Information Workshops October 2014 Capability Investment Resource (CIR)

What we will cover Stream Three Application/ timeframe CIR4 Capability mentors CIR evaluation About CIR

PART 1: About CIR

Where does CIR fit with government priorities? The Government wants to make a real difference to vulnerable people by improving access to, and the quality of, services that we purchase The Investing in Service for Outcomes (ISO) programme was designed to ensure funding of NGOs is targeted to the achievement of specific outcomes for vulnerable people CIR is a one component of ISO

What does ISO mean for NGOs?

Better Public Service targets Reducing long-term welfare dependence Boosting skills and employment Supporting vulnerable children Reducing crime Improving Interaction with Government

Ministry outcomes

Organisational Capability Framework Organisational Capability Self-Assessment Tool Capability Investment Resource (CIR) Capability Mentors

CIR $31.65 million over four years $23 million already invested ─475 grants for capability mentoring ─216 grants for plan implementation

PART 2: CIR EVALUATION

Scope and findings Reviewed process and early impact Identified that the CIR is well received by providers and is having a positive impact Five areas for improvement recommended

Feedback 76% of providers that engaged a mentor were ‘very satisfied’ or ‘completely satisfied’ 76% of providers considered CIR ‘very valuable’ or ‘extremely valuable’ 58% of mentors were ‘satisfied’ or ‘very satisfied’ with the OCF, 8% ‘dissatisfied’ or very dissatisfied, 34% neither satisfied or dissatisfied

Areas for improvement Awareness – half of providers had not applied to CIR – of these 23% said they were unaware of it Earlier heads up of timing for rounds Application forms and Self-Assessment Tool in plain English Clearer expectations for mentors ─18% of mentors thought they received insufficient information about the OCF and CIR ─20% of mentors said they did not understand how CIR works

How is MSD responding? 18 regional workshops for providers and mentors Simplified application forms and new guidelines for applicants Early release of CIR4 dates and guidelines Planned review of the Self-Assessment Tool (not before CIR4)

PART 3: CIR – Years 3 and 4

CIR – years 3 and 4 Budget of $4.3 million in each of the last two years of the fund One distribution (funding round) each year in F14/15 and F15/16 Funding structure remains the same for CIR4

Three streams Stream One - fixed grant to engage a capability mentor to work with your organisation to complete an Organisational Capability Self-Assessment and Development Plan Stream Two - fixed grant to engage a capability mentor to work with your organisation to complete an Organisational Capability Development Plan Stream Three – grant to implement one or more activities in your capability development plan

CIR – which stream? The fourth distribution of the Capability Investment Resource has three streams. To choose which stream to apply to, first identify where you are in your capability development process. We need assistance to complete an… Organisational Capability Self-Assessment We have completed an Organisational Capability Self-Assessment, and now need to help to do an… Organisational Capability Development Plan We have completed an Organisational Capability Self-Assessment and now need help to… Implement an Organisational Capability Development Plan Stream Two: a grant to engage a capability mentor to assist your organisation in completing an Organisational Capability Development Plan Download the Stream Two guidelines Stream One: a grant to engage a capability mentor to assist your organisation in completing an Organisational Capability Self- Assessment and Development Plan Download the Stream One guidelines Stream Three: funding to help meet costs associated with implementing a Capability Development Plan Download the Stream Three guidelines

PART 4: CIR4

CIR4 Opens 24 November 2014 Closes 30 January 2015 Streams One and Two will use e-tender tool

CIR 4 Focus Active collaboration including shared resources and back office functions Innovation designing/testing new approaches to improve collaboration, client outcomes and organisational sustainability ICT collective/collaborative ─individual ICT only if exceptional circumstances ─will consider supporting individual agency transfer costs to bureau services

ICT - findings Previous CIR distributions and work with Infoxchange has highlighted: the importance of adopting consistent and structured sector- wide approach to identifying common ICT needs, and the importance of supporting informed provider decision- making, in terms of meeting these needs at the organisation level

ICT - focus Focus for CIR will be on delivery of consistent advice and guidance concerning ICT related best practice, across the sector, supported by: real life case studies sharing of practice and experience, face- to-face and online, and development of wide networks and connections

ICT We will support Infoxchange to: develop case studies to support successful selection and implementation of ICT systems develop good practice guides for NGOs share guidance and templates via an online portal, supported by facilitation and expert advice and an online space for collaboration facilitate ICT good practice workshops across the country

Out of scope (summary) BAU Capital works and infrastructure Service delivery Activity not related to the plan Staff salaries Fundraising activity Multi-year requests Value for Money type reviews Individual ICT projects (unless exceptional circumstances exist)

CIR4 – eligibility criteria Currently funded by MSD for service delivery No outstanding due diligence issues (eg. unresolved approvals issues, contract delivery issues, or outstanding funding accountability reports) Note that information is shared with Ministry of Health, Te Puni Kokiri, and Department of Internal Affairs

Collective applications At least one collective member must meet the eligibility criteria and act as fund-holding applicant Panels will be looking for evidence of active collaboration Information is required about all collective members Self-assessment/planning criteria apply as a collective

Capability self-assessments Organisations are not required to use the MSD tool Stream One covers the self-assessment and the plan Streams Two and Three applications must demonstrate that the self-assessment included at least the areas covered by the MSD tool

Development plans No set format Must link to the outcomes of the self-assessment If you have a Stream One grant you do not need to apply for Stream Two (plan) as this is included in your grant

Criteria Evidence of self-assessment (Stream Two and Three) Evidence of capability development plan (Stream Three) Activities must be linked to plan and improvement in outcomes Outcomes must contribute to Better Public Service targets

Documentation Clear description of self-assessment and plan Detail about what you intend to purchase and how much it will cost Evidence for the costs (provider and quotes etc.) Additional requirements for ICT ─Business case (problem, options, solution) ─Options considered and rationale for option chosen ─Quotes and implementation plan ─Technical specifications

Some common issues No quotes/providers Activities that are out of scope Vague or generic descriptions of activity Elements are not linked and demonstrated Multi-year requests with dependencies Budget is not specific or is unclear “Refer to attached plan”

ICT – Common issues Lack of documentation ─Business case ─Options considered ─Rationale for choice ─Budget not supported with quotes ─Long-term sustainability BAU activity

PART 6: CAPABILITY MENTORS

Capability mentor criteria Must be on MSD qualified provider list on the website Do not have a formal relationship with MSD (MSD cannot release details about providers to them) Are not briefed or trained by MSD to prepare CIR applications

Role of capability mentors To assist organisations to undertake an organisational capability self-assessment and develop a capability development plan (Stream One) or a plan only (Stream Two) Contracted by the provider Timing and arrangements negotiated between provider and mentor

Capability mentor funding Streams One and Two is a fixed grant set at the approximate cost for a capability mentor to undertake the work Organisations must use a capability mentor for Stream One and Two grants Organisations can opt to use more than one mentor Organisations may choose to use a capability mentor in Stream Three Some mentors have identified specialist areas

PART 7: APPLICATION/ TIMEFRAME

Application method Streams One and Two: e-tender Stream Three: paper-based No separate ICT application form for CIR4

Timeframe DateActivity 24 Nov 14 – 30 Jan 15 Application period Feb/Mar Processing and due diligence Mar/Apr Regional assessment April National moderation May/June Applicants advised May/June Contracting

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