AVOIDING THE HIGH COST OPTION Google Apps for education and chromebooks

A bit about the ISANet project and our work

What is Google Apps for Education? Google Apps for Education is a free suite of hosted and collaboration applications exclusively for schools and universities. Registration is required to ensure the business qualifies and to set up the Edu domain. The suite is advertising free, and Google use the data you provide to ensure that the services integrate and work well within your domain. They assure us that they do not use the data in any other way.

Whose gone Google? 4 May 2013 – Dubai and the Middle east? April 2013 – Malaysia has 10,000 schools, and the government’s plan is to equip them all with 4G Internet access, a virtual learning platform, and at minimum a 10:1 ratio of students to computers. March 2013 – Chromebooks come available in Australia, Canada, France, Germany and The Netherlands. University of Bristol Feb 2013 – All Nippon Airlines Jan Chicago Public Schools bringing 270,000 students, teachers and administrators into the cloud Summer 2011 – Claires Court, Halliford School and Norfolk County Council

A quick look at the core Apps G-Mail Google Drive Google’s productivity suite Document – DocsPresentation - Slides Spreadsheet – SheetsForms Drawings Google Sites Google Calendar Google Groups & Contacts Google Maps, PicassaWeb albums YouTube and video channels Chrome browser, Extensions and Apps

Gmail Gmail – 25GB of storage, in 2012, % availability It’s through Gmail that the core services are integrated. Gmail provides all sorts of extras in addition to Instant messaging Video chat and advanced conferencing Phonecall and other voice features Translation bots and other geeky features

Google Drive Google Drive provides 5GB per user Supports all file types for file storage & transference Allows you to view Microsoft and Adobe files Allows you to convert such files to the appropriate Google format for editing Plays most video formats Google Drive is both a web-based service and a local ‘extra’ drive on your chosen hardware, synching so files stay current – PC, Mac, iPad, phone Allows you to share really big files that won’t

Google Drive – 99.9% uptime guarantee 8

Google’s productivity suite 9 Document – DocsPresentation - Slides Spreadsheet – SheetsForms Drawings Scripts All open up from your Drive Can be created anew or translated from an existing file Can be shared, private, anyone with the link, public Permit collaboration of up to 50 at a time, with editing, commenting and viewing rights adjustable.

Google Sites 10 Dynamic (and secure) web pages for students, staff and clubs Google Sites is an easy way to create web pages for intranets or class projects. You control what's public and what's private. No coding or HTML required. System and site-level security controls - Administrators can manage site sharing permissions across the school and authors can share and revoke file access at any time. Simple, but powerful - Creating a web page is as easy as writing a document. Embed documents, presentations and video and more to develop impressive, interactive websites. Anytime, anywhere access - Google Sites is securely powered by the web, so you can access your sites from school, from home and even on your mobile phone. Works across operating systems - Google Sites works in the browser on PC, Mac and Linux computers. Teachers, students and parents don't need to buy or download software.

Google Calendar – 99.9% uptime guarantee 11 Google Calendar enables users to easily schedule meetings, share event calendars and stay organised – no matter how busy their days are. Manage class timetables, club meetings, office hours, game days, and more Easily schedule appointments Overlay multiple calendars to see when people are available. Google Calendar sends invitations and manages RSVPs. Google Calendar is integrated into Gmail and is interoperable with popular calendar applications. Calendars can be shared school-wide or with selected colleagues. Share with classes, teams and clubs A range of sharing permission controls help maintain security and privacy. Access with your mobile device, Even receive calendar notifications via SMS. Publish calendars for students, parents and supporters, publicise big school events by publishing an events calendar for all to see. Easily embed calendars into web pages. Using crunch a whole host of calendars into one print out.

Google Groups & Contacts 12 Google Groups allows users to set up their own mailing lists and easily share docs, sites and calendars with colleagues. Administrators can control memberships if desired and connect Groups to LMS and SIS systems. Fast setup, allowing teachers and student groups to create and manage their own small groups and lists without burdening IT. Easy, safe sharing - Users can share docs, calendars, sites, shared folders and videos with a group instead of individuals, while admins can keep control of group membership. Robust APIs even allow for integration with LMS, SIS and course management systems, so access permissions stay up- to-date. Less clutter and noise - Customisable subscription settings let users receive mailing list discussions as a digest or by browsing the web. Searchable archives - Group members can access and search archives of mail sent to their lists to efficiently find topics of interest. Reply on behalf of a group - Groups can serve as a central point to receive and respond to communications and members can reply on behalf of the group.

Google Maps 13 An entire educational world of its own Not just find locations and plot routes, but also create your own maps and links to stories, research and even chat through maps psmania.blogsp ot.com/ This picture taken from the 1 April Google joke

PicassaWeb Albums/Google+ 14 The integration of a disparate number of other Google services such as Picassa continues, under the Google+ brand, a service for 13+ age students. If time, here’s a quick look at Google+

