Lake Elmo Strategic Planning Session January 3 rd, 2007 January 3 rd, 2007 Lake Elmo Rotary Board Officers: Lake Elmo Rotary Board Officers: Paul Erickson, Ray Marshall, Liz Johnson, Jim Gruver, Anne Plante,Tom Wenger,Tom Bouthilet,Bob Walz, Kris Killian, John Deir Paul Erickson, Ray Marshall, Liz Johnson, Jim Gruver, Anne Plante,Tom Wenger,Tom Bouthilet,Bob Walz, Kris Killian, John Deir Rotary District 5960 Vision Facilitation Team Rotary District 5960 Vision Facilitation Team Joe Kovarik, Fred Bartl, Dave Shafer with Kuhn Lee and Lee Finholm attending Joe Kovarik, Fred Bartl, Dave Shafer with Kuhn Lee and Lee Finholm attending

Vision Facilitation is: Taking the club where it wants to go/can go Taking the club where it wants to go/can go 5 year Plan 5 year Plan Write down Ideas (Brainstorming -reality vs fiction) Write down Ideas (Brainstorming -reality vs fiction) Short Action Plans Short Action Plans Who does what and by when to achieve goals? Who does what and by when to achieve goals?

Why We Plan Planning is all about pulling in the same direction with a destination in mind. Planning is all about pulling in the same direction with a destination in mind. Strategic Planning Strategic Planning provides continuity between leadership terms Planning steps Planning steps - Vision - Long Range Plan - Actions and Programs Continuity, Consistency, and Consensus (Unanimity) Continuity, Consistency, and Consensus (Unanimity)

Goal Tiers Rotary International Goals - Vision set for 2010 Rotary International Goals - Vision set for 2010 Rotary District Goals - plans to help International achieve its goals on a District level Rotary District Goals - plans to help International achieve its goals on a District level Rotary Club Goals - Plans to get District to meet international goals on a local level Rotary Club Goals - Plans to get District to meet international goals on a local level

Strength of Rotary at Club Level Effective Clubs: - Sustain Members - Successful Service Projects - Support the Rotary Foundation - Develop leaders beyond club level

PLANNING Who are we? Who are we? Where are we? Where are we? Where do we want to be? Where do we want to be? How will we get there? How will we get there? How will we know when we arrive? How will we know when we arrive?

Vision Exercise Write a letter as if it were 2012 to the Rotary International President explaining why your club deserves the distinguished Gold Medal as recognition for being “the best of the best.” Write a letter as if it were 2012 to the Rotary International President explaining why your club deserves the distinguished Gold Medal as recognition for being “the best of the best.”

Vision "...Most widely recognized and respected service club in our community. There is no place like Lake Elmo... " "...Most widely recognized and respected service club in our community. There is no place like Lake Elmo... " "... A model for other clubs... " "... A model for other clubs... " "..Reputation for getting things done and exemplify values and service to community..." "..Reputation for getting things done and exemplify values and service to community..."

Membership of Club 50 50

Attributes "... 50/50 men and women... " "... 50/50 men and women... " "... Credible, known for efficiency and effectiveness... " "... Credible, known for efficiency and effectiveness... " "...FUN..." "...FUN..."

Club Service "... Website links as Community event page...." "... Website links as Community event page...." "...Our programs are exciting, relevant and recognized..." "...Our programs are exciting, relevant and recognized..." "... Weekly recognition in newspapers..." "... Weekly recognition in newspapers..."

Vocational "... Scholarships for ALL who complete the STRIVE program..." "... Scholarships for ALL who complete the STRIVE program..." "... Expand Guatemala Literacy Program...“ "... Expand Guatemala Literacy Program...“ "..Mentor New members..." "..Mentor New members..."

Community Service "... Long term partnership with battered women’s shelter..." "... Long term partnership with battered women’s shelter..." "... Established high profile youth leadership/citizenship program with local schools...“ "... Established high profile youth leadership/citizenship program with local schools...“ "... 07, Wifi 08, Round About 09, Welcome Center 10, Signature Event 11, Community Festival 12 *New project Every Year*..." "... 07, Wifi 08, Round About 09, Welcome Center 10, Signature Event 11, Community Festival 12 *New project Every Year*..."

International "... Support and host international student annually..." "... Support and host international student annually..." "... Host GSE Student Exchange program...” "... Host GSE Student Exchange program...” "... Use resources (people, power and $$) to continue supporting Books for Africa, Water Wells, Guatemalan literacy..." "... Use resources (people, power and $$) to continue supporting Books for Africa, Water Wells, Guatemalan literacy..."

Rotary Foundation "... 50% Paul Harris, 100% contributing, "... 50% Paul Harris, 100% least $100/per member annually..." "...5 members attend the district foundation event annually...“ "...5 members attend the district foundation event annually...“ "... District Chair for Paul Harris Foundation comes from Lake Elmo Rotary" "... District Chair for Paul Harris Foundation comes from Lake Elmo Rotary"

Leadership Development "... All board members have complete district training..." "... All board members have complete district training..." "...both president and president elect to PETS annually...“ "...both president and president elect to PETS annually...“ "... Plan career ladder that outlines experiences for succession..." "... Plan career ladder that outlines experiences for succession..."

…and then what happened? Action WhoWhen Action WhoWhen 1. Compile the facilitation sheets Tom 1/10/07 2. Create a vision statement from Ray 1/17/07 info gathered this evening info gathered this evening 3. Set a club forum or assembly Paul 1/31/07 to present and discuss to present and discuss "findings" w/rest of our club "findings" w/rest of our club 4. Assemble our Presidents Liz 2/07 Development team for a Development team for a first meeting. first meeting. 5. Review 1 year from todayClub1/30/08 6. Strategic Planning Board meetings Board monthly

Next Steps Break out – small groups x committee (or not) Break out – small groups x committee (or not) Review the three listed Review the three listed Prioritize and determine specifically: Prioritize and determine specifically: who, what and when for each listed who, what and when for each listed Report back to club on your commitment to focus Report back to club on your commitment to focus

Think about it “There are risks and costs to a program of action, but they are far less than the long- range risks and costs of comfortable inaction.” “There are risks and costs to a program of action, but they are far less than the long- range risks and costs of comfortable inaction.” John F. Kennedy

Think about it “Just Do It” NIKE

Think about it “Git ‘er done” Larry the cable guy

Thank you Rotarians