e-Parliament for Citizens: Current Services Birutė Leonavičienė Analyst, Information Technology Department Seimas of the Republic of Lithuania

Evolution of the Information System of the Seimas 1991 – start of the development of the Information System Internet website was launched 1998 – was developed current structure of the information system

Principles of Information Policy Publicity draft legislation, video, audio and other documents are published and available free of charge for public use; Transparency public is widely informed on the activity of the Seimas; On-line information; Security ; Information reliability the use of e-signature has been launched;

Principles of Information Policy Dissemination electronic subscription is available ; Interactivity public can express their opinion by electronic means and receive responses to their queries; Compatibility information exchange with external information systems; Accessibility; Attainability information can be obtained through a variety of mobile devices; Permanent storage.

Subsystems of the Information System of the Seimas Internal information subsystems Public information subsystems

e-Parliament for Citizens. Information exchange Legal information subsystem Subsystem of plenary sittings Subsystem for audio/video recording and management Subsystem of video document archive THE SEIMAS OF THE REPUBLIC OF LITHUANIA CITIZENS Internet Website content management system Guest book News agencies

e-Parliament for Citizens. Information system Legal information subsystem Subsystem of plenary sittings Subsystem for audio/video recording and management Subsystem of video document archive THE SEIMAS OF THE REPUBLIC OF LITHUANIA CITIZENS Internet Website content management system Guest book News agencies

Legal information subsystem Database of the Legislation of the Republic of Lithuania; Database of legal acts of the European Union and respective translations.

Legal information subsystem. Objectives Increase public awareness of the legislative process; Foster legal awareness of the public; Encourage government accountability to the public; Present all the activities of the Seimas to the citizens.

Database contains All legal acts published in the official gazette Valstybės Žinios and its supplement Informaciniai Pranešimai; Working documents of the Seimas, including draft legislation, agendas of meetings, minutes, decisions of the Board of the Seimas, etc.; Legal acts of the European Union and their translations into Lithuanian;

Database contains International conventions, bilateral and multilateral treaties and supplementing documents, documents adopted by the Baltic Assembly, the Seimas of Lithuania and the Sejm of Poland; Consolidated versions of legal acts adopted by the Seimas and the Government; Official translations of legal acts into English and Russian.

Legal acts. Legislative path Information on the adoption of legislation by the Seimas is provided starting with the registered draft and related information and finishing with the consolidated versions of legal acts. Every legal act is also linked to the regulations governing its implementation.

Legal acts. Related documents Logical links have been established among all documents Legal acts of the Republic of Lithuania are linked with corresponding legal acts of the EU

Legal acts. EUROVOC indexing All the legal acts of the Republic of Lithuania and of the European Union are indexed by descriptive terms of the EUROVOC

e-Parliament for Citizens. Information system Legal information subsystem Subsystem of plenary sittings Subsystem for audio/video recording and managenment Subsystem of video document archive THE SEIMAS OF THE REPUBLIC OF LITHUANIA CITIZENS Internet Website content management system Guest book News agencies

Plenary Sitting Information Subsystem. Objectives to serve the plenary sittings of the Seimas; to keep a close watch on PS process; track how MPs are voting.

Plenary Sitting Information Subsystem The following information is stored in the system: –information on plenary sittings, including questions under deliberation, discussions, registration, and voting information; –detailed agenda of the sitting; –planned date for the deliberations; –factual agenda of the sittings; –stages of deliberation on legislation; –persons to take the floor as registered beforehand.

Plenary Sitting Information Subsystem During the sitting: –discussion proceedings are settled; –registration results are provided, where users register electronically; –voting results are provided, where users vote via electronic equipment; –sitting attendance by MPs is displayed.

Plenary Sitting Information Subsystem Real time information processing. Video information is titled. Broadcasting: –via Internet; –on regional TVs. Detailed reports: –by ; –on paper for persons are interested in.

e-Parliament for Citizens. Information system Legal information subsystem Subsystem of plenary sittings Subsystem for audio/video recording and management Subsystem of video document archive THE SEIMAS OF THE REPUBLIC OF LITHUANIA CITIZENS Internet Website content management system Guest book News agencies

Subsystem for Audio/Video Recording and Management Live audio/video broadcast of plenary sittings; Live online broadcasts of press conferences and other major events. Digital recording of the broadcasts of : –plenary sittings, –press conferences; –other events. Verbatim reports; Offline storage of audio/video records in the archive; Online storage of minutes and audio records.

