” or a repository at your institution?

An Institutional Exemplar – 3 P’s PeoplePoliciesProcesses

People: Partnerships Academic staff Departmental administrators University Library IT Services Corporate Communications Research and Enterprise Human Resources Archives “No Repository is an island.”

Processes: Institutional System integration Increasing deposits with our institutional login with (GUID) Providing a new Glasgow Author browse view Surfacing Funder data (from our Research System) Identifying and implementing workflows with colleges and schools Collecting Output, Impact and Esteem data (REF Preparation)

Browse by Glasgow Author [Screenshot]

Staff A to Z with Publications [Screenshot]

Linking Outputs to Awards [Screenshot]

Browse by Research Funder Name [Screenshot]

Mini-REF (Oct-Dec 2010) Internal REF exercise Enlighten being used as the platform to carry out this exercise Using locally modified version of the RAE add-on software developed by the University of Southampton for RAE 2008 Has significantly increased staff engagement with Enlighten 200+ staff self-deposited records new records added

MiniREF Selections [Screenshot]

MiniREF Selection Details [Screenshot]

Impact and Esteem [Screenshot]

Impact and Esteem 2 [Screenshot]

REF Reporting [Screenshot]

MiniREF Lessons Your publications data can never be comprehensive enough in advance of an exercise like this Ensure you are ready to deal with the volume of queries, updates and additional publications which the exercise will elicit Administration features including the opportunity to "impersonate" users (to update records on their behalf) and to run various reports are absolutely vital for managing returns and gauging progress Learn lessons, take onboard feedback and be flexible/nimble enough to make changes to the system and workflows

Using publications data for research management University now has comprehensive record of its publications Senior management interest in re-using and analysing this data Publication lists pulled from Enlighten to pre- populate Professorial Performance and Development Review forms Comparison of University’s publications with ERA (Excellence in Research for Australia) journal rankings list

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