1 NRF -NIMS Updates 2009 Matthew P Bernard NIMS Coordinator FEMA Region X 28 September 2009

2 National Response Framework Purpose Purpose Guides how the nation conducts all-hazards incident response Guides how the nation conducts all-hazards incident response Key Concepts Key Concepts Builds on the National Incident Management System (NIMS) with its flexible, scalable, and adaptable coordinating structures Builds on the National Incident Management System (NIMS) with its flexible, scalable, and adaptable coordinating structures Aligns key roles and responsibilities across jurisdictions Aligns key roles and responsibilities across jurisdictions Links all levels of government, private sector, and nongovernmental organizations in a unified approach to emergency management Links all levels of government, private sector, and nongovernmental organizations in a unified approach to emergency management Always in effect: can be partially or fully implemented Always in effect: can be partially or fully implemented Coordinates Federal assistance without need for formal trigger Coordinates Federal assistance without need for formal trigger

3 Focused on Response Achieving a Goal Within a Broader Strategy Response Response Immediate actions to save lives, protect property and the environment, and meet basic human needs Immediate actions to save lives, protect property and the environment, and meet basic human needs Execution of emergency plans and actions to support short-term recovery Execution of emergency plans and actions to support short-term recovery National Strategy for Homeland Security – guides, organizes and unifies our National homeland security efforts National Strategy for Homeland Security – guides, organizes and unifies our National homeland security efforts Prevent and disrupt terrorist attacks; Prevent and disrupt terrorist attacks; Protect the American people, our critical infrastructure, and key resources; Protect the American people, our critical infrastructure, and key resources; Respond to and recover from incidents that do occur; and Respond to and recover from incidents that do occur; and Continue to strengthen the foundation to ensure our long-term success. Continue to strengthen the foundation to ensure our long-term success.

Doctrine, organization, roles and responsibilities, response actions and planning requirements that guide national response How the Framework is Organized Incident Annexes Incident-specific applications of the Framework Support Annexes Essential supporting aspects of the Federal response common to all incidents Emergency Support Function Annexes Mechanisms to group and provide Federal resources and capabilities to support State and local responders Partner Guides Next level of detail in response actions tailored to the actionable entity 4 Core Document

5 State & Local Leadership and the Framework NRF State & Tribal Governments Local Governments Federal Government Private Sector & NGO Effective, unified national response requires layered, mutually supporting capabilities  Local officials have primary responsibility for community preparedness and response  Elected/Appointed Officials (Mayor)  Emergency Manager  Public Safety Officials  Individuals and Households are key starting points for emergency preparedness and support community efforts  States are sovereign entities, and the Governor has responsibility for public safety and welfare; States are the main players in coordinating resources and capabilities and obtaining support from other States and the Federal government  Governor  Homeland Security Advisor  Director State Emergency Management Agency  State Coordinating Officer

Private Sector & NGOs and the Framework The Private Sector supports community response, organizes business to ensure resiliency, and protects and restores critical infrastructure and commercial activity The Private Sector supports community response, organizes business to ensure resiliency, and protects and restores critical infrastructure and commercial activity NGOs perform vital service missions NGOs perform vital service missions Assist individuals who have special needs Assist individuals who have special needs Coordinate volunteers Coordinate volunteers Interface with government response officials at all levels Interface with government response officials at all levels 6 Effective, unified national response requires layered, mutually supporting capabilities NRF State & Tribal Governments Local Governments Federal Government Private Sector & NGO

7 What Has Changed From the FRP  A Framework … not a Plan  Written for two audiences  Senior elected and appointed officials  Emergency Management practitioners  Emphasizes roles of the local governments, States, NGOs, individuals and the private sector  Establishes Response Doctrine Engaged partnership Tiered response Scalable, flexible, and adaptable operational capabilities Unity of effort through unified command Readiness to act  Establishes planning as a critical element of effective response

What is Coming UP for the NRF  FEMA is working with other partners to set up the time table for review and update of the NRF by the end of Fiscal Year 

