12/08/14

 Welcoming Remarks  ORS Updates  OSP Updates

 Director, SSRI (Instrumental in creating ORS – West).  Theme Leader, Bass Connections in Education and Human Development.  Director, EcoTeach Center.  Professor, teaching, advising, researching, and “flunching.”

 The PAL is coming—Pre-Award Liaison. ◦ New field in SPS Web. ◦ Will default to the initiator. ◦ Pilot departments  Biology  Chemistry ◦ RAD—January 2015 begin work. ◦ March 2015 “Go Live”

 Who’s your PAL and why do you need one? ◦ Initiator vs. PAL  Initiator may be the same person as the PAL, so SPS Web will default the PAL to the initiator.  Not always the same person.  Initiator will be able to edit the PAL field as needed.  Initiator may be serving a data entry role.  PAL = the person who is putting the proposal together.  PAL is gathering materials, dealing with subcontractors, building the budget, etc.  Turns the documents over to the initiator for data entry.  Key Point: who does ORS/ORA call?  The PAL is the One.

 The Metrics: Reloaded

◦ Post-award complexity quotient comes to Pre- award.  The Problem: ◦ we have not been able to identify who was actually doing the proposal development work.  Now we can. ◦ Gives managers a measure to help gauge workload.  One measure among many.  ORS has been doing this for years to address disparities in portfolio assignments.

 The Metrics: Reloaded ◦ GM 1—2.36 ◦ GM 2—1.54 ◦ GM 3—3.67  Business Manager ◦ One decision point among many. ◦ There’s more to the story than one number.

 OSA vs. RSSA ◦ Research Support Services Agreement  The Duke University Research Support Services Agreement (RSSA) should be utilized used to procure outside services on sponsored codes (20X, 30X-35X, 38X, 293 & 393). This agreement should be utilized used only when a determination is made that the entity is a vendor under the definition in OMB Circular A  RSSA Rider A: Scope of Services, Deliverables & Payment Schedule  RSSA Rider B: Foreign Contract Additional Terms and Conditions

 OSA vs. RSSA ◦ For payments to individuals classified as independent contractors use G/L  ◦ For payments to legal entities such as corporations use G/L 

 Uniform Guidance and Proposal Budgets Computing devices.  Computing devices means machines used to acquire, store, analyze, process, and publish data and other information electronically, including accessories (or “peripherals”) for printing, transmitting and receiving, or storing electronic information. See also §§ Supplies and Information technology systems.  § Information technology systems.  Information technology systems means computing devices, ancillary equipment, software, firmware, and similar procedures, services (including support services), and related resources.  § Materials and Supplies  In the specific case of computing devices, charging as direct costs is allowable for devices that are essential and allocable, but not solely dedicated, to the performance of a Federal award.

 Uniform Guidance and Proposal Budgets ◦ Appendix III to Part 200. Clerical and Administrative Staff The salaries of administrative and clerical staff should normally be treated as indirect (F&A) costs. Direct charging of these costs may be appropriate only if all of the following conditions are met: 1.Administrative or clerical services are integral to a project or activity; 2.Individuals involved can be specifically identified with the project or activity; 3.Such costs are explicitly included in the budget or have the prior written approval of the Federal awarding agency; and 4. The costs are not also recovered as indirect costs.

 § (i) Personnel Directly Associated with the Research  Allowable activities. Charges to Federal awards may include reasonable amounts for activities contributing and directly related to work under an agreement, such as ◦ delivering special lectures about specific aspects of the ongoing activity, ◦ writing reports and articles, ◦ developing and maintaining protocols (human, animals, etc.), ◦ managing substances/chemicals, ◦ managing and securing project specific data, ◦ coordinating research subjects, ◦ participating in appropriate seminars, ◦ consulting with colleagues and graduate students, and ◦ attending meetings and conferences.

 ORS West ◦ Rotation set to begin in January

◦ Closeout Project. ◦ PAMC Closeout Project Implementation Team Manager: Michelle Riggsbee. ◦ Other Items of interest.