Subsystem for Audio/Video Recording and Management Audio recordings of the plenary sittings are indexed, enabling users to search by speaker and subject. Search for press conferences by time and title.

e-Parliament for Citizens. Information system Legal information subsystem Subsystem of plenary sittings Subsystem for audio/video recording and management Subsystem of video document archive THE SEIMAS OF THE REPUBLIC OF LITHUANIA CITIZENS Internet Website content management system Guest book News agencies

Video Archive Subsystem To store, manage and search photos The “Photo of the Day” - the news and photos of the day.

e-Parliament for Citizens. Information system Legal information subsystem Subsystem of plenary sittings Subsystem for audio/video recording and managenment Subsystem of video document archive THE SEIMAS OF THE REPUBLIC OF LITHUANIA CITIZENS Internet Website content management system Guest book News agencies

Internet Site.

Internet Site Seimas Authorities –work of the Speaker of the Seimas (agendas, visits, presentations, speeches); –composition, functions and documents of the Board of the Seimas and Assembly of Elders Biographies of MPs, contact information, functions in committees, parliamentary delegations, etc.

Internet Site Political Groups –Composition, activities, latest materials.

Internet Site Committees –Composition, contact information; –Agendas; –draft legislation under deliberation; –draft legal acts to be discussed by the Seimas committees; –conclusions on the discussed projects, decisions on issues of parliamentary scrutiny.

Internet Site Commissions –Agendas; –Minutes of meetings, reports; –Information about the ad hoc committees.

Internet Site. Work of the Parliament Plenary Sittings: –Agendas in advance; –Questions under consideration; –Voting results; –MPs attandance of the plenary sitting; –Audio/video broadcast; –Minutes; –Verbatim records.

Internet Site. Work of the Parliament Statistical data on plenary sittings and attendance figures for the Seimas Groups and MPs: –legislation process-related work; –submitted draft legislation and other documents; –results of voting for the document under deliberation; –speeches at the plenary sittings; –attendance of plenary sittings.

Internet Site. Work of the Parliament Statistical data on the adoption of new legislation and comparable data on the work of the committees and Parliament groups; Data on work efficiency of the former Seimas terms and comparable data on their involvement in the legislative process.

Internet Site. Parliamentary Scrutiny Reports from institutions accountable to the Seimas; Questions and enquiries, reports on the activities of the Government; Assignments to the Government.

Internet Site. Public relations Highlights: –recent press releases, –announcements of events to take place at the Seimas, –information on seminars, conferences, exhibitions, –open doors hours; –meetings with individuals, meetings of MPs with the voters; –announcements from plenary sittings and committee meetings.

Internet Site. Public relations Information on signing up for a guided tour; Virtual tour of the parliament buildings; Internet site for children is also available.

Internet Site. Public relations Publications: –the weekly magazine “Seimo kronika” (The Seimas Cronicle); –“Parliamentary Mirror”.

Internet Site. History Information on the Seimas since Lithuania reestablished independence, including the most important documents, biographies of then politician, and archive photos.

Internet Site. International Relations Information on the parliamentary delegations; Seimas groups for parliamentary relations, overviews of the activities of the delegations in the assemblies co-established by Lithuania. Information on the business trips of the MPs, respective reports.

Internet Site. Legal Acts Legislation of the Republic of Lithuania; EU Legislation; New Legislation; Draft Legislation.

Internet Site. Additional services News feeds - RSS service: –Latest press releases; –New legislation. XML links for external information systems; Subscription by to: –new legislation; –information on the events the users are interested in. WAP service.

Internet Site. Information in Other Languages General information in English and French is also available.

Internet Site. Decentralised input Subdivisions of the Office of the Seimas are responsible for preparing of information and keeping it up to-date. Subdivisions who manages information are responsible for information input into WEB Site DB.

Dissemination. Offline information At the end of each term of the Seimas a DVD including the following information is issued: –Elections results; –Biographies of MPs; –Activity and functions of the Seimas authorities; –Composition and functions of the Seimas committees and commissions; –information on interparliamentary groups, parliament delegations; –minutes of plenary sittings, audio records of the Seimas sittings;

Dissemination. Offline information –Legal acts and other adopted documents; –Audio recordings of press conferences; –Statistical data; –Seimas activities illustrated by photos.

Telling Figures. Legislation Database. over documents – legal acts; –over translations into Russian, English and French; –other documents. The Database is constantly updated by adding: –approx. 70 documents per day; –approx documents per month.

Site Attendance at – approx hits ( visits) per month; approx hits per hour on average; approx hits per hour peak. Bandwidth - approx. 500 GB per month.

Hits hits/visit Population of Lithuania –

Visitors to the online legislation database

e-Parliament for Citizens: Current Services Thank you for attention! Contact: Birutė Leonavičienė