The Preparedness Cycle Plan Provides content and objectives for planning guides and technical assistance, e.g., CPG 101 Provides target outcomes to plan against Train Identifies learning objectives for course development and course selection Identifies requisite personnel competencies Exercise Provides structure and content for HSEEP Exercise and Evaluation Guides Informs objectives for conducting exercises under the National Exercise Program Evaluate/Improve Provides structure and content for the Comprehensive Assessment System (under development), State Preparedness Reports, and the GAP Analysis Helps characterize corrective action processes and improvement plans Organize/Equip Provides structure and content for the Cost-to-Capabilities Analysis (under development) Identifies equipment and personnel needs using NIMS Resource Typing & Equipment Lists National Preparedness Guidelines’ TCL Evaluate/Improve The NPG and TCL drive decisions throughout the preparedness cycle Plan Provides content and objectives for planning guides and technical assistance, e.g., CPG 101 Provides target outcomes to plan against Provides content and objectives for planning guides and technical assistance, e.g., CPG 101 Provides target outcomes to plan against Train Identifies learning objectives for course development and course selection Identifies requisite personnel competencies Exercise Provides structure and content for HSEEP Exercise and Evaluation Guides Informs objectives for conducting exercises under the National Exercise Program Evaluate/Improve Provides structure and content for the Comprehensive Assessment System (under development), State Preparedness Reports, and the GAP Analysis Helps characterize corrective action processes and improvement plans Organize/Equip Provides structure and content for the Cost-to-Capabilities Analysis (under development) Identifies equipment and personnel needs using NIMS Resource Typing & Equipment Lists Provides structure and content for the Cost-to-Capabilities Analysis (under development) Identifies equipment and personnel needs using NIMS Resource Typing & Equipment Lists National Preparedness Guidelines’ TCL Evaluate/Improve The NPG and TCL drive decisions throughout the preparedness cycle

What’s New The National Incident Management System (NIMS) released in December 2008 supersedes the March 2004 version of NIMS. The basic purpose, scope and principles of the document remain unchanged. The majority of changes impact the organization and readability of the document while ensuring that it adequately reflects the importance of preparedness. The following is a detailed description of the modifications incorporated into the new NIMS document. National Incident Management System (NIMS)

What NIMS Is:What NIMS Is NOT:  A comprehensive, nationwide, systematic approach to incident management, including the Incident Command System, Multiagency Coordination Systems, and Public Information (HSPD 5,7,8)  A set of preparedness concepts and principles for all hazards  Essential principles for a common operating picture and interoperability of communications and information management  Standardized resource management procedures that enable coordination among different jurisdictions or organizations  Scalable, so it may be used for all incidents (from day-to-day to large-scale)  A dynamic system that promotes ongoing management and maintenance  A response plan  Only used during large-scale incidents  A communications plan  Only applicable to certain emergency management/incident response personnel  Only the Incident Command System or an organization chart  A static system

NRF/NIMS Coordination Structures Joint Field Office Regional Response Coordination Center National Operations Center National Incident Coordinator State Emergency Operations Center Multiagency Coordination Entity  Strategic coordination Multiagency Coordination Centers/EOCs  Support and coordination Incident Command  Directing on-scene emergency management NIMS Role PFO/JFO Coordination Group Local Area Command Incident Command Post Field Level Regional Level National Level Local Emergency Operations Center The NRP includes slight variations of the base structure for terrorism response and Federal-to- Federal support A Local Area Command is established when needed due to the complexity or number of incidents. Role of regional components varies depending on scope and magnitude of the incident. Multiagency Coordination System

The December 2008 version of NIMS reorders the key components to emphasize the role of preparedness and to mirror the progression of an incident. This will aide in alleviating the misperception that NIMS is only the Incident Command System (ICS). Command and Management Preparedness Communications and Information Management Resource Management Communications and Information Management Command and Management Supporting Technologies Ongoing Management and Maintenance National Integration Center Supporting Technologies ORDER OF SECTIONS IN 2004 NIMS ORDER OF SECTIONS IN 2008 Reorganization Of The NIMS Document

Better integrated nongovernmental organizations (NGOs) and the private sector Emergency management and incident response activities should be coordinated among all appropriate agencies and organizations including NGOs and the private sector. To that end, NGOs and the private sector actions have been more fully integrated throughout NIMS. Clarified the linkages between the National Response Framework (NRF) and NIMS NIMS and the NRF are designed to improve the Nation’s incident management capabilities and efficiency. While the 2004 NIMS explained its linkage to the National Response Plan, the 2008 NIMS has been revised to incorporate NRF principles to ensure accuracy between the two documents. Reorganization Of The NIMS Document

