November 14, Upgrade Finance 8.4 Upgrade

November 14, Upgrade Finance 8.4 Upgrade Agenda  Upgrade Process  Timeline  Key Software Changes  Roles & Responsibilities  Other Campus Upgrades  Q & A

November 14, Upgrade Finance 8.4 Upgrade

November 14, Upgrade Finance 8.4 Upgrade Fit/Gap Prototyping System Testing 2 nd Pass Peoplesoft Finance Acceptance Testing 1 st Pass 3 rd Pass Training Upgrade Process Cleanup Planning & Strategy Upgrade

November 14, Upgrade Finance 8.4 Upgrade Upgrade Process – Cleanup/Prep  Reconciliation  Security  Key Tasks  Reporting Requirements  Configuration

November 14, Upgrade Finance 8.4 Upgrade Upgrade Process – 1 st Pass  Perform Upgrade  Validation  Fit/Gap  Design Walkthroughs  Development Begins  Reports  Interfaces

November 14, Upgrade Finance 8.4 Upgrade Upgrade Process – 2 nd Pass  Perform Upgrade – 2 nd Time  Validate  Perform System Test  System Test Sign-off  Development Continues

November 14, Upgrade Finance 8.4 Upgrade Upgrade Process – 3 rd Pass  Perform Upgrade – 3 rd Time  Validate  Perform Acceptance Test  Acceptance Test Sign-off  Development Completed & Tested

November 14, Upgrade Finance 8.4 Upgrade Upgrade Process – Final Pass  Training Materials Complete  Train Operational Users  1 st Quarter Closed  Perform Production Upgrade  Validate

November 14, Upgrade Finance 8.4 Upgrade

November 14, Upgrade Finance 8.4 Upgrade Upgrade Timeline ActivityStart DateEnd Date First Upgrade01/05/0402/01/04 Fit/Gap Analysis02/09/0406/04/04 Development04/01/0409/01/04 2 nd Upgrade07/01/0407/31/04 System Test08/01/0408/20/04 3 rd Upgrade08/23/0409/03/04 Acceptance Test09/06/0409/23/04 Production Upgrade - GL/AP/PO 10/04/0410/10/04

November 14, Upgrade Finance 8.4 Upgrade AM, AR/BI Timeline ActivityStart DateEnd Date Finalize Configuration11/01/0412/31/04 System Test02/01/0502/20/05 Acceptance Test03/01/0503/22/05 Training03/15/0504/30/05 Go Live – AM, AR/BI04/01/05

November 14, Upgrade Finance 8.4 Upgrade

November 14, Upgrade Finance 8.4 Upgrade Roles & Responsibilities Functional Consultant Responsibilities Include:  Assisting in the preparation for all fit/gap sessions.  Assisting in data preparation & clean-up steps prior to the start of the upgrade.  Leading all fit/gap sessions.  Assisting with the completion of all fit/gap documentation.  Defining all report & interface requirements.  Assisting with the completion of all test plans & test scripts.  Assisting with the system and acceptance tests.  Resolving all system & acceptance test issues.  Assisting with the completion of all end-user training materials.  Assisting with the delivery of end-user training.  Defining security requirements.  Completing system configuration.  Providing post-implementation support.

November 14, Upgrade Finance 8.4 Upgrade Roles & Responsibilities Application Leads: Responsible for AP, PO, GL, CDIP functional tasks Responsibilities Include:  Participating in the appropriate fit/gap session(s) including the integration session.  Approving the appropriate test scripts for the system and acceptance tests.  Participating in the system and acceptance tests.  Retesting errors that occur during the test cycles.  Validating the operational training materials.  Conducting operational training.  Becoming proficient with version 8.4 by the start of the system test.  Completing upgrade reconciliation efforts.

November 14, Upgrade Finance 8.4 Upgrade Roles & Responsibilities CDIP Application Lead: Must have the following skills Skill-set:  Detailed knowledge of FIRMS reporting requirements.  Knowledge of NACUBO rules and regulations.  Legal Edit knowledge.  GAAP knowledge.  Understanding of CO ChartField definitions, values and associated attributes.

November 14, Upgrade Finance 8.4 Upgrade Roles & Responsibilities Technical Lead / Consultant Responsibilities Include:  Coordinating the receipt of new 8.4 baseline instances.  Completing 3 test upgrades plus the production upgrade to version 8.4.  Completing development of all required 8.4 reports and interfaces.  Implementing all security requirements.  Debugging technical issues that arise during the test cycles.  Providing technical training as needed.  Resolving all test issues.  Coordinating the cutover to production.

November 14, Upgrade Finance 8.4 Upgrade

November 14, Upgrade Finance 8.4 Upgrade Key Software Changes  Web Interface  No more PO Accounting Lines  KK Ledgers  New and Improved On-line Inquiries  CDIP modification  Added Security Features

November 14, Upgrade Finance 8.4 Upgrade

November 14, Upgrade Finance 8.4 Upgrade FIS 8.4 Campus Projects RED UPGRADE BLUE IMPLEMENTATIONS

November 14, Upgrade Finance 8.4 Upgrade