/ Reference Management Tools: Which One is Right for You? Yolanda Koscielski, Criminology & Psychology Elyse Neufeld, Life Sciences & Education

Reference Management Software Agenda Common features and functionality What do you need? (Quiz) An overview of specific resources – RefWorks – Zotero – Mendeley

Reference management How are you handling it now? What tools have you tried? bit.ly/citation-before

Reference Management Tools: What’s the point?

Reference Management Software: Common Features and Functionality

Commonalities Import citations from various places – Ways to import vary (direct, PDF, browser) Store citations in one place Manipulate citations – Folders, annotations, editing, searching, trends Share citations – Shared account, user groups, online reading lists

Commonalities Centralized access to your research materials – PDFs or Where Can I Get This? Link Bibliography creation – Standalone or paper-integrated In-text citation insertion – e.g., RefWorks’ Write-n-Cite

Citation management: What do you need? What do you need? vs. What would be nice to have? Free? Compatible with library resources? Allows for collaboration? User support? Easy to learn? Able to store/manage PDFs of articles?

QUIZ TIME! Which Citation Manager is Right for Me? Please take 5 minutes to fill out the self-quiz. We will then review our results Take a Bite!

An overview of three different citation management resources

Subscription-based (library pays) 2 parts: – Main web-based citation management platform – Downloadable plug-in for inserting citations in your paper, creating bibliography (Write-n-Cite) Data stored on Canadian servers (Scholars Portal) – until June 2015

Demo

Advantages: Brutally literal interface Well-behaved – does what it is told; demonstrates little initiative. Respects your privacy. Friendly to citation entries from a wide variety of bibliography types (books, magazines, journals…) A citation management software “classic”

Disadvantages: Not without glitches, particularly Write-n-Cite, and if working between WnC versions or PC – Mac platforms Learning investment –economical if you have lots of citations Weaker for social networking extra features Take a Bite!

FOIPPA By Hoohaaphotos:

Free, open-source Citation management software: 3 interface options – Zotero for Firefox: built into your Firefox browser – Zotero Standalone: works with any browser (Firefox, Chrome, Safari and Opera) – Also, a web-based version to access your library online and connect with other researchers Word processor plug-in: inserts citations in your paper and creating a bibliography

Works with Firefox, Chrome, Safari and Opera Downloads a variety of record formats from most SFU databases & from web pages Drag & drop PDFs into your library (it will extra metadata for citations) Works with MS Word, Open Office, LibreOffice and LaTeX

Advantages: Quick to learn, simple to use Works with nearly every information source Can sync references from multiple computers Simple to share sources with others Can take notes, tag records

Disadvantages: Requires software installation (Zotero for Firefox or Zotero Standalone) Free space limits storage to 300 MB

Creating collections Word integration plug-in Take a Bite!

Free, an Elsevier product Citation management software: 2 interface options – Mendeley Desktop: manages your PDFs and citations – Mendeley Web: for sharing documents and networking with other researchers Word processor plug-in: inserts citations in your paper and creates a bibliography

Mendeley Web interface:

Mendeley Desktop interface:

Advantages – Drag & drop PDFs (or entire folders of PDFs) into your library (it will extract metadata for citations) – Can annotate/highlight/tag documents – Sharing with public and private groups; networking with other researchers – Mendeley can “watch” a folder on your computer and automatically import new documents into your library

Disadvantages – Not as seamless with databases as most other citation managers – Would be difficult to use on campus due to the required plug-in for creating a bibliography – Can only create 1 private group (max. 4 members) – Free account limits storage to 2 GB

Take a Bite! Importing documents into your library Organizing your library MS Word & OpenOffice plug-ins

Mendeley Free account – 4 members – One private group – 100MB Upgrade $50/month = 5 group members pgrade/team/ Zotero Free account – Unlimited members – Unlimited groups – Storage space same as groups owner Upgrade storage i.e. $20/yr = 2 GB t/storage Group Comparison

Which One is Right for You?

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