JANUARY 4, 2013 BOARD OF DIRECTOR’S MEETING (Organizational Meeting) Stark-Tuscarawas-Wayne Recycling District

ROLL CALL

APPROVE JANUARY 4, 2013 BOARD OF DIRECTOR’S MEETING AGENDA

1.Roll Call 2.Approve January 4, 2013 Board of Directors Meeting Agenda 3.Approve November 2, 2012 Board of Directors Meeting Minutes 4.Election of 2013 Officers  Chairperson  Vice-Chairperson  Secretary 5.Chairperson Appoints 2013 Committees  Audit Committee  Budget Committee  Personnel Committee  Landfill/Rules Committee  Records Commission 6.Set 2013 Board of Director’s Meeting Dates 7.Public Speaks 8.Policy Committee Report 9.Finance Director’s Report 10.Executive Director’s Report 11.Personnel Committee Report 12.Budget Committee Report 13.Executive Session to Discuss Pending Litigation 14.Other Business 15.Adjournment Board of Director’s STARK Thomas Bernabei Janet Weir Creighton Richard Regula TUSCARAWAS Chris Abbuhl Belle Everett Kerry Metzger WAYNE Jim Carmichael Ann Obrecht Scott Wiggam Board of Directors Meeting Agenda January 4, 2013

APPROVE NOVEMBER 2, 2012 BOARD OF DIRECTORS MEETING MINUTES

ELECTION OF 2013 OFFICERS

 Chairperson (Tuscarawas County)  Vice-Chairperson (Wayne County)  Secretary Election of 2013 Officers

CHAIRPERSON APPOINTS 2013 COMMITTEES

 Audit Committee  Janet Weir Creighton  Belle Everett  Scott Wiggam  Budget Committee  Thomas Bernabei  Chris Abbuhl  Scott Wiggam  Personnel Committee  Richard Regula  Belle Everett  Ann Obrecht Election of 2013 Officers  Landfill/Rules Committee  Richard Regula  Kerry Metzger  Scott Wiggam  Records Commission  2013 Board Chairperson  2013 Board Vice-Chairperson  Remaining County Board Member  Policy Committee  Janet Weir Creighton  Belle Everett  Scott Wiggam

SET 2013 BOARD OF DIRECTOR’S MEETING DATES

2013 Board of Director’s Meeting Dates  Friday, January 4, 9:30am  Friday, March 1, 9:30am  Friday, May 3, 9:30am  Friday, July 12, 9:30am (2 nd Friday of the month)  Friday, September 6, 9:30am  Friday, November 1, 9:30am

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Plan Update Schedule SECTION START DATE END DATE POLICY MEETING DATES 2012 Section 1 - IntroductionSeptember 2012October 20121) November 16, Section 3 - InventoriesOctober 2012December 20122) January 18, 2013 Section 4 - Reference Year InformationDecember 2012February 20133) March 15, 2013 Section 5 - Planning Period Projections and StrategiesJanuary 2013March 20134) May 17, 2013 Section 8 - Cost and Financing of Plan ImplementationFebruary 2013April 2013 Section 6 - Methods of Management: Facilities and Programs to be Used March 2013April 20135) July 19, 2013 Section 7 - Measurement of Progress Towards Waste Reduction Goals April 2013May 2013 Section 9 - District RulesJune 2013July 20136) August 16, 2013 Section 2 - Executive SummaryJune 2013July 2013 Final RevisionsJuly 2013August 20137) September 20, 2013 Present Plan to Board of Directors Ohio EPA 45-Day Comment PeriodSeptember 2013November 2013 Revise Plan based on OEPA CommentsNovember 2013December Public NoticeJanuary 2014 Revision based on Public CommentFebruary 2014 Ratification of Plan UpdateApril 2014June 2014 Policy Committee Certifies RatificationJuly 2014 Final Ohio EPA ReviewJuly 2014 Plan Approval

FINANCE DIRECTOR’S REPORT

Revenues versus Expenses (As of December 27, 2012)

Current Cash Position (For the period ending December 27, 2012)

 Tipping fee revenue is up 7.26% in 2012 from 2011 through November and exceeds the budgeted amount of $2,800,000. Tipping Fee Revenue Update

