Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 EVA Moscow MINERVA: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Antonella Fresa Advisor of the Italian Ministry of Culture

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MICHAEL and MINERVA: from the LUND Principles to EUROPEANA MINERVA MINERVA Plus MINERVA-ECATHENA MICHAEL MICHAEL Plus

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 R&D initial deployment full depl. MICHAEL Plus The projects phases Catalogue des fonds culturels numérises (FR) 2002 ……… /2004 … … 05/ ………… 05/2008 …… 11/2008 MICHAEL MINERVA, MINERVA Plus, MINERVA-EC ATHENA eEurope …………….. I2010 ………. European Digital Library ……… EUROPEANA

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 The MINERVA initiative MinervaEC continued the work undertaken by MINERVA and MINERVA Plus towards the elaboration of a platform of recommendations, guidelines and tools for digitisation. MINERVA MINERVA Plus MINERVA-EC Three projects belonging to the same initiative Active since 2002 in Europe and beyond

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MINERVA objectives Aligned with and Europeana To improve accessibility to and visibility of European digital cultural resources; To contribute to increasing interoperability between existing networks of services; To promote the use of digital cultural resources by business and citizens; To facilitate exploitation of cultural digital resources, providing clear rules for their use and re-use, respecting and protecting the creators’ rights.

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MINERVA targets Beneficiaries of the MINERVA initiative are: public and private organisations and institutions that create, collect or own digital content; private citizens, interested in receiving quality contents, reliable and directly responding to their interests; universities and schools, which wants to use cultural contents for educational purposes in a legal and safe environment; small and large enterprises interested in (re)using digital cultural content.

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MINERVA approach Same successful approach for the three projects (MINERVA, MINEVA Plus and MinervaEC) : a.tight liaison with national digitisation policies b.implementation of the results achieved into new initiatives (e.g. MED-CULT, MICHAEL, MICHAEL Plus, ATHENA) c.involvement of experts from all cultural sectors (museums, libraries, archives etc.) d.cooperation with other networks and projects

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, / 9 MINERVA and MINERVA Plus: a flashback MINERVA – IST FP5 from 2002 until countries MINERVA Plus – FP6 from 2004 until EU countries + Russia – Centre PIC and Israel

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MINERVA and MINERVA Plus main results Annual Reports: 4 editions (2002, 2003, 2004, 2005) A set of practical Handbooks: Good Practices Technical Guidelines Good quality cultural websites Cost reduction Multilingual websites and thesauri The Minerva website: 9 NRG meetings under the aegis of 9 EU Presidencies: Alicante-Spain, Copenhagen-Denmark, Corfu-Greece, Parma-Italy, Dublin-Ireland, The Hague-The Netherlands, Luxembourg, Bristol-UK, Salzburg-Austria Hundreds of European cultural institutions involved in workshops, seminars, training

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MINERVA-EC Thematic Network Supported under eContentplus Started on 1st October 2006 Completed on 30 th September 2008 Coordinated by the Italian Ministry of Culture 22 EU countries More than 150 cultural institutions from all over Europe

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 National workshops 15 National workshops held in 2 years to promote MINERVA and to illustrate its tools and publications Brussels, 24/4/2007 Santiago de Compostela, 11/5/2007 Poprad, 2/10/2007 Vilnius, 4/10/2007 Tallin, 18-19/10/2007 Riga, 30/10/2007 Bratislava, 12-13/11/2007 Jerusalem, 20-21/11/2007 Sofia, 26/02/2008 Warsaw, 20/5/2008 Belfast, 22/5/2008 Athens, 29/5/2008 Vienna, 25/8/2008 Brussels, 19/09/2008

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MinervaEC international meetings Working groups meetings: –Rome, 5/12/2006 –Berlin, 20/6/2007 –Tenerife, 1-3/6/2008 – cooperation to the workshop Semantic Interoperability in the European Digital Library Plenary meetings in cooperation with the EU Presidencies: –Helsinki, 12 October 2006 –Berlin, 23 February 2007 –Ljubljana, 5-6 June 2008 Final conference in Leipzig in September 2008

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 An overview of the MINERVA products

