Debris Management Coordination Meeting May 7,

Agenda  Interlocal Agreements  Debris Contracts  Potential Debris Sites for 2014  Pre- & Post-storm communications  Certification, Placards & Load Tickets  Monitoring – Collections & Debris Sites  FEMA Overview  Contact Information

First Priority The restoration of garbage collection services on their regular schedule is our first priority

Interlocal Agreements  An Interlocal Agreement with SWA is required prior to delivering debris to SWA sites  Please review your Interlocal Agreement prior to hurricane season  Use of SWA debris sites is optional

Debris Contracts  SWA currently has agreements with five qualified contractors, selected by competitive process, to manage debris  Contracts contain provisions to allow them to be “piggybacked”  Copies are available at click on “Hurricane Info”  Debris monitoring contract is in procurement - can also be piggybacked

Pre- and Post-storm Communications  Blast faxes, s and news releases will be primary pre-storm communications (Suspension of collections and facility closures)  Palm Beach County EOC will be primary communications link immediately post-storm.  WebEOC system will be used  Conference calls as needed  Transition to direct communications with SWA as cleanup progresses

Planning and Response  Pre-landfall facility closures are planned to have all SWA high-profile vehicles off the road before Tropical Storm force winds arrive  Post-storm response, following damage assessment, will begin with truck certification and debris site mobilization  Depending on the severity of the storm, plan on a minimum of 3-5 days before debris sites are available

2014 Potential Debris Sites  Dyer Landfill  Wallis Road – West of PBIA  Okeehelee Park South  Palm Beach Downs  South County Regional Park  Pike Road and Florida’s Turnpike  Belle Glade transfer/Old SWA transfer station

2014 Municipal Debris Sites  Any Municipality that used their own sites in earlier storms, that plans to use SWA in 2014, please let us know  Request any Municipalities provide list of their potential sites to SWA  Provide us a “contact” for municipal debris site

Certification & Placards  SWA placards are required to access SWA debris sites  Truck certifications will be done by SWA  Overview of procedures  Issues encountered

Load Tickets Two choices for 2014: Paper or Plastic? Paper or Plastic?

Paper Load Tickets  No changes planned to previously used system, except:  New forms will be four part instead of five  Overview of procedures  Use of existing supply of tickets is acceptable, if condition allows  Administrative expense apportionment  Issues encountered  New load tickets issued when warning is imminent

Electronic Load Tickets  SWA intends to use electronic load tickets for it’s collection efforts in the unincorporated area  Strictly optional (at your discretion), but only one system per event  Required to use SWA load ticket software  Not recommended for smaller cities  Administrative expense apportionment  Contact SWA for information

Load & Debris Site Monitoring  No major changes planned to the basic system used previously  Overview of procedures & responsibilities  Issues encountered

FEMA  Overview & Guidance for 2014  No substantive changes this year  Sandy Recovery Act Pilot Program still in effect  Link to 2014 SOP for FEMA Pilot Program on SWA web page (Internal FEMA Procedures)

SWA Contact Information SWA Mark Marc John Rich Willie

Municipal Contact Information Please provide us the contact information for your debris liaison/manager before leaving today

This presentation will be posted on the SWA website at: click on “Hurricane Info”