1 CONNECTICUT DEPARTMENT OF TRANSPORTATION’S ARRA REPORTING July 9, 2009 R5 CTDOT Internal Version

2 CTDOT / ARRA ORGANIZATIONAL STRUCTURE Deputy Commissioner Jeff Parker* ARRA Accountability Officer Phil Scarrozzo (860) ARRA Report Coordinator Ted Szymanski (860) ARRA Project Manager Rich Jankovich (860) * Provides oversight for all aspects of the ARRA projects for CTDOT

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4 ARRA FUNDING PROCESS ARRA Legislation Enacted – (February 17, 2009) CTDOT & Governor’s Working Group select projects Project Starts Project Engineer provides report to CTDOT CTDOT reports to FHWA Project Completed, Contractor Paid and People Working

5 ARRA ACT $27.5 Billion (Nationwide Highway Infrastructure) $3 Billion – Total combined ARRA funds to Connecticut $455 Million CTDOT –$302 million highway projects: $202 million road and bridge construction $90.6 million sub-allocated to MPO’s (regional projects) $9 million enhancement projects –$153 million Transit + Rail $27.5 Billion (Nationwide Highway Infrastructure) $3 Billion – Total combined ARRA funds to Connecticut $455 Million CTDOT –$302 million highway projects: $202 million road and bridge construction $90.6 million sub-allocated to MPO’s (regional projects) $9 million enhancement projects –$153 million Transit + Rail American Recovery & Reinvestment Act

6 WHY WE ARE INVOLVED FHWA Responsibilities –Title 23 U.S. Code –Accountable for all Federal-Aid Highway Programs CTDOT Responsibilities –Report Project Information for ARRA Municipalities/Contractors/Consultant Responsibilities –Provide project information to CTDOT ( Project Engineer ) FHWA Responsibilities –Title 23 U.S. Code –Accountable for all Federal-Aid Highway Programs CTDOT Responsibilities –Report Project Information for ARRA Municipalities/Contractors/Consultant Responsibilities –Provide project information to CTDOT ( Project Engineer )

7 REPORTING FORMS Required Reporting Forms: 1201 – Certification Maintenance of Effort 1511 – Certification 1512 – Recipient Report 1585 – Monthly Recipient Project Status Report* 1586 – Initial Project Information 1587 – Monthly Summary Employment Report 1588 – Periodic Grouped Project Report 1589 – Monthly Employment Report* 1607 – Certification 1608 – Section Status and Progress of NEPA Projects Table 1 – T & I Aggregate Data by Formula Program Table 2 – T & I Aggregate Data, Project Specific Table 3 – T & I Coordinator Information Table 4 – T & I MPO Information Miscellaneous Periodic Reports Required Reporting Forms: 1201 – Certification Maintenance of Effort 1511 – Certification 1512 – Recipient Report 1585 – Monthly Recipient Project Status Report* 1586 – Initial Project Information 1587 – Monthly Summary Employment Report 1588 – Periodic Grouped Project Report 1589 – Monthly Employment Report* 1607 – Certification 1608 – Section Status and Progress of NEPA Projects Table 1 – T & I Aggregate Data by Formula Program Table 2 – T & I Aggregate Data, Project Specific Table 3 – T & I Coordinator Information Table 4 – T & I MPO Information Miscellaneous Periodic Reports *Information for noted reports provided by Municipalities/Contractor/Consultant to CTDOT

8 CTDOT / ARRA District Designee ARRA Report Coordinator Ted Szymanski District 1 Darlene Salokas (860) District 2 Lynn Warzecha (860) District 3 Joi Barry (203) District 4 Randi Giglio (860)

9 REPORTING FORM 1585 One-Time Information Required From Each: Prime Contractor – Prime Consultant – Municipality: Project Number/Town DUNS Number Address Submit Completed Form to District Designee Within 5 Days After the Preconstruction Meeting District Designee Forwards Copy to: –Ted Szymanski One-Time Information Required From Each: Prime Contractor – Prime Consultant – Municipality: Project Number/Town DUNS Number Address Submit Completed Form to District Designee Within 5 Days After the Preconstruction Meeting District Designee Forwards Copy to: –Ted Szymanski

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11 REPORTING FORM 1585 Monthly Information Required From Each: Prime Contractor – Prime Consultant - Municipality State Project Number Town DBE Total Payments to Date for DBE’s Utilized by You Form Submitted to District Designee by the 3 rd of each month District Designee Submits completed 1585 to –Ted Szymanski Monthly Information Required From Each: Prime Contractor – Prime Consultant - Municipality State Project Number Town DBE Total Payments to Date for DBE’s Utilized by You Form Submitted to District Designee by the 3 rd of each month District Designee Submits completed 1585 to –Ted Szymanski

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13 REPORTING FORM 1589 Labor Information for their firm and Labor Information for their respective subcontractors Labor Information to be Reported: Total number of employees utilized during the noted timeframe Total Work Hours charged to the ARRA project Total Labor Cost Form Submitted to District Designee No later Than the 3 rd of Each Month Labor Information for their firm and Labor Information for their respective subcontractors Labor Information to be Reported: Total number of employees utilized during the noted timeframe Total Work Hours charged to the ARRA project Total Labor Cost Form Submitted to District Designee No later Than the 3 rd of Each Month Monthly Information Required From Each: Prime Contractor – Prime Consultant - Municipality

14 REPORTING FORM 1589 Must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month Must be submitted by District Designee to Ted Szymanski no later than the 5 th day of every month (Contractor’s Responsibility)

15 REPORTING FORM 1589 Must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month Must be submitted by District Designee to Ted Szymanski no later than the 5 th day of every month (Consultant’s Responsibility)

16 REPORTING FORM 1589 Must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month Must be submitted by District Designee to Ted Szymanski no later than the 5 th day of every month (Municipality's Responsibility)

17 IMPORTANT REMINDER! District Required Reports: 1585 & 1589 District Required Reports: 1585 & 1589 Reports must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month Reports must be submitted by District Designee to Ted Szymanski no later than the 5th day of every month Both 1585 & 1589 forms are available on the CTDOT Website: ct.gov/dot Reports must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month Reports must be submitted by District Designee to Ted Szymanski no later than the 5th day of every month Both 1585 & 1589 forms are available on the CTDOT Website: ct.gov/dot Click on this logo

18 RESOURCES State of Connecticut Recovery Web Site: *CTDOT’s Recovery Information Page: (Today’s presentation located here) Federal Highway Recorded Web Conferences for Local: Summary of ARRA Provisions for FHWA: ARRA Reporting Forms (FHWA): Questions & Answers on ARRA (FHWA): ARRA Implementation Guidance (FHWA):

19 QUESTIONS?