YouTube for EDU 15 YouTube EDU lets you discover, create, and share educational videos. Educational and instructional videos are some of the most popular videos on YouTube. YouTube EDU is YouTube’s corpus of 700k+ high quality educational videos from partners like Khan Academy, Stanford and TED-Ed. YouTube created two programs to help schools and teachers utilize YouTube EDU most effectively: YouTube for Schools and YouTube for Teachers. YouTube for Teachers provides tips & tricks for bringing YouTube into the classroom and organizes YouTube EDU videos to align with common core subjects. YouTube for Schools allows schools to access all of the YouTube EDU content while limiting access to non-educational content. To find content that suits your needs, start on the YouTube EDU homepage and browse according to the following three learning segments:YouTube EDU homepage Primary and SecondaryPrimary and Secondary: Channels that span from preschool to secondary school, also known as our K12 segment Higher EducationHigher Education: Channels that include colleges, universities and college departments around the world Lifelong LearningLifelong Learning: Channels for continuing learners that include everything from museums to language instructors

The Google Apps grow 16 These are some Apps that sync with your Drive Wevideo Lucidcharts Sliderocket Conceptboard Simplebooklet Sumopaint And hundreds more…

Chrome browser 17 Chrome browser is one of the unsung heroes of the set As of February 2013, according to StatCounter, Google Chrome has a 37% worldwide usage share of web browsers making it the most widely used web browser in the world.[10] Net Applications, however, indicates that Chrome is only third when it comes to the size of its user base, behind Internet Explorer and Firefox (wikipedia). It provides access to the various Apps and Extensions you have added, plus easy access to the Google playstore. Allows you to see what you have been doing on all of your connected devices.

In short, an entire ecosystem 18 What’s to like in Education? Cost free Used by thousands of schools and universities already Supported by a growing community of Google certified teachers, trainers, conferences and communities Works on any pc or mac platform, on school networks and on android and iOS devices Allows for collaborative working, rapid feedback, roll- back on revisions and history

Questions 19

Chromebooks for Edu domains 20 Laptop clamshell design – circa £230 Up and running in under 10 seconds Using Chrome OS, runs through the web browser So not need for virus or other locally installed software, everything coming through the wireless connection The user that logs on to the Chromebook gets their own experience – so easy to use any device Must have the Management Admin console – cost?

Samsung Chromebook – boring details 21 Battery life - Up to 10 hours Bluetooth - NO Brand – Samsung Built-in ethernet connection - NO Built-in Webcam- YES CD/DVD/Blu-ray Drive -NO Dimensions - H17.5 x W289.6 x D208.5mm card - video RAM Shared Hard drive - 16GB SSD Memory card slot - 3-in-1Model name / numberXE303C12-A01 UK Operating system -Google Chrome OS Processor - Exynos GHzProcessor RAM - 2GB Screen Resolution x 768 Screen size “ USB ports 1 x USB 2.0, 1 x USB 3.0 Weight - 1.1kg Wireless networking b/g/n And almost no value in the Pub!

What Chromebooks allow 22 "There is no software to install, no imaging that needs to be done. The less administrative burden you have to manage, the more computers you can put out in the classroom and sustain and maintain over time". KIPP LA schools “Chrome devices enable you to... Scale access to the web with computers that are simple to use and easy to distribute Share devices among students, with no manual set-up for different users Enjoy constant connectivity through integrated Wi-Fi, for always-on access without relying on school networks Administer machines throughout the school, no matter how many Chrome devices you have or where they’re being used”

What Chromebooks allow 23 “Learning doesn’t stop when the school day ends, so why limit access to applications, collaboration tools and homework resources after school? The educational disconnect between school and home can now be bridged with Chrome devices, which make it easy for... Students to access the web, their applications and files wherever they are, with light weight, long battery life and fast start-up Teachers and students to collaborate on homework and learning after the last bell Administrators to assign and manage one machine for each student every school-year, with no manual maintenance, security patching or time-consuming support”

What about Android devices – iPad competitors 24 These are just beginning to roll out, as appropriate battery life and processor speed makes them competitors with iPads. Pricing is under £100 per device for 7/8inch screens, twin cameras. We can manage them using the admin console, and a first trial within the ISANet project begins this summer. However, unlike the Chromebooks, I don’t know whether they can be user independent – more likely 1:1

Storage carts and charging 25 A number of suppliers now support Chromebooks DIY – using flightcases, 20 Chromebooks will charge of a 13A socket! They are getting smaller!

Questions 26

The Ecosystem requirements 27 Great Internet connection Good wi-fi coverage – about £200 a wireless point, plus wireless point server Filter Staff training A couple of Google Evangelists, including the Boss

What can be achieved 28 The Claires Court example – in 18 months Creation of a ‘Hub’ All pupils from Y2 engaged, personal id from Y4 Lead pupils through the school developed as mentors - Digital leaders programme by Sheli Blackburn - Quad blogging from Y5 by Dave Mitchell All staff moved to Gmail All intranet moved to Drive A complete culture change, pupil support more effective From Y2 to Sixth Form, a multitude of uses discovered 120+ teaching, support and admin staff training Parent workshops to explain the transition

Gone Google – where next 29 As the software disappears Harden up the curricular offer to include Programming Introduce Gaming (Minecraft Edu) and other cross- country initiatives Development of Digital Leaders to include layers up to Google Certified Individuals Develop Android solutions, and further develop BYOD options Use University research to confirm that the approach is giving rise to higher standards

Claires Court Essentials 30

Credits 31 Many thanks to: ISA and the ISA ICT committee for their on-going support and encouragement Ian Nairn of c-learning for his technical and commercial support in bringing the ISANet and ISAGrid for Learning ideas to fruition Google and the Google Certified teachers (800+ in the world now) whose generosity of spirit is powering this remarkable change for education.