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Translation of Handbooks Guidelines and Reports from Minerva / Minerva Plus continued during MINERVA-EC All the publications are available at: minervaeurope.org minervaeurope.org Hundreds of cultural institutions are continuing to download the MINERVA products to support their daily work in digitisation Many products translated in Russian language by Centre PIC

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 New products Annual Reports (in cooperation with EC) Directory of the European legislation v.2 3 new Handbooks: Technical guidelines v.2 IPR guidelines Handbook on cultural web user interaction

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Realised in cooperation with the European Commission Based on the questionnaire sent by EC in February/March 2008 Reports gathered by EC are on the Thematic Portal: _libraries/experts/mseg/reports/index_en.htm The national reports + complementary information about MINERVA and MICHAEL activities are published in the MINERVA Annual Report. Annual Report

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 The report includes the following chapters: MINERVA eC MICHAEL Culture service Key Steps MINERVA publications Reports from Member States and Observers Member States’ Expert Group communication Annual Report

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Printed version of the Report distributed at the Conference “Numérisation du patrimonine culturel”, held in Paris on November 2008, under the aegis of the French Presidency of the EU. PDF files are available on the MINERVA Website at the following URL: Annual Report

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 First release qualitycriteria1_2draft/appendix4.htm New release 2008 Update and addition of new Member States national rules edited by the Research Staff of the Italian Senate Library in co-operation with European Parliamentary Libraries Directory of European and national rules on web applications

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, > Directory…

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Content of the Directory What? normative or strategic documents Who? by public sources addressed to public agencies Why? relevant to Web applications When? since 1995 in force, or relevant to the evolution of policies

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 The new MINERVA Handbooks 2008 editions

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Technical Guidelines (2004) For policy-makers and funding programmes for the creation of digital cultural content Propose the adoption of standards as the foundation for interoperability of resources and the creation of services for integrated access Technical standards support: –Interoperability –Access –Preservation –Security Technical Guidelines for Digital Cultural Content Creation Programmes

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Identify areas where there is broad agreement Not a single prescriptive set of requirements to which all projects must conform –can be used flexibly by Programme Managers –can be used for self-assessment by projects Reflect a ‘life cycle’ approach to the digitisation process ( as in MINERVA Good Practice Handbook) Divided into 10 sections matching life cycle stages Technical Guidelines for Digital Cultural Content Creation Programmes

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Digitisation life cycle Digitisation project planning Selection of material and preparation for digitisation Handling of originals HW, SW, digitisation process Digital master: storage and management Metadata Publication Disclosure/Use of resources IPR, re-use, re-purposing Technical Guidelines for Digital Cultural Content Creation Programmes

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Why: New and updated standards Standards which have failed Accompanying resources which are no longer available Impact of Web 2.0 3D Technical Guidelines (2008) Updates To Version 2 Technical Guidelines (2008)

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Focus: Standards and methods for acquisition, storage and visual display of digital three-dimensional models for objects or scenes of cultural interest Context: Progress in the development of digital 3D graphics and visualization tools, both HW and SW Decrease of their cost Foreseen increase of 3D digitisation by cultural institutions Need for guidance to the institutions Prepare a training route for people in charge Guidelines on 3D and virtual reality

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Goals: Identify standards and provide guidelines for planning, designing, carrying out, documenting, publishing and communicating multimedia 3D projects and resources Cover: –3D scanning of physical objects –3D modelling (born digital 3D content created with computer graphics systems) Make a census of the 3D realisations and identify good practices, according the different project objectives (education, research, communication to the public, etc.) Guidelines on 3D and virtual reality

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 IPR Guidelines Focus: For the use of cultural heritage institutions which are digitising cultural material and publishing it online, or are considering doing so. Goals: To provide pragmatic, concise advice to cultural heritage institutions on the topic of intellectual property rights, as it impacts on digitisation projects. Summarize, update and re-organise materials produced by MINERVA on IPR

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Content: Two main sections, corresponding to the two key points where Intellectual Property Rights impact on digitisation projects: –Rights clearance: Permission must be obtained from rights holders to digitise and publish must be obtained –Publication: The rights of rights holders and of the cultural heritage institution must be protected during the online publication of the digitised material. For each section, a range of background information is provided. Guidelines on how a digitisation project should respond to this background information are then provided. Information is complemented by reference to relevant Web resources IPR Guidelines

