Environmental Health and Safety Department Annual Report – 2009 An Administrative and Business Services Department Ensuring Safety and Health on Campus UNIVERSITY OF CALIFORNIA AT IRVINE

1 Environmental Health & Safety Mission and Vision Mission:  The mission of Environmental Health & Safety (EH&S) is to support the UCI campus community by proactively protecting people, property and the environment in a responsive and cost effective manner. Vision:  UCI Environmental Health & Safety (EH&S) provides reliable and innovative services to the campus community. EH&S is accessible, flexible and responsive to our customers. We understand and exceed customers and community expectations.  We represent a dependable, flexible organization where trust, civility, and mutual aid are key elements to achieving our goals. We are dedicated to encouraging diversity and individual strengths through communication, understanding and creativity. Through the coordination of our efforts, we achieve the unified goal of creating a safety culture within our community.  EH&S and the campus community work together. We support academic and research excellence. UCI is a safe and healthy environment with appropriate compliance, protection of assets and efficient execution of business processes. Our proactive planning is welcomed and recognized to mitigate the impact of incidents to the campus and community. Mission:  The mission of Environmental Health & Safety (EH&S) is to support the UCI campus community by proactively protecting people, property and the environment in a responsive and cost effective manner. Vision:  UCI Environmental Health & Safety (EH&S) provides reliable and innovative services to the campus community. EH&S is accessible, flexible and responsive to our customers. We understand and exceed customers and community expectations.  We represent a dependable, flexible organization where trust, civility, and mutual aid are key elements to achieving our goals. We are dedicated to encouraging diversity and individual strengths through communication, understanding and creativity. Through the coordination of our efforts, we achieve the unified goal of creating a safety culture within our community.  EH&S and the campus community work together. We support academic and research excellence. UCI is a safe and healthy environment with appropriate compliance, protection of assets and efficient execution of business processes. Our proactive planning is welcomed and recognized to mitigate the impact of incidents to the campus and community.

2 Table Of Contents I.Customer Satisfaction II.Financial III.Key Performance Indicators A.Losses B.Activities IV.Regulatory Compliance – External Agencies 2009 EH&S Annual Report

3 EH&S Track Record  2003 – 4%  2004 – 8%  2005 – 11%  2006 – 11%  2007 – 12%  2008 – 10%  2009 – 13% EH&S has consistently improved our customer service ratings Annual Administrative & Business Services Customer Survey Results – 2009 A&BS departments with “the best track record of consistently improving practices?” Accounting & Fiscal Services 13% Administrative Computing Services 22% Others 4% Distribution & Document Management 11% Police 9% Parking & Transportation Services 6% Materiel & Risk Management 9% Human Resources 6% Facilities Management 7% Environmental Health & Safety 13% I. Customer Satisfaction

4 EH&S funding per Net Assignable Square Footage (NASF) has dropped over the past year. II. Financial Funding: ESP - Employee Support Program (2.2 Million) Funded by tax on campus payroll for campus support services. Supports 20.7 career FTEs (over half of EH&S staff) in salaries and benefits. Supports the general EH&S operational expenses such as supplies, materials & equipments. Special Services Recharge ($740,000) - Supports & recovers all costs related to special services such as plan reviews and asbestos/lead/mold abatements. Hazardous Waste Disposal Recharge ($550,000) - Supports & recovers all costs related to Hazardous Waste Disposal Program. Permanent State Funds from the UC Irvine Office of Research (1.6 Million)

5 Workers’ Compensation Claims per 100 employees has been reduced by 31% over the past 3 years UCI Workers’ Compensation Claims Per 100 Employees Claims Per 100 Employees III. Key Performance Indicators

6 Compared to the UC average, UCI’s cost savings from FY 04/05 to FY 08/09 totals approximately $12 million UCI and UC Employee Injury Costs III. Key Performance Indicators

7 There are approximately 900 work units on the UC Irvine Campus. Of these work units 54% have Identified SOS representatives and 8% of these work units are currently actively engaged in the SOS program. III. Key Performance Indicators

8 Percentage of Lab Deficiencies Corrected This graph illustrates success within the labs in correcting hazards identified during lab surveys. The trend is positive as EH&S utilizes Be Smart About Safety (BSAS) funding and implements strategies to correct survey items. Year# of findings# of findings fixed Percentage Fixed % % % % III. Key Performance Indicators

9 The graph represents the total pounds of chemical, universal, biomedical, and radioactive waste managed per year by EH&S. III. Key Performance Indicators EH&S manages over 500,000 pounds of hazardous waste annually. Waste management includes recycling, treatment, incineration, and landfill.

10 Identification of root causes of employee injuries are an important element in injury prevention efforts Injury investigations are conducted to determine root and contributing causes of employee injuries. Work groups are formed to develop injury prevention strategies addressing the highest percentage of root causes. "Subject Inattentive or Distracted" accounts for 41% of root causes for injuries that have occurred in III. Key Performance Indicators

11 EH&S manages approximately 110 safety and environmental programs. The graph above indicates campus compliance with these programs. III. Key Performance Indicators

12 IV. Regulatory Compliance – External Agencies Inspections  Cal/OSHA - April 16, 2009 –Investigation of an accident on 11/03/2008. Employee sustained a broken ankle due to his foot going through a floor board. –No violations noted  County of Orange Health Care Agency Environmental Health - June 25, 2009 –Medical waste inspection –No violations noted  South Coast Air Quality Management District - August 27, 2009 –Permitted sources of combustion and air pollution control equipment inspection –No violations noted  National Institutes of Health, Office of Biotechnology Activities - March 30, 2009 –Inspected Biosafety program particularly looking at the Institutional Biosafety Program –No violations noted  United States Department of Agriculture, Select Agent Animal & Plant Health Inspection Service - October 6, 2009 –Surprise inspection of our policies and procedures for the Select Agent Program –No violations noted  Department of Transportation, Drug and Alcohol - April 2009 –Inspected all records –No violations noted  Cal/OSHA - April 16, 2009 –Investigation of an accident on 11/03/2008. Employee sustained a broken ankle due to his foot going through a floor board. –No violations noted  County of Orange Health Care Agency Environmental Health - June 25, 2009 –Medical waste inspection –No violations noted  South Coast Air Quality Management District - August 27, 2009 –Permitted sources of combustion and air pollution control equipment inspection –No violations noted  National Institutes of Health, Office of Biotechnology Activities - March 30, 2009 –Inspected Biosafety program particularly looking at the Institutional Biosafety Program –No violations noted  United States Department of Agriculture, Select Agent Animal & Plant Health Inspection Service - October 6, 2009 –Surprise inspection of our policies and procedures for the Select Agent Program –No violations noted  Department of Transportation, Drug and Alcohol - April 2009 –Inspected all records –No violations noted IV. Regulatory Compliance