Electri-City: Energy Management in Public Buildings The Lean Green Machines Better Buildings Case Competition US Department of Energy March 14, 2014

Electri-City Goal: A Better Buildings Energy Plan for a mid-size US city government Issues: Building structures Data control systems Budgeting process Focus: Employee Incentives to Promote Development Data Management for Public Building Controls Improvements to Building Infrastructure

Better Buildings Energy Plan Forming the Better Buildings Board Better Buildings Energy Plan Better Buildings Board Upper-level Management Departmental Support

Better Buildings Energy Plan Three Core Components Proactive Maintenance Culture Open Source Software Training and Development Energy Savings Incentives Better Buildings Energy Plan

EHSRAs EHSRAs : Environmental Health and Safety Retrofitting Audits Purpose: Document current building equipment and departmental ownership Motor specifications involved in HVAC control Air filter locations Ventilation pipe widths Rooms served by air handling units (AHUs) Location and areas affected by dampers Model numbers for equipment & sensors VAV box model number & box locations Inputs & outputs of VAV (including location of device communicating info) Areas affected by VAV Number, model, & locations of light fixtures Location of outlets & outlet specifications Tasks: Record building maintenance and operations information Develop preventative maintenance procedures (ISO 50001)

Energy Management Office Relationships Energy Management Office Local Utilities Private Institutions Facilities & Department Managers Local Consulting Firms Continuous Improvement Team Better Buildings Board

Green Funds Green Funds = Realized energy-savings by department Prioritization:  Occupancy size  Building square footage  Projected energy savings  Aggregate funding opportunities  LEED certifications  Award recognition  ACEEE Exemplary Programs  Dsire.org Departmental commitment Sub-metering to track department energy use Normalization and approval from Accounting Green Fund

Continuous Improvement Team Relationships Continuous Improvement Team Upper Level Management Energy Management Office Utilities Companies Software Developers Data Analyst

Continuous Improvement Team Responsibilities Evaluate compliance with legal requirementsEncourage ITC to activate equipment power managementSupport EMO to create training moduleSupport Data Analyst to identify high-level priority operationsMaintain quarterly acknowledgements & prizesOrganize and maintain up-to-date building layoutsAssist facilities management in identifying priorities

Better Buildings Board Hierarchy Better Buildings Board Mayor and City Council City Energy Manager Five Members with Diverse Backgrounds Department Managers Building Engineers Facilities Managers Data Analyst Continuous Improvement Team

Better Buildings Board Guidelines City Energy Manager is Head of Board for 1 st yearHead of Board will be re-elected biannuallyBi-weekly meetings to evaluate energy savings projectsCommunication with utilities account representativesSet major energy-savings goals

Data Analyst Resources Data Analyst EHSRA’s Layouts of Data Capture Devices and Controls Energy Star Portfolios Floor Plans Infrastructure Ownership

Data Analyst Responsibilities Document Energy Performance Indicators Weather Normalization Procedures High Level Project Prioritization Monthly Energy Data Reports

HVAC System Interactions Responsive Control Personalized Data Project Haystack Vision BACnet Compatible gy/server-clip-art-item-3/ V A V Box Raspberry Pi City Intranet EnPI’s

Mock Project Timeline Year 1 Employee Incentives to Promote Development Support from community leaders and departmental involvement in program are requested by Mayor & Energy Manager Raspberry Pi BACnet controlled training module is created with software consulting resources Building Infrastructure Upgrades Gradual replacement or upgrade of ‘energy hogs’ Implement standard practices to maintain & organize CAD documents Infrastructure upgrades with short simple-payback periods are implemented Data Management for Public Buildings Energy Manager and Data Analyst are trained on Energy Star Portfolio Manager Data Analyst is appointed and weather normalization equipment and techniques are established and purchased BACnet/Raspberry Pi Training for software developers Record infrastructure/equipment ownership as departments opt into program

Mock Project Timeline Year 2 Employee Incentives to Promote Development CIT is implemented Better Buildings Board is implemented Raspberry Pi/BACnet training module is created CIT is trained on BACnet/Raspberry Pi Module Building Infrastructure Upgrades Gradual replacement or upgrade of ‘energy hogs’ EHSRAs should be adopted by facilities and maintenance staff involved in Better Buildings Energy Plan Infrastructure upgrades with short simple-payback periods are implemented Preventative Maintenance programs for HVAC are developed & implemented Data Management for Public Buildings Data Analyst unveils first monthly report Department or Facilities Managers take over responsibility for Energy Star Portfolio Manager BACnet/Raspberry Pi Training incorporate training module development for software developers Implement infrastructure/equipment ownership records as departments opt in Simple energy-monitoring sub-meters should be installed to isolate department ownership based on FIFO and departments with major potentials for energy savings

Mock Project Timeline Year 3 Employee Incentives to Promote Development Life Cycle Costs for Procurement are implemented Comprehensive report should review city building management strategies and adjust budgets to meet energy reduction goals CIT is trained on BACnet/Raspberry Pi Module Building Infrastructure Upgrades Gradual replacement or upgrade of ‘energy hogs’ Infrastructure upgrades with short simple-payback periods are implemented Data Management for Public Buildings EnPIs are approved by Continuous Improvement Team and submitted for approval to City Council to establish standard accounting practices for Green Funds Building and infrastructure ownership is used to track energy savings Simple energy-monitoring sub-meters should be installed to isolate department ownership based on FIFO and departments with major potentials for energy savings

Mock Project Timeline Year 4 Employee Incentives to Promote Development Energy-savings EnPIs are reviewed by Continuous Improvement Team Quarterly acknowledgements and rewards are established by City and approved by Accounting Hold Energy Awards ceremony to celebrate success Building Infrastructure Upgrades Building employee evaluations include environmental aspects such as involvement with EHSRAs Gradual replacement or upgrade of ‘energy hogs’ Infrastructure upgrades with short simple-payback periods are implemented Data Management for Public Buildings Raspberry Pi downstream development must be evaluated based on current technologies Infrastructure ownership are used to document Green Funds and provide supplemental funds for departments Simple energy-monitoring sub-meters should be installed to isolate department ownership based on FIFO and departments with major potentials for energy savings

Better Building Energy Plan Three Core Components BACnet Training Development of HVAC Controls Training Module Software Consultation Open Source Software Training & Development Energy Star Portfolio EHSRAs Life Cycle Procurement Practices Simple Building Infrastructure Upgrades Proactive Maintenance Culture Local Utilities Incentives Energy Efficiency Award Programs Departmental Green Funds Employee Rewards and Recognition Energy Savings Incentives