New York State Department of Transportation Rochester Station PIN , Contract DH34463 Design-Build Project Request for Qualifications Informational Meeting March 1, 2013 STATE OF NEW YORK Andrew M. Cuomo Governor New York State DOT Joan McDonald Commissioner

Rochester Station PIN , Contract DH34463 Agenda Safety Briefing Introductions and Opening Remarks Project Overview Working on Amtrak Property Working on or near CSX tracks RFQ Process Questions and Answers

Bill Howe Attn: Rochester Station Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232, USA Rochester Station PIN , Contract DH34463 – Rules of Contact

Rochester Station PIN , Contract DH34463

Rochester Station PIN , Contract DH34463 Project Goals The goals for the Project are to construct a fully ADA-compliant and permanent Station for the Empire Corridor in the City of Rochester and: Ensure a long-service life. Ensure the safety of the traveling public. Maximize the positive impact of this public investment by: Providing cost-effective solutions that improve vehicular, passenger and baggage circulation and access to and from downtown Rochester and the surrounding area. Sequencing construction to minimize effects on railroad operations, vehicular traffic and passenger services. Reducing future maintenance requirements. Minimizing impacts on the environment. Deliver the Project safely, on schedule, and within budget. Ensure coordination with NYSDOT, Federal Railroad Administration (FRA), Amtrak, City of Rochester, CSX, Trailways, and any adjacent construction projects. Provide best value to the Department.

Rochester Station PIN , Contract DH34463 – Location Information

Rochester Station PIN , Contract DH34463 Site Overview Provide a clear site layout, organized with the following in mind: Station should face and be visible to downtown Rochester to the South via North Clinton Avenue. Provide connectivity to the new RGRTA Transit Center and other downtown landmarks. Create a clear path of circulation into the site and through the station to the new high level passenger platform.

Rochester Station PIN , Contract DH34463 Station Overview Passenger Flow A 20 foot wide, 60 foot long, and 10 foot high below grade concourse will be connected to the Station’s Waiting Room visually and physically. Passengers will enter and exit the concourse via escalator, elevator, or stair at either end. Maximize natural light in the concourse by using glass block pavers or other devices.

Rochester Station PIN , Contract DH34463 Baggage Handling Baggage and Equipment Flow Baggage carts will utilize the same below grade concourse as passengers, separated by a guardrail. At both the Platform and Station ends, ramps will be constructed for use primarily by baggage carts. Ramps will also be ADA compliant. In the event passenger elevators are out of service, ramps will provide both necessary redundancy for accessible travel and additional egress capacity.

Rochester Station PIN , Contract DH34463 Station Overview Phase I: Public SpacePhase I: Amtrak Phase I: Retail Tenant Phase II: Trailways ENTRY TO PLATFORM

Architectural, design, engineering, and construction of new Intermodal Center and Train Station, railroad tracks and new high level platform. Architecture and Landscape Architecture services to meet aesthetic requirements. Construction of temporary ADA compliant Station including utilities, walkways, baggage cart pathway and ramps. Pedestrian and baggage cart passageway (under track tunnel or bridge over track) construction. Railroad track construction. Construction of temporary passenger platform. Rochester Station PIN , Contract DH34463 General Scope of Work

Asbestos removal and abatement. Demolition of existing station, station utilities, tunnels and parking. Rail high level platform, platform canopy and shelter construction. Ramp, stair, escalator, and elevator construction. Signing and parking area markings. Utility relocations and connections. Site drainage alteration and reconstruction. Pedestrian and bicycle access/amenities. Rochester Station PIN , Contract DH34463 General Scope of Work Continued

Rochester Station PIN , Contract DH34463 Working on Amtrak Property Access Requirements onto Amtrak Property: The selected design build firm will need to obtain a Temporary Permit to Enter (TPE) with Amtrak. All field personnel must attend Amtrak contractor safety/security training Available Online: The selected design build firm will be required to submit an overall Site Specific Work Plan and Hazard Analysis (SSWP/Hazard) Form to Amtrak Engineering for review and approval.

Rochester Station PIN , Contract DH34463 Working on Amtrak Property Temporary fencing and barricades of work zones will be required. All fencing must be approved by Amtrak. Station operations and areas must remain open for its normal operations. Temporary station operations staging must be reviewed and approved by Amtrak. Amtrak Engineering will provide Station Operation Coordination and Inspection services as it relates to Amtrak’s interests.

