VR-59 DTS TRAINING The Mighty Clipper

Objectives for DTS Basics  Concept of DTS  Learn how to edit DTS profiles  Update GOVCC information and address.  Calculate official distances.

DTS Basics The Defense Travel System is designed to manage all aspects of travel for DOD FTS and SELRES Members. DTS reduces manpower workload and speeds the payment of travel claims while maintaining an auditable paper trail. For reserve members, NROWS uploads the itineraries from orders into a member’s DTS profile for reimbursement of travel expenses. -NROWS orders requiring a DTS travel claim “will be paid through DTS” on the accounting line. For FTS members all travel orders will be provided via DTS.

Navigating DTS

Traveler Setup

User Details DTS users must ensure the following information is correct prior to DTS use.  GOVCC card number and expiration date.  Home and Duty Station address.  address at which the user wishes to receive notifications, IE: travel itineraries and returned travel claims. - Please note that for FTS listing a civilian address is optional if you have easier access to one. For SELRES, the civilian shall be the same as NROWS. (NROWS does not update DTS with home or address)  Passport and Birth Date information. This information is required for civilian air travel.  Bank account information.

Administrative Tab

DOD Table of Official Distances

Creating Authorizations  SELRES DTS will be used to import all travel authorizations with the exception of 1) back to back orders, 2) local travel orders, or 3) orders submitted after travel has commenced. (When in doubt, refer to accounting line on orders.)  All FTS Orders will be created in DTS.  Rental Cars and Flights are required to be booked with SATO utilizing DTS where ever possible. When not possible to make or change reservations through DTS, SATO shall be utilized for booking the reservation per the JTFR.  When SATO is not used for reservation a written document must be submitted justifying the action

SELRES Only.

Navigating DTS

This Screen is for FTS ONLY

Flight booking will be completed on this screen.

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Expenses Tab All travel expenses will be enter on this tab: Mileage -Mileage to and from the PDS for SELRES on AT/ADT orders, and to the airport terminal. -Mileage is not authorized for IDTT orders. Non mileage IE: -Gas, hotel taxes, Cash Advance fees, excess baggage fees, taxi ETC. Per Diem Entitlements Lodging cost

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Meals Meal rates are broken into three categories: Full Available Provided Special Rate – Not normally used Full – This is Commercial meal rate. Available – This is used for both PMR “partial meal rate” and GMR “Government meal rate”. The difference in PMR and GMR is the check boxes used for meals. Two boxes checked will yield PMR, three checked will yield GMR. Special Rate – Used to adjust the per diem rate to the correct amount when the system is not displaying the correct rate. NOTE: There are many differences with per diem rates inside or outside the United States. These will be covered in greater detail under the vouchers section of this training.

Other Entitlements Leave – Used to remove lodging and Per Diem for leave in route Authorizations. This must be adjusted on the Authorization prior to departure. Actual Lodging – Used ONLY when the cost of lodging is over the stated Max Lodging rate for a location. This box must be checked to receive payment over the Max Lodging rate. OCONUS Incidentals Amount – (never used in the CONUS) Used to reduce the incidentals rate to minimum. (Use this only when staying OUTSIDE the United States, AND on a US Military Installation. HI, Alaska, and Guam are considered CONUS.)

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Creating Voucher  A Voucher(s) is a claim for entitlements on orders for travel.  Voucher(s) are different than Authorizations, the member is the only one authorized to sign the voucher.

Creating and Signing a Voucher 1

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For SELRES

SELRES ONLY If the mod is not imported prior to completing the voucher member’s risk errors with entitlements STOP AND READ

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Meals Meal rates are broken into three categories: Full Available Provided Special Rate – Not normally used Full – This is Commercial meal rate. Available – This is used for both PMR “partial meal rate” and GMR “Government meal rate”. The difference in PMR and GMR is the check boxes used for meals. Two boxes checked will yield PMR, three checked will yield GMR. Special Rate – Used to adjust the per diem rate to the correct amount when the system is not displaying the correct rate.

Other Entitlements Leave – Used to remove lodging and Per Diem for leave in route Authorizations. This must be adjusted on the Authorization prior to departure. Actual Lodging – Used ONLY when the cost of lodging is over the stated Max Lodging rate for a location. This box must be checked to receive payment over the Max Lodging rate. OCONUS Incidentals Amount – (never used in the CONUS) Used to reduce the incidentals rate to minimum. (Use this only when staying OUTSIDE the United States, AND on a US Military Installation. HI, Alaska, and Guam are considered CONUS.)