Imagination at work. See tutorial regarding confidentiality disclosures. Oracle e-Business Suite Oracle Receivables for Beginners Csilla Noé Attila Ábel March 27, 2014

Course Description Manual Transactions Imported Transactions (AutoInvoice) Credit Memos Adjustments Receipts Customers Setup: AutoAccounting Reports Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 2

Manual Transactions Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 3

Transactions Workbench Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 4

Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 5 Transactions Source: shows the origin of the invoice Number: assigned automatically when saving; based on a sequence setup definition Class: see next pages Type: see next pages Reference: some Invoice Transaction reference (depends on setup) Document Number: another sequential numbering possibility, usually saved identically to ‚Number’

Transactions Transaction Class Invoice: Bill customers for products or services Credit Memo: Credit customers (On-account credits do not refer to specific invoices) Debit Memo: Bill customers for products or services that were not included on the original invoice Chargeback: Adjust the remaining balance of an existing debit item to zero, and create a new debit item to bill customer for unpaid balance of original invoice Deposit: Bill customers for contractual agreements Guarantee: A contractual agreement that is referenced by invoices (Bill customers for the items on the invoice, not the guarantee) Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 6

Transactions Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 7 You can assign transaction type to your transactions, which determines several properties of the transaction

Transactions Transaction type determines: Transaction class Payment term Printing options Accounting You can set up AutoAccounting to use transaction types when determining your general ledger accounts In this case changing transaction type opens a pop- up window, allowing to recalculate GL accounts Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 8

Transactions If the currency is different from functional currency a pop- up window will appear to enter the exchange rate and/or rate type otherwise it will default from setup Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 9

Transactions Details button: show the main financial data of the invoice Refresh button: recalculates the transaction balances Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 10

Transactions Ship To Customer: choose any ship- to contact Bill To: customer, where the invoice will be sent Sold To: The customer to whom the goods and services were sold Payment Term: specifies the due date and discount date Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 11 Ship To, bill to and sold to customer can be different

Transactions Print: You can print all new or changed invoices at one time Print Date: last time, when it was printed Status: manually updatable, not used by AR Purchase Order Number: the PO for the transaction; only for reference Remit To: where the customers send payments Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 12

Transactions Select Lines button on Transactions form to enter the invoice lines Item: the item for the invoice line Sales Order: the SO for the invoice line Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 13

Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 14 Transactions Enter tax information for: one line (only if opening form transaction line) all lines tax summary

Transactions It depends on setup if tax lines can be manually entered and deleted or can be reviewed only and Receivables creates them automatically Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 15

Transactions To review accounting information for a transaction or line, choose Distributions Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 16

Transactions Receivables also lets you enter freight information To do this, select Freight button on Lines form Select ‚Freight’ or ‚ Freight For All Lines’ from the dropdown list Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 17

Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 18 Transactions Use Distributions window to review accounting information If you open it from Lines window, you can choose to see distributions for one or all lines

Transactions Copy transactions from existing one Use it when invoice is recurring regularly Find the existing transaction using the upper region Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 19

Transactions If Multiple Reporting Currencies (MRC) is set up, ‚View Currency Details’ icon is active: Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 20

Transactions It lets you view transaction amounts in both your primary and MRC reporting currencies Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 21

Imported Transactions (AutoInvoice) Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 22

AutoInvoice Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 23 AutoInvoice is an automatic invoice creation interface, which can be used to import information from external systems and to create transactions automatically in Receivables

AutoInvoice Run the Revenue Recognition program to create distribution records for the invoices and credit memos that you create in Receivables and import using AutoInvoice. When you submit the program, Revenue Recognition selects all transactions that have invoicing and accounting rules and that have not yet been processed since you last submitted the program. Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 24

Credit Memos Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 25

Credit Memo Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 26

Credit Memo Select Menu: Actions/Applications to apply CM manually to existing invoice Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 27

Credit Memo Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 28 Select Menu: Actions/Credit to credit an existing invoice fully or partially Data from the original invoice are copied to the CM

Adjustments Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 29

Adjustments You can make positive or negative adjustments to invoices, debit memos, chargebacks, on-account credits, deposits, and guarantees You can approve adjustments that are within your approval limits and give pending statuses to adjustments that are outside your approval limits Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 30

Adjustments Adjustment statuses: Approved: Adjustment has been approved. Receivables updates the debit or credit item amount and status to reflect the adjustment. Research Required: The adjustment is on hold because you are either researching the debit or credit item, or are requesting additional information about the adjustment. Rejected: The adjustment is rejected. Adjustments with this status do not update the balance of the credit or debit item. Pending Approval: The adjustment amount is outside the approval limits of the user who entered the adjustment. Adjustments with this status can only be approved by a user with the appropriate user approval limits. Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 31

Receipts Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 32

Receipts Workbench Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 33

Receipts Enter new or query existing receipts Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 34

Receipts Receipt History window provides additional details about saved receipts Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 35

Receipts Receipt statuses: Approved: has been approved for automatic receipt creation (available only forautomatic receipts) Confirmed: the receipt belongs to a receipt class that requires remittance (available for manual receipts) Remitted: the receipt has been remitted Cleared: The payment of the receipt was transferred to the bank account and the bank statement has been reconciled within Receivables Reversed: the receipt has been reversed. (Available ONLY when your customer stops payment on a receipt, if a receipt comes from an account with non-sufficient funds or if you want to re-enter and reapply it in Receivables. Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 36

Receipts In the Application window receipts can be applied to any type of transaction except guarantees and standard credit memos Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 37

Customers Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 38

Customers Find customers form Query existing customers Enter new customers Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 39

Use Advanced… Customers … or Text field to search Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 40

Select the appropriate from the Match Results form and click OK Customers Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 41

Create new customers Modify existing customers Customers Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 42

Customers Header data: Customer type: Organization or Person Name: the official name of the customer, which will be displayed on invoices Tax Registration Number: The customer’s unique taxpayer registration number (aka VAT number); will be printed on your customer’s invoices. Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 43

Setup: AutoAccounting Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 44

Setup: AutoAccounting AutoAccounting specifies how Receivables determine the GL accounts for transactions Manually and AutoInvoice imported transactions You can control the values of all segments AutoAccounting generated accounts can be overridden Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 45

AutoInvoice AutoAccounting types: AutoInvoice Clearing: Receivables uses the clearing account to hold any difference between the specified revenue amount and the selling price times the quantity for imported invoice lines Bills Receivable: Receivables uses this account when you exchange transactions for bills receivable. Factored Bills Receivable: The factored bills receivable account for your bills receivable transactions Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 46

AutoInvoice AutoAccounting types: Freight Receivable Remitted Bills Receivable Revenue Tax Unbilled Receivable Unearned Revenue Unpaid Bills Receivable Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 47

Reports Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 48

Reports Transaction Register Includes all transactions (such as invoices, credit memos, debit memos, chargebacks, deposits, and guarantees) that increase or decrease a customer’s outstanding balance for a specified period including transactions that do not post or age Receivables groups and prints transactions by company, currency, and postable status Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 49

Reports Unapplied and Unresolved Receipt Register Review detailed information about your customers’ on-account and unapplied payments for the date range that you specify Includes all receipts that are not fully applied to customer transactions such as receipts with unapplied cash, in addition to receipts with applications that require resolution Excludes receipts applied to activities that do not affect the customer balance, such as receipt write- offs, short-term debt, and credit card refunds Oracle Trainings Series | 27 March 2014See tutorial regarding confidentiality disclosures. 50