 Ohio EPA certifies landfill closure completion as of November 27, 2012  District grant funded 100% of closure costs totaling $1,412,842  Total Award: $1,552,000  Remaining Balance: $139,358 Newcomerstown Landfill Closure Update

 Board of Directors approved a 3-year contract on January 6, 2012 to cover 2012 to 2014  2013 renewal rate will be $17,321  Historical premiums  2012: $17,343  2011: $17,703  2010: $23,120  2009: $25,381 Liability & Property Insurance Renewal

EXECUTIVE DIRECTOR’S REPORT

 City of Canal Fulton Curbside Recycling Program  Weekly Curbside Recycling Program  Contract with Republic Waste Services  64 Gallon Recycling Cart is Provided to all Residents Stark County Curbside Programs STW-1: Curbside Recycling

 Hartville Elementary School  $200 for Education  STW-29: Education & Awareness 2012 Mini Grant Programs  City of Massillon  $1,500 for Education  STW-29: Education & Awareness  Lawrence Township (Tuscarawas County)  $1,500 for Yard Waste Equipment  STW-3: Yard Waste Management

 Partnership with Farm Bureaus and area Solid Waste Districts  Tuscarawas County  Presently Collecting  Stark County  In process  Wayne County  In process Farm Plastics Recycling

 Stark County Take Back Box Locations  City of Alliance  City of Canal Fulton  City of Canton  City of Massillon  City of North Canton  Village of Minerva  Wayne County – MEDWAY Drug Enforcement Program  Village of Creston  Village of Dalton  Village of Doylestown  City of Orrville  City of Rittman  Village of Shreve  Village of Smithville  City of Wooster  Tuscarawas County  DEA Prescription Drug Take Back Day  Permanent Site: Tuscarawas County Sheriff’s Office Prescription Take Back Boxes

 All District drivers attended Smith System Training  4 Full time and 3 part time drivers  October 2012  Received classroom training as well as on-the-road training  Individual driver training habits  Backing  Blind Area Training  Received a 1-year Safety Certification  $350 per person Smith System Training (for District Drivers)

House Bill 592 Proposed Changes  Legislation that created Solid Waste Districts, how they operate and are funded  18-month review process by the Ohio EPA (began February 2012)  Commissioners Creighton and Dr. Ferguson and Director Held serve on the CCAO/OSWDO Review Committee  CCAO legislative recommendations on H.B. 592 on May 18, 2012 CCAO Board meeting (Commissioners Obrecht, Metzger and Dr. Ferguson)

Primary Issues 1)District Consolidation 2)District Rules 3)Tipping Fee Rates 4)Flow Control and Designation May have a direct impact on the District House Bill 592  Ohio EPA Final Phase: Should have recommendation in place by first quarter 2013.

PERSONNEL COMMITTEE REPORT

Personnel Committee Report 1.Amended Pre-Retirement Sick and Vacation Leave Conversion Policy  Motion to approve the Pre-Retirement Sick and Vacation Leave Conversion Plan amendments as presented to be included in the District’s Policy & Procedure Manual. 2.Amended Policy and Procedure Manual  Motion to approve the updated Policy & Procedure Manual as Presented. 3.Evaluations for the Executive Director and the Finance Director.  Motion to approve evaluations of Executive Director and Finance Director as presented.

BUDGET COMMITTEE REPORT

Truck #Year Total 2012 Mileage Total Mileage of Truck # ,894368,176 # ,111321,686 # ,590163,320 # ,930129,510 # ,68950,569 # ,469364,605 Purchase Of 2 Recycling Trucks  Motion to approve the purchase of two recycling trucks not to exceed $450,000 to come out of line item STW-02 Drop-Off Recycling Non-Payroll Expenses.  Motion to transfer $200,000 from the appropriation budget line item STW-05 HHW Program to appropriation budget line item STW-02 Drop-off Recycling Non-Payroll Expenses and increase appropriations in line item STW-02 Drop-off Recycling Non-Payroll Expenses by an additional $250,000 from the un-appropriated Tipping Fee Fund balance.

EXECUTIVE SESSION TO DISCUSS PENDING LITIGATION

OTHER BUSINESS

ADJOURNMENT Next Board of Directors Meeting: March 1, 9:30am