Included the term Emergency Management/Response Personnel to promote inclusivity The term Emergency Management/Response Personnel was added to the document as an all encompassing term to include first responders, emergency managers, and all organizations and individuals in various levels of governments as well as NGOs and private sector organizations with roles in incident management. Utilized graphics and examples To help familiarize stakeholders with key NIMS principles, the document was augmented to draw the readers to certain concepts and help them better understand processes. This was accomplished through graphics, tables, call-out boxes and highlighting. Reorganization Of The NIMS Document

Preparedness This component was greatly expanded to highlight the importance of preparedness within NIMS, and define its relationship to all other components. Examples include: Additional roles of elected and appointed officials to define their responsibilities prior to and during an incident 2008 NIMS COMPONENT-BY-COMPONENT CHANGES AND ADDITIONS Major Responsibilities of Elected and Appointed Officials 1.Clearly state agency/jurisdiction policy 1.Evaluate effectiveness and correct deficiencies 1.Support a multiagency approach

Added key roles of NGOs and private sector, detailing how they should be integrated into preparedness efforts Added information on Continuity of Operations (COOP) and Continuity of Government (COG) planning to help ensure the maintenance of essential functions during incidents Expanded information on mutual aid agreements and assistance agreements, describing the various types of agreements and the potential elements they should include 2008 NIMSCOMPONENT-BY-COMPONENT CHANGES AND ADDITIONS

Communications & Information Management This component was heavily revised to better articulate the importance of communications and information management and is now comprised of three main sections.  Concepts and Principles section contains the following subsections: Common Operating Picture Interoperability Reliability, Scalability, and Portability Resiliency and Redundancy 2008 NIMSCOMPONENT-BY-COMPONENT CHANGES AND ADDITIONS

Resource Management Improvements include:  Better articulates that the resource management process can be separated into two parts: Preparedness (conducted on a continual basis) Response (managing resources during an incident) 2008 NIMSCOMPONENT-BY-COMPONENT CHANGES AND ADDITIONS

Command and Management Most concepts and principles within this component were not altered. Rather, this Component was revised to add clarity and better explain Command and Management concepts and principles, Clarified the purpose of Area Command and how it fits into ICS 2008 NIMSCOMPONENT-BY-COMPONENT CHANGES AND ADDITIONS

 Expanded the Multiagency Coordination System (MACS) section to better define the process of Multiagency Coordination and the elements that make up the System  Replaced the term MAC Entities with MAC Groups Major system elements within MACS now include Joint Field Offices (JFOs), Emergency Operation Centers (EOCs) and communications/ dispatch centers NIMSCOMPONENT-BY-COMPONENT CHANGES AND ADDITIONS

ANY QUESTIONS ?

2009 National Preparedness Training and Exercise Conference 23 Five-Year NIMS Training Plan Update

24 Introduction & Background Five-Year NIMS Training Plan (FYNTP) first published in February 2008 Five-Year NIMS Training Plan (FYNTP) first published in February 2008 The FYNTP was a culmination of a major effort not only by the National Integration Center, but several working groups consisting of individuals from all levels of government, various disciplines, the private sector and NGO’s The FYNTP was a culmination of a major effort not only by the National Integration Center, but several working groups consisting of individuals from all levels of government, various disciplines, the private sector and NGO’s

Introduction & Background The primary purposes included: The primary purposes included: Providing a blueprint to guide FEMA activities in support/development of NIMS training nationally Providing a blueprint to guide FEMA activities in support/development of NIMS training nationally Providing stakeholders (especially training administrators) with an idea of where NIMS training was headed on a national scale Providing stakeholders (especially training administrators) with an idea of where NIMS training was headed on a national scale Providing definitive guidance on specific NIMS training courses and in organizational budget planning efforts Providing definitive guidance on specific NIMS training courses and in organizational budget planning efforts

FYNTP Strategic Objectives Define the national core curriculum for NIMS and provide information on NIMS courses in the core curriculum, applicable to all levels of government, the private sector, and NGOs. Define the national core curriculum for NIMS and provide information on NIMS courses in the core curriculum, applicable to all levels of government, the private sector, and NGOs. Provide baselines for emergency management/response personnel qualifications, based on development of core competencies for NIMS-based incident management positions. Provide baselines for emergency management/response personnel qualifications, based on development of core competencies for NIMS-based incident management positions. Serve as a regularly updated compilation of training making up the national core curriculum for NIMS and Personnel-qualification guidance Serve as a regularly updated compilation of training making up the national core curriculum for NIMS and Personnel-qualification guidance