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Key messages:  Quality must be planned into a website from the start of the project  The user is critical – involve him at every stage  Relationships with other resources must be considered: online (interoperability) and future (long term preservation)‏ Handbook on cultural web user interaction

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 The users: who are they in 2008? Some definitions: hybrid individual transceiver (transmitter + receiver)‏ prosumer (producer + consumer) = information recipient and provider of its own contents Different terms characterize the many user’s activities and behaviours on the web: consumer / client / audience user / surfer / viewer player / clicker / downloader / streamer

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Another type of user... Non human users/agents: robots, spiders, crawlers, harvesters… This variety of definitions reflects an articulated offer of contents and applications in the new media environment

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 To help the designer of a cultural web site to answers to some questions such as:  What do users want?  How do users behave?  How can we understand the use they make of our web applications?  Do effective methods exist to ask users about their expectations (before) and their degree of satisfaction (after)? Handbook on cultural web user interaction

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MICHAEL to deploy MINERVA results MICHAEL and MICHAEL Plus: 2 deployment projects lasted between 2004 – 2008, supported by eTEN MICHAEL service currently involves 20 EU countries MICHAEL Culture Association has been established in 2007 to manage the MICHAEL services and it is member of the Executive Committee of EUROPEANA Foundation MICHAEL implementation is based on the metadata standard for cultural inventories developed by MINERVA

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MICHAEL Multilingual Inventory of Cultural Heritage in Europe A European online service offering quick and easy access to European cultural heritage Based on surveys of digital cultural collections at national level European portal giving access to national databases through periodical harvesting

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Standards Open source software platform MINERVA recommendations and guidelines Data model aligned to the Dublin Core Metadata Set and the emerging Dublin Core Collection Description Application Profile XML data base Metadata harvesting through OAI-PMH

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MICHAEL European Portal The European service MICHAEL Culture is on line at More than 7,000 digital collections corresponding to millions of digital objects!

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Several national portals are on line and constantly updated and enriched with new data. FR IT UK DE FI + Bulgaria, Czech Rep., Estonia, Flemish Belgium, Greece, Hungary, Israel, Latvia, Poland, Slovakia, Spain, Sweden MICHAEL National Portals Rossella Caffo, MIBAC Warsaw, 19 May 2008

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Cross-domain approach MICHAEL data model is conceived for describing digital collections belonging to every sector of cultural heritage MICHAEL is designed to provide integrated online access to the whole European cultural heritage MINERVA: Involving all the cultural domains, museums, libraries and archives

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Policy links MICHAEL has strong policy links Its success is based on the actual political commitment at national and European levels Main targeted policy domains: –Culture & multilingualism –Education & training –Research & innovation –Tourism & economic development MINERVA: Ability to interact with Ministries, Presidencies and other political stakeholders

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MINERVA: Study on the User Needs MICHAEL Users many different user communities –education –cultural tourism –research –‘co-ordination’ –and computers & networks …

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 MICHAEL actors and roles Ministries of culture: coordination and financing Central cultural institutes: standardisation and guidelines Technology providers: software implementation Regions and Universities: surveys and local coordination of the cataloguers The actual cultural institutions on the territory: museums, libraries and archives to provide content MINERVA: model for cooperation and quality framework

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 The future MINERVA and MICHAEL are now completed projects. The next project is ATHENA Best Practice Network, coordinated by the Italian Ministry of Culture supported by eContentplus ATHENA will last for the next 2 years, with the participation of many partners from all over Europe and cultural institutions from Russia, under the coordination of Centre PIC

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 The Italy-Russia protocol of cooperation Italian Ministry – Direction General Libraries and Russian State Library of Moscow are going to sign a cooperation protocol for the valorisation of Russian culture and language in Italy and viceversa. This protocol includes the exploitation of the results of MICHAEL and MINERVA for the online access to digital cultural content.

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 The Italy-Russia protocol of cooperation Foreseen activities include: Exhibitions, Translations, Bibliographic exchange, Cataloguing and digitation, Communication. MICHAEL, MINERVA and ATHENA will contribute to: -Best practices exchange -Cooperation in the frame of implementation projects -Encounters among experts -Dissemination

Minerva: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Moscow, 2 December, 2008 Thank you for your attention Antonella Fresa