Multiple Indicator Cluster Surveys Survey Design Workshop Fieldwork: Survey Logistics and Arrangements MICS Survey Design Workshop

Logistics To achieve high quality survey results Organization, coordination and management Key logistical elements –Office equipment and supplies –Fieldwork equipment and supplies –Transportation, Accommodation –Security

Logistics Forms a critical part in the success of the survey esp. data quality It consumes a large part of the survey budget Need to be planned and procured in advance

Logistics Prepare a detailed list of supplies and logistics items you will need Be “reasonably generous” in calculating survey supplies Know what you can procure locally and abroad Be sure to have the items available before the survey implementation starts

Office Equipment and Supplies Office and supplies –Computers –Printers –Software (MS Office, CSPro, CSPro Mobile, SPSS) –Network (data entry in case paper questionnaires are administered) –Internet –Data projector (?) –Other office supplies (Stationery) –MS Office or compatible software

CSPro Census and Survey Processing System Includes options for developing CAPI applications CSPro Mobile: for applications running on the Tablet/PDA Free download (registration required) Data entry program templates will be provided by UNICEF HQ Technical support will be available –Regional Office and consultants –HQ reviews

SPSS Required for tabulations and other analysis Costly HQ to buy and supply limited copies to countries Same version and modules should be used to ensure compatibility HQ will provide template tabulation and other programs

Printing documents Questionnaires : Number of each questionnaire type needed at each stage of the survey Manuals and forms Tablet/PDA

Fieldwork Equipment Electronic scales Measuring boards Salt test kits GPS Tablets/PDAs with additional accessories –(if used for data collection) Other fieldwork supplies –Bags, hats, t-shirts, –First aid kits, torches Need to be ordered long in advance following MICS specifications

Transportation Depending on countries and location, transportation means could be cars, buses, moto…. Cars usually provided by GOV, stakeholders or rented (with drivers) Should accommodate a team of minimum 8 persons + equipment Should be made available for listing activities and after for fieldwork (between 3 to 6 months) Need to make funds available in budget for fuel, maintenance, insurance Usually 1 car/team for supervision

Lodging and food Most often in local communities (schools, health centers,..) Responsibility of field supervisor Provide additional DSA to team if need to pay for lodging Provide basic equipment for cooking and eventually for sleeping

Fieldwork documents Make a list of all documents needed at each stage of the survey Provide enough to each to team and/or plan refill during supervision missions

Security Can have a huge impact on data quality, response rate and on timing Check security conditions (environmental, political, criminal) before sending team In “at risk” communities, use local guides designated by leaders to accompany interviewers (avoid using police/militaries) Be more careful when using tablets especially in urban settings and at night Keep team informed all the time should new events happen If cluster/region is at risk, ask team to change itinerary, reschedule or even give up

Fieldwork schedule For each team, elaborate a fieldwork schedule as precise as possible with: - list of all the clusters to visit - best and safer itinerary - distance between clusters and time to reach - dates and number of days in each cluster - list of contacts ALWAYS know where the teams are

Preparing for fieldwork F ield supervisors: Obtain all monetary advances, supplies, and equipment Careful preparation by the supervisor is important for –facilitating the work of the team in the field –for maintaining interviewer morale –for ensuring contact with the central office

Listing - Documents Listing manual Maps of sampled clusters/ EAs Forms –Map information form –Map spotting –Household Listing Forms ID cards Letter of introduction (from implementing agency)

Listing – Supplies Markers or chalks Stickers (if markers will be used) GPS Pens (blue, red etc) Pencil - Mapper Envelopes Bags, paper clips, staplers etc Clip boards

Fieldwork: Documents Questionnaires (and Tablets/PDAs) Supervisor's and Editor's Manual Interviewer's Manuals Maps* and household listing forms* + Map spotting sheets* Survey schedule ID cards Letters of introduction List of contact Interviewer's Assignment Sheets

Fieldwork: Documents All staff’s Assignment and control Sheets Complete list of current national immunization schedule List of antibiotics (and/or antimalaria) used in country

Fieldwork: Supplies Anthropometric instruments - Weighing (SECA) scales - Measuring boards Vitamin A Capsules Salt test kits (only for countries that will conduct salt testing) First aid kits Spare batteries If tablets, all equipment needed to keep in charge

Fieldwork: Supplies Blue ink for interviewers Red ink for the field editor and supervisor Clipboards, briefcases (bags) Paper clips, scissors, string, staplers, tape, torches, etc. Envelopes to store completed questionnaires, Rain coats (if raining season), cooking and sleeping equipment

Logistics during fieldwork: Preparation F ield supervisors: Study sample HH lists and/or maps for each area in which his/her team will be working and discuss problems Become or be familiar with the area of work Contact local authorities to inform them about the survey and introduce the team Determine travel arrangements and accommodations when arriving in cluster

Logistics during fieldwork: Organization F ield supervisors: Assign work to interviewers Maintain fieldwork control sheets Make sure that assignments are carried out Make spot checks of the household questionnaire (with the field editor) Regularly send completed questionnaires and progress reports to the field coordinator

Logistic during fieldwork: Organization F ield supervisors: Keep headquarters informed of the team's location Communicate any problems to the field coordinator Take charge of the team vehicle Be sure to develop a positive team spirit along with careful planning of field activities

Logistic during fieldwork: Forwarding questionnaires back to central office Include all individual questionnaires into the household questionnaires Check household questionnaires for the number of eligible women, children and men, and their corresponding line numbers and verify against individual questionnaires (and control form) For incomplete interviews, include blank questionnaires with only the identification information and the result code

Logistic during fieldwork: Forwarding questionnaires back to central office Proper instruction to be developed and implemented for transportation of completed questionnaires to avoid their loss Packaging and protection of questionnaires cluster by cluster Include all related forms (assignment and control sheets, maps, household listing…) Ensure regular transport

Logistic during fieldwork: Forwarding questionnaires back to central office Tablet/ PDA data collection –Number of eligible women, children and men, and their corresponding line numbers from household questionnaire verified against individual questionnaires –All collected and saved information sent via to the central office

THANK YOU