PLC Protocols How to set up your PLC for success Sprague High School August 30, 2011

Objectives By the end of this presentation… You will be able to identify the four components of how to run every PLC meeting. You will be able to apply these four components to your PLC during work time today. Essential Question:  How will we ensure that work gets done in our PLC?

Vocabulary PLC: Professional Learning Community Synonyms: Data Teams, Course Alikes Protocol: a form, worksheet, or standardized process for completing a task Norms: Rules or agreements about interpersonal behaviors (We will…) Synonym: Social Contract SMART Goals: Specific, Measurable, Attainable, Results-focused, Timely

Building Background – Popcorn! Characteristics of an… inefficient team: efficient team:

PLC Groups “Empowered teams are such a powerful force of integration and productivity that they form the basic building block of any intelligent organization.” (Pinchot & Pinchot, 1993, p. 66) “We have known for nearly a quarter of a century that self-managed teams are far more productive than any other form of organizing.... by joining with others we can accomplish something important that we could not accomplish alone.” (Wheatley, 1999, pp. 152–153)

PLC Groups In your Department Meetings today, you will find out what PLC groupings we will have this year. As you probably guessed, everyone will be in a group. Scheduling will be very important in order to find a time when everyone can attend.

The Guiding Questions for Every PLC What do we want all students to learn? How will we know when they have learned it? What will we do when they don’t?

PLC Assessment Checklist PLC Binder, “Procedures” Tab -- pp 2: PLC Tasks and Products (Section 1) The 4 Components of PLC Meetings: 1. Identify, maintain, and evaluate Team Norms and Roles 2. Establish and evaluate progress towards SMART Goals 3. Use protocols to move through the 3-Week Cycle 4. Celebrate successes

Component 1: Establishing, Maintaining, and Evaluating Team Norms and Roles PLC Binder, “Procedures” Tab - pp 6: Developing Norms (protocol) - pp 7: Example Team Norms

Norms Practice Activity - Write your top 3 expectations for teamwork on three separate post-its in “We will…” format. Please stay positive! - When you are done, pass your post-its to one group member. This person will read the norms out loud to the group. - After this person has read each one, the group should categorize the norms into similar themes. - When your group is done, raise your hand.

Component 1: Establishing, Maintaining, and Evaluating Team Norms and Roles Team Member Roles - Suggestions: Handout Kagan, The Dozen Cooperative Learning Roles Reminder: Every member needs a role.

Component 2: Establish and Evaluate Progress Towards SMART Goals PLC Binder, “Clear Targets” tab - pp 6: Team SMART Goal-Setting Plan (protocol) AND - pp 7: SMART Goal Worksheet (protocol) Consider referencing your CSIP goal(s)

Component 3: Use Protocols to Move Through the 3-Week Cycle PLC Binder, “Logistics” tab -- pp 1: Three Week PLC Cycle (protocol) Step 1 Target (Learning Objectives) Step 2 Instruction (Lessons and Activities) Step 3 Collecting data (Formative Assessment) Step 4 Analyzing data (PDF: Data Protocol)  What do we do with the students who have not learned the target? Step 5 Determine new target Step 1)

Component 3: Use Protocols to Move Through the 3-Week Cycle PLC Binder, “Logistics” Tab -- pp 2-3: PLC 3-Week Cycle Log (protocol) - To maintain as you go - Deliverable at the end of the 3-week cycle -- pp 4: PLC Agenda and Meeting Log (protocol) - To fill out each meeting - Deliverable after every meeting * Digital copies are on the Shared Drive * Deliverables may be ed or printed for your Supervisor * Keep a copy for your team.

Component 4: Celebrate Successes PLC Binder, “Procedures” Tab -- pp 2: PLC Tasks and Products (Section 1) -- Plan specific celebrations for your team Do not overlook, or underestimate, the importance of the celebrating the successes in your work as a team! “ Specific goals should be designed to allow teams to achieve small wins as they pursue their common purpose. Small wins are invaluable to building members’ commitment and overcoming the obstacles that get in the way of achieving a meaningful, long-term purpose.” (Katzenbach & Smith, 1993, p. 54)

Checking for Understanding Turn to a partner: Can you identify the 4 components of a PLC meeting? 1: Establish, Maintain, and Evaluate Team Norms and Roles. 2: Establish and Evaluate progress towards SMART Goals. 3: Use protocols to move through the 3-Week Cycle. 4: Celebrate successes

Application: Agenda Items and Deliverables to Begin Today Item 1: Establish (or Evaluate) Team Norms  deliverable: Developing Norms protocol Item 2: Establish (or Evaluate) SMART Goal(s) for this semester  deliverable: SMART Goal Setting Plan  deliverable: SMART Goal Worksheet Item 3: Step 1 of the Three Week Cycle Outline  Identify objectives and write common formative assessment for use within first three weeks  deliverable: Step 1 of the 3-Week Cycle Log Item 4: Schedule or plan criteria for a specific team celebration

Assessment of Objectives Can you identify the four components of running every PLC meeting? (thumbs up/down) Do you feel confident in your ability to apply these structures to your PLC during PLC work today? (thumbs up/down) Can you answer the Essential Question?  How will you ensure that the work gets done in your PLC?

For more information… Any member of the Admin Team, Gwen (room 123), Laura (our Instructional Coach), or anyone with her/his hand up…now Please don’t hestiate to ask if you need help about any one of the components or steps! Have a great year!