2009 National Preparedness Training and Exercise Conference 27 Update of FYNTP – Forthcoming? Based on … Based on … Some additional research and analytic work Some additional research and analytic work Examination of possible evaluation plans for NIMS training nationally Examination of possible evaluation plans for NIMS training nationally Development of elements of the conceptual framework to identify MACS core competencies Development of elements of the conceptual framework to identify MACS core competencies The 5 year training plan is in the final stages of internal review before going out for public comment this fall and hopefully for an April 2010 release. The 5 year training plan is in the final stages of internal review before going out for public comment this fall and hopefully for an April 2010 release.

2009 National Preparedness Training and Exercise Conference 28 Major Changes Compliance recommendations left out of FYNTP (to reduce confusion with other compliance guidance docs) Compliance recommendations left out of FYNTP (to reduce confusion with other compliance guidance docs) Streamlined “front matter,” the explanatory text at the beginning, to ensure its applicability to audience Streamlined “front matter,” the explanatory text at the beginning, to ensure its applicability to audience

Major Changes Review existing information for MACS core competencies, ultimately to guide further development of MACS training (including an appendix) Review existing information for MACS core competencies, ultimately to guide further development of MACS training (including an appendix)

2009 National Preparedness Training and Exercise Conference 30 Several Specific Changes Language and document structure more suited to training administrators Language and document structure more suited to training administrators Some clarifications of course contact hours and instructor qualification (following current EMI guidance) Some clarifications of course contact hours and instructor qualification (following current EMI guidance) Language specifically allowing use of other agencies’ approved (self-approved) courses Language specifically allowing use of other agencies’ approved (self-approved) courses

2009 National Preparedness Training and Exercise Conference 31 Longer Term Recommendations (a sampling, in no particular order) Clarify still further who needs to take which courses (e.g., middle managers and ICS 300/400) Clarify still further who needs to take which courses (e.g., middle managers and ICS 300/400) Shift emphasis of concept model from compliance to competence, experience based capacity (having credentials should reflect both) Shift emphasis of concept model from compliance to competence, experience based capacity (having credentials should reflect both)

Longer Term Recommendations (a sampling, in no particular order) Capture better sense of the many different parts of personnel development (and career pathways) for emergency- management/incident response personnel Capture better sense of the many different parts of personnel development (and career pathways) for emergency- management/incident response personnel For example, outstanding ICs may not always have right leadership characteristics to be as effective in coordination setting of MACS For example, outstanding ICs may not always have right leadership characteristics to be as effective in coordination setting of MACS Integrate NIMS training and exercise activities Integrate NIMS training and exercise activities

FYNTP Making some initial minor changes and then it will be presented for comment. Making some initial minor changes and then it will be presented for comment. Comments will be reviewed, document to reflect potential changes Comments will be reviewed, document to reflect potential changes QUESTIONS? QUESTIONS? iningCourses.shtm iningCourses.shtm iningCourses.shtm iningCourses.shtm

34 NIMS ICS All-Hazard Position Specific Training – A Way Forward

 NIMS ICS Position Specific training is designed to provide all-hazards competencies and behaviors for the eight Command and General Staff positions and for specific unit leaders under ICS  The competencies in the training are focused around the ability of the student to assume the position responsibilities, lead assigned personnel, communicate effectively, and to ensure the completion of assigned actions to meet identified objectives for the position Introduction

 NIMS ICS Position Specific training should be completed by personnel who desire to eventually be certified as a member of a Type III Incident Management Team (IMT) or who desire to seek credentials/certification in an ICS Command and General Staff or unit leader position  Personnel qualification relies on a combination of training, operational experience (during exercises or incidents), job shadowing, and administrative requirements (such as agency association and criminal background checks). Introduction (Continued)

 Credentialed personnel in an ICS Command and General Staff or unit leader position must supplement training for a candidate to meet minimum expectations to qualify for service in an all-hazards NIMS position during a complex multi-jurisdictional incident nationwide (incidents that require responders to hold credentials under the National Emergency Responder Credentialing System)  Students who wish to complete NIMS ICS All- Hazards Command and General Staff and Unit Leader position specific training should have completed ICS-100, 200, 300, and 400 training Introduction (Continued)

