Purchasing Directors’ Meeting July 8, 2004

2 Purchasing Directors’ Meeting July 8, 2004 Agenda Welcome / Meeting Overview Operations Update State Term Contract Update Center for Efficient Government Open Floor / Strategic Issues for Upcoming Year Next Meeting Location / Time

3 Purchasing Directors’ Meeting July 8, 2004 Agenda Welcome / Meeting Overview Operations Update State Term Contract Update Center for Efficient Government Open Floor / Strategic Issues for Upcoming Year Next Meeting Location / Time

4 Operations Update NIGP Annual Forum: Aug 7-11 ( Government Conference: Sep ( DMS Purchasing Training Program: Sep State Purchasing Memo No. 1 (04-05) Rules

5 Purchasing Directors’ Meeting July 8, 2004 Agenda Welcome / Meeting Overview Operations Update State Term Contract Update Center for Efficient Government Open Floor / Strategic Issues for Upcoming Year Next Meeting Location / Time

6 State Term Contract Update Courier Services Significant success at procurement stage –~60% off retail –~30% off previous STC State will realize savings ONLY if you contract with DHL and Pony Express!

7 State Term Contract Update Rental Vehicles – Feb 04 Survey Surveys: 30 Agencies Respondents: 10 Agencies (33%) Feedback: –Pricing: Good to Excellent 78%, Satisfactory 17% –Contract Quality: Good to Excellent 84%, Satisfactory 16% –Contractor Service: Good to Excellent 88%, Satisfactory 12% –Problem Resolution: Good to Excellent 86%, Satisfactory 13% –Vehicle Condition: Good to Excellent 86%, Satisfactory 13%

8 State Term Contract Update Rental Vehicles Contract spend: $10,000,000 Number of vendors: 1 (Avis) Market share: In-State-80%; Out-of-State -20% Contract usage: STATEWIDE

9 State Term Contract Update Rental Vehicles Contract No Effective 7/1/04 through 06/30/09 Advantages –Eliminated Fuel Mileage Charge (7-8.5%) –Lower Net Rates Avg. -9% –Lower Late Charges Avg.-32% –Lower Excess Mileage Charges Avg. -27% –Fuel Prices Float with EIA U.S. Retail Gasoline Prices Savings –Savings off List Price : 52% –Estimated Difference Previous Contract: -21%

10 State Term Contract Update Rental Vehicles Do the In-State rates still have a fuel mileage charge? No. How do you purchase gas when you are traveling? Same way you always have. In the state contract is there still the availability for a state employee to rent for personal use at the state contract rate? Yes, but individual is responsible for own insurance (personal policy or through Avis). If Avis doesn’t reimburse for gas, how do we get reimbursed? Submit to your agency for reimbursement along with other costs. Is it DMS's preference that the vehicle be returned with a full tank of gas? Use your judgment. There is only a slight premium involved if Avis fills the tank (~$.10/gal).

11 State Term Contract Update Rental Vehicles

12 Purchasing Directors’ Meeting July 8, 2004 Agenda Welcome / Meeting Overview Operations Update State Term Contract Update Center for Efficient Government Open Floor / Strategic Issues for Upcoming Year Next Meeting Location / Time

13 Purchasing Directors’ Meeting July 8, 2004 Agenda Welcome / Meeting Overview Operations Update State Term Contract Update Center for Efficient Government Open Floor / Strategic Issues for Upcoming Year Next Meeting Location / Time

14 Purchasing Directors’ Meeting July 8, 2004 Agenda Welcome / Meeting Overview Operations Update State Term Contract Update Center for Efficient Government Open Floor / Strategic Issues for Upcoming Year Next Meeting Location / Time

15 Purchasing Directors’ Meeting Next Meeting Time:3:00 pm to 5:00 pm Date:Thursday, August 12, 2004 Location:FFWC Bryant Building 620 South Meridian Street