AmesLaboratory TimeCertification Ames Laboratory Time Certification

Background  FY2009 Payroll Costs = 52% of Budgeted Costs  Auditor Scrutiny  Accountability for Funding  Audit Finding Resolution  Total Time Reporting  All employees allocate effort incrementally  Certification by supervisor  Work intensive  Current Process Complies with OMB Circular A-21

Impact  Maximize Research Funding  Delayed or Inaccurate Certification  Reduction in funds available  Incorrect allocation of cost  Incorrect funding source

Time Certification Process  Generate & Time Certification Letter and Report  Review Report  Verification  Initiate Personnel Action Forms  Documentation

Time Certification Letter & Report

Report Review  Are projects under your supervision?  Project Manager  Research PI  Program Director  Department Manager  Director’s Office  Are employee assignments accurate?  Correct projects  Correct time allocation  Correct job title/classification  Are any employees missing?

Verification FForward Time Certification Letter & Report file NNo comment = Correct report LList corrections in body of

Corrections  Detail in Verification to:  Notify Program Business Administrator  Initiate Personnel Action Form

Documentation  Retain copies of Time Certifications and Corrections

Questions? Contact Accounting at (515) or come to 224 TASF