Rochester Station PIN , Contract DH34463 Working on Amtrak Property Amtrak required Personal Protective Equipment (PPE) includes: Hard Hat, High visibility Orange Safety Vest with reflective striping (vest must be break-away), Safety Glasses or goggles, Work boots, Hearing protection and Visible Safety Trained ID card. PPE is Mandatory and must be worn at all times. Amtrak Engineering requires: 2 week minimum look ahead schedule, updated weekly. Specific work plans for safe operations prior to work activities being progressed. A written Job Safety Briefing shall be performed prior to any work daily: Must be performed with all crafts, workers, anyone involved on the project. If the task involves major changes, a new job briefing needs to be performed. Shall be performed by the Employee in charge Shall be kept on his/her possession and presented to Amtrak or FRA officials if requested.

Rochester Station PIN , Contract DH34463 Working on or near CSX Property CSX Railroad is responsible for all flagging operations and separate agreements and coordination with CSX is required. All field personnel must attend CSX contractor safety/security training, which is different from the Amtrak training. The cost is to be paid by the Design-Builder.

Rochester Station PIN , Contract DH34463 Procurement Schedule ActivityDue Date Pre-RFQ Informational Meeting March 1, 2013 Final RFQ Released March 8, 2013 Final Date for receipt of Proposer’s questions March 13, 2013 Issue Date for Final Addendum to the RFQ and/or answers to Proposer’s questions March 15, 2013 SOQ Due Date March 29, 2013 Shortlisted DB Teams Announced April 12, 2013 Draft RFP Issued April 12, 2013 Draft RFP Info Meeting April 18, 2013 Final RFP to Shortlisted Firms April 26, 2013 Proposals Due June 14, 2013 Selection/Award July 12, 2013 Execute Contract July 19, 2013 Notice to Proceed August 2, 2013

Rochester Station PIN , Contract DH34463 General Information Lump Sum Design-Build Contract for Phase I Base Contract NYSDOT has right to exercise Phase II as Lump Sum within 12 months of “Notice to Proceed” Project Schedule – Substantial Completion is August 2016 – There will be Intermediate Milestone dates There will be a Payment Schedule provided in the RFP Liquidated Damages may be imposed for missed Milestones and Final Completion All Environmental Permits and ROW by NYSDOT Construction Related Permits by Design-Builder

Rochester Station PIN , Contract DH34463 Two Step Design-Build Procurement Process 1.Statement of Qualifications Rated on Technical Factors (Quality) Results in a short list of teams qualified to submit proposals 2.Proposal Rated on Technical Factors (Quality) and Price

Rochester Station PIN , Contract DH34463 Statement of Qualifications Pass/Fail Factors Legal Financial Backlog Capacity SOQ responsiveness Vendor Responsibility

Rochester Station PIN , Contract DH34463 Statement of Qualifications Quality Factors Experience of the Firms Organization and Key Personnel Past Performance Project Understanding

Rochester Station PIN , Contract DH34463 Quality Control (QC) QC is Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction Design QC shall be by the Designer in accordance with the QC Plan Construction Inspection shall be by an Independent Engineering Firm (Hired by the Design-Builder) Materials Testing shall be by an Independent Testing Firm or Laboratory (Hired by the Design-Builder) The Independent Testing Firm shall report to the Construction Inspection Firm

Rochester Station PIN , Contract DH34463 Quality Assurance (QA) QA is Department’s Responsibility The Department may perform QA on any of the Design-Builder’s Design and Construction Activities The Department may utilize an independent Consultant to perform QA

Rochester Station PIN , Contract DH34463 Additional Information Responses to Proposer Questions will be posted on the Department Website Additional Reference Information to be Posted on Website. Final Addendum will be issued by Friday, March 15, 2013 There will be a Buy America Clause There will be an Iran Divestment Act Clause There will be a DBE Participation Goal Wick’s law and PLA status

Rochester Station PIN , Contract DH34463 SOQ Submission Guidelines All SOQ’s must be self-contained. Do not have links to external web sites. Any pages containing links to external sites may, at the Department’s discretion, be removed before evaluation. Must contain all information needed for evaluation. Do not “assume the Department knows” your firm and it’s experience/qualifications.

Rochester Station PIN , Contract DH34463 SOQ Submission Guidelines Forms: Do not increase the size of the Form unless indicated on the Form. Most are set at a single page. Do not add or refer to an appendix. Do not include photographs or illustrations unless specifically indicated. Submit ALL Forms required.

Rochester Station PIN , Contract DH34463 Project Website (Design Build Page)

Bill Howe Attn: Rochester Station Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232, USA Rochester Station PIN , Contract DH34463 Rules of Contact

Rochester Station PIN , Contract DH34463 Questions STATE OF NEW YORK Andrew M. Cuomo Governor New York State DOT Joan McDonald Commissioner