Tools For Counseling Students KASFAA 2013 Fall Training Diana VanDyke Butler Community College

Tools For Counseling Students KASFAA 2013 Fall Training What? Calculators Cheat Sheets and Info Sheets Why? Keep up with Change Overcome Distraction

Tools For Counseling Students Calculators KASFAA 