Course Status to Date  NIMS ICS All-Hazards Incident Commander Course (L-950)  NIMS ICS All-Hazards Operations Section Chief Course (L-958)  All-Hazards Planning Section Chief Course (L-962)  All-Hazards Logistics Section Chief Course (L-967)  All-Hazards Finance/Administration Section Chief Course (L-973)  All-Hazards Liaison Officer Course (L-956)  All-Hazards Public Information Officer Course (L- 952)  All-Hazards Safety Officer Course (L-954)

Course Status to Date (Continued)  All-Hazards Public Information Officer Course (L- 952)  All-Hazards Safety Officer Course (L-954)  All-Hazards Resource Unit Leader Course (L-965)  All-Hazards Situation Unit Leader Course (L-964)  All-Hazards Communication Unit Leader Course (L-969)  All-Hazards Supply Unit Leader Course (L-970)  All-Hazards Finance/Administration Unit Leader Course (L-975)  All-Hazards Division/Group Supervisor Course (L- 960)  All-Hazards Facility Unit Leader Course (L-971)

Assumptions  DHS/FEMA should have one agreed upon set of NIMS ICS Position Specific training materials based on all-hazards competencies and behaviors (THESE ARE THE MATERIALS)  NIMS ICS Position Specific training should be completed by personnel who desire to eventually be certified as a member of a Type III Incident Management Team (IMT) or who desire to seek credentials/certification in an ICS position (Note: NIMS ICS Position Specific Training courses are not part of NIMS “required” training)  The completion of ICS-100, 200, 300 and 400 training does not certify or credential a person in an ICS position as part of the National Emergency Responder Credentialing System or in other words the completion of ICS training (100 thru 400) does not qualify someone to be an incident commander; or a planning section chief; etc.

Assumptions (Continued)  More training alone will not necessarily “qualify” a person to serve in an ICS position Personnel qualification relies on a combination of training, operational experience, field mentoring, participation in drills, exercises, ICS simulations, etc. Personnel qualification relies on a combination of training, operational experience, field mentoring, participation in drills, exercises, ICS simulations, etc.  NIMS ICS Position Specific Training should be conducted by qualified instructors (minimum instructor standards need to be established and adhered to)  NIMS ICS Position Specific Training cannot simply be “released” through the Fire Discipline (we need an all-hazards approach; 9 disciplines)

Federal NIMS Implementation Credentialing Guidelines ER FOG, ICS Forms JFO Incident Management Handbook Department of Education & NIMS

Credentialing Guidelines  The new guidelines started out from the old 2007 credentialing doctrine in the NIIMS. As the development group looked at the issue it discussed that credentialing has to cover federal, state, local, EMAC critical resources and volunteers. It also has to cover working personnel in critical infrastructure facilities. There was a thought to use two photo pieces of identification but that could be a problem at critical infrastructure facilities, so lists might be used with a photo ID. States will coordinate the entry system and the details of the badging.  The Credentialing Guidance is in final review and should be released the fall 0f 2009.

The FEMA ICS Field Operations Guide (FOG) has been approved and has been sent to printing and will be available hopefully within the next two months. The ICS forms had some minor changes and will be out this fall. This will be a national guide for Incident Command field operations and how the planning cycles should work and general explanation and set up of the positions in the incident command post and field operations. Emergency Response Field Operations Guide &ICS Forms

Department of Education & NIMS U.S. Department of Education Office of Safe and Drug Free Schools (OSDFS) has information on their NIMS training requirements and grant programs. There are two grant programs the Readiness and Emergency management for Schools (REMS) and Emergency Management for Higher Education (EMHE) that require them to meet certain training and NIMS implementation activities. The attached documents outline the specifics of the training and activities. This would also apply if the schools or districts were receiving any Homeland security grant funding through the Department of Education. There are U.S. Department of Education project officers in each region that can help with access the grant funding or queries can be asked to the OSDFS office directly. The web site is

David B. Kang Program Manager, Planning State of Alaska Department of Military and Veterans Affairs Division of Homeland Security and Emergency Management Voice: Fax: Randi Hufford Idaho DHS O: C: Lonni Nicoll Domestic Preparedness Planner Oregon Emergency Management PO Box 14370, Salem, OR Ext Alternate Jim Kadrmas Washington Military Department Emergency Management Division Building 20, MS TA-20 Camp Murray, WA Region 10 State NIMS Coordinators

Questions or comments contact: Matthew P Bernard NIMS Coordinator FEMA Region X