Item Record Cleanup Introduction, examples, & practice Presented by Cathy Mook & Naomi Young

The Problem

We had different correct item practices over the years. In NOTIS, item records were rarely seen by the public; they were primarily for internal use Aleph is highly item-dependent; item data is an integral part of the public display

The Problem When we imported item data into Aleph, we put NOTIS Enum data in field A of the item form, and Chron data in field I of the item form. Later on, FCLA ran a machine fix to delete “v.” from field A.

The Problem

The Solution 1. Delete unnecessary spaces 2. Separate different levels of enumeration and chronology 3. Format appropriately 4. Check OPAC for results

The Solution: Delete Unnecessary Spaces

The Solution: Separate Levels of Enumeration & Chronology

The Solution: Format Appropriately In Desc. Largest unit first Colons separate units Parentheses around dates (1917:Mar.) h/items/index.htm h/items/index.htm Numbers only in fields I, J, K If using dates in A, B, C repeat the year in I

The Solution: Check Results in OPAC

Any Questions?