© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. trans for ma tion : a complete change, usually into something with an improved appearance or usefulness \ ˌ tran(t)s-fər- ˈ mā-shən

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. How to define Information Governance Establish clear control for creating, retaining and disposing of information Meet compliance, regulatory and organizational requirements while reducing risk Manage for cost

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 3 Information Without Context Control Policy Driven Compliance Cost Management Findability Reduced Risk

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 4 Big Data Smart Data

© Copyright 2014Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 7 Major trends transforming the IGM market Content explosion Traditional processes break down in an era of content explosion and rich formats 1 How do I make use of information in all its forms to improve productivity and inform better decisions? Mobility and consumerisation Delivery and consumption changes 3 How do I drive business value from mobile computing and provide my users with ubiquitous, yet secure access to our information? Regulatory pressures New regulation increasing cost and risk Requires cross-repository access, speed 2 How do I comply with new regulations cost effectively, and with minimal disruption to the business? ChallengeIndustry trends Migration to SharePoint & Cloud Unstructured data is moved from shared drives to more collaborative environments 4 How do I govern SharePoint without impacting the collaborative experience of my end users? How can I optimize the data before migrating it?

© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 8 The Evolving State of Records Management Records Management 15 % of corporate information Managed retention and disposal Driven by enterprise policy Managed Retention Business information with high value, high risk Managed retention for archival purpose Improved findability Record Keeping Regulatory driven 100 % of classified information Archival in nature Managed retention and disposal

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 9 Organizations don’t understand what they have, who owns it and what exists Information Governance is Complex Information value is changing Access to and protection of sensitive data is a serious risk The value and meaning of business data is not well known

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Storage and information management costs are NOT the same.

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Managing unstructured information costs $25 per gigabyte. Enterprise Strategy Group, 2014

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 12

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 13 Annual Cost of Managing Unstructured Information Footprint Unstructured content: File shares SharePoint Managed repositories

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Alignment is critical – the cost of managing information is viewed differently

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 15 Policy & Program Business Units ITITRecordsRecords LegalLegal

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The value of information is changing.

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 17 Legal requirements Business records Compliance purposes Obvious Relationship Source of truth Business Intelligence Emerging

© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 18 Records Management Governance Use Cases HP Records Manager 8.1 Interactive Document Management SharePoint Governance ControlPoint Auto Declaration ControlPoint Legacy Data Cleanup SAP ArchiveLink AIO Structured Records Physical Records Regulatory Record Keeping

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 19 Making defensible disposition an enterprise reality Introducing HP ControlPoint Allows organizations to identify “dark data: Understand its meaning and significant Classify and categorize ControlControl Treat related information consistently Apply policy to content type Apply Policy Make management decisions on access, availability, location and disposition Complete audit trail Take Action

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 20 Market leading EDRMS Introducing HP Records Manager Capture All data, unstructured, structured and physical Complete integration with SharePoint; Manage-In-Place, high volume ingestion Process Full Document Management Versioning, check- in/out, approval processing Manage Detailed meta-data, classification or matter, granular retention Complete audit trail, DoD security, robust search Retain Tiered information Management Defensible Disposition

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 21 HP Information Governance Solution Stack HP Records Manager Complete RM Lifecycle ControlPoint File Analytics, Policy Management HP e- Discovery Complete discovery lifecycle management HP Legal Hold End-to-end legal hold SDM Structured content archiving HP Information Governance Application Architecture Core Application Logic CFS Intelligent Data Operating Layer Connectors Enterprise Repositories Indexing Services Connection Services The Power of the Platform

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 22 HP Information Governance Use Cases and Benefits HP Records Manager HP ControlPoint Legacy Data Clean-Up Policy-Based Migration Manage-In-Place Auto-Classification Legacy Data Clean-Up Policy-Based Migration Manage-In-Place Auto-Classification HP Structured Data Manager Application Retirement Application Optimization Application Retirement Application Optimization HP Records Manager SAP Archive Records Archiving Records Management Records Archiving Records Management Complete Content Control Reduced Risk Protection and enhancement of business critical information Lowered cost of information footprint Improved “findability Return on Investment

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Information governance is a transformational opportunity.

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Become the agent for transformation in your organization.

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 25 Attack conventional wisdom Break down silos Drive accountability through metrics Work to upgrade old technology Don’t keep forever

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 26 PRESERVEDISPOSE You must hit the button

© Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Thank you! David W. Gould WW Director, HP Information Governance Software