FEDERAL FLEET SYSTEMS & REPORTING Office of Acquisition and Project Management Office of Property Management Personal Property Policy Division Dante Tan.

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Presentation transcript:

FEDERAL FLEET SYSTEMS & REPORTING Office of Acquisition and Project Management Office of Property Management Personal Property Policy Division Dante Tan Department of Energy Property Management Workshop 1

Federal Fleet Systems & Reporting 2  Federal Automotive Statistical Tool (FAST) - Dante Tan, DOE HQ (MA-653)  GSA Drive-Thru Customer Acquisition Module (CAM) - Caroline Kassar, GSA Office of Motor Vehicle Management (QMD)  Federal Motor Vehicle Registration System (FMVRS) - Jessica Mueller, GSA Office of Motor Vehicle Management (QMD)  Federal Fleet Management System (FedFMS) - Shane Hamilton, GSA Office of Motor Vehicle Management (QMD) Topics & Presenters

FEDERAL AUTOMOTIVE STATISTICAL TOOL (FAST) Office of Acquisition and Project Management Office of Property Management Personal Property Policy Division Dante Tan 3 Department of Energy Property Management Workshop

Federal Automotive Statistical Tool (FAST) Learning Objectives  Distinguish the FAST user responsibilities at each level of the fleet organization  Identify the data requirements for reporting into FAST  Know the timeline for reports & FAST data entry  Identify & select the appropriate help resources By the end of this topic, the workshop participant will be able to:

Federal Automotive Statistical Tool (FAST) Overview  What is FAST?  User functions & responsibilities  What do I need to know?  When do I need to use FAST?  Where can I get help?  Additional resources  Q&A

Federal Automotive Statistical Tool (FAST) What is FAST?  Web-based Federal motor vehicle fleet compliance data reporting tool -  Collects data about Federal motor vehicle fleet, per - Energy Policy Acts (EPAct) 2005, Executive Orders (EO) 13423, Energy Independence Security Act (EISA) Federal Property and Administration Services Act - Federal Energy Administration Act - OMB Circular A-11 - Presidential Memo, May 2011  Jointly managed by DOE, GSA, EIA

Federal Automotive Statistical Tool (FAST) User Functions & Responsibilities  Agency administrative (“Y”) users - Define reporting hierarchy - Manage user accounts - Manage data call dates - Agency-level data entry - Review, validate, approve data Agency Bureau A Bureau B Bureau C Bureau D … HQ Fleet Fleet A-1 Fleet A-2 Fleet A-3 …

Federal Automotive Statistical Tool (FAST) User Functions & Responsibilities  Agency administrative (“Y”) users - Define reporting hierarchy - Manage user accounts - Manage data call dates - Agency-level data entry -Review, validate, approve data  Intermediate (“X”) users - Define reporting hierarchy - Manage user accounts - Review, validate, approve data Agency Bureau A Bureau B Bureau C Bureau D … HQ Fleet Fleet A-1 Fleet A-2 Fleet A-3 …

Federal Automotive Statistical Tool (FAST) User Functions & Responsibilities Agency Bureau A Bureau B Bureau C Bureau D … HQ Fleet Fleet A-1 Fleet A-2 Fleet A-3 …  Agency administrative (“Y”) users - Define reporting hierarchy - Manage user accounts - Manage data call dates - Agency-level data entry - Review, validate, approve data  Intermediate (“X”) users - Define reporting hierarchy - Manage user accounts - Review, validate, approve data  Fleet (“A”) users - Enter, validate data

Federal Automotive Statistical Tool (FAST) User Functions & Responsibilities  Agency administrative (“Y”) users - Define reporting hierarchy - Manage user accounts - Manage data call dates - Agency-level data entry - Review, validate, approve data  Intermediate (“X”) users - Define reporting hierarchy - Manage user accounts - Review, validate, approve data  Fleet (“A”) users - Enter, validate data Agency Bureau A Bureau B Bureau C Bureau D … HQ Fleet Fleet A-1 Fleet A-2 Fleet A-3 …  Data aggregated at agency level for reports

Federal Automotive Statistical Tool (FAST) What Do I Need to Know?  Your organization’s FAST agency administrator and help desk POCs - Full list available on FAST sign-in page - Also listed at bottom of each page in FAST  Fleet composition (vehicle types, quantities, etc.)  Vehicle turnover information (anticipated acquisitions & disposals)  Fleet operational data: - Costs - Mileage - Fuel cost & consumption - Availability of alternative fuels for your fleet(s)  Basic understanding of fleet-related requirements - Legislation & executive orders - Agency/bureau policies & practices

Federal Automotive Statistical Tool (FAST) When Do I Need to Use FAST?  September: preparation for primary data call  October 1 – December 15: Fleet data call - Inventory, acquisitions, disposals - Operational costs & mileage - Fuel cost & consumption  June : - EPAct § 701 alt fuel waiver requests - EISA § 246 fueling infrastructure data (admins only)  August: OMB A-11 AMVFR data call - Fleet budget projections

Federal Automotive Statistical Tool (FAST) Where Can I Get Help?  DOE’s “Comprehensive Federal Fleet Management Handbook”  FAST Help tab, FAQ, “What’s New”  “Federal Fleet Files” monthly newsletter  DOE’s Federal Energy Management Program Federal Fleets Web site  GSA’s Motor Vehicle Management Web site  INTERFUEL: Inter-agency alt fuel working group  INL FAST Web team: contact Michelle Kirby

Federal Automotive Statistical Tool (FAST) Additional Resources  Department of Energy Mark Reichhardt Federal Energy Management Program (202) Ryan Daley National Renewable Energy Lab (303)  General Services Administration Ed Lawler Office of Governmentwide Policy (202)  Energy Information Administration Cynthia Amezcua Office of Energy Consumption & Efficiency Statistics (202)  INL FAST Web Team Ron Stewart (208) Michelle Kirby (208)

Federal Automotive Statistical Tool (FAST) Questions? Dante Tan (202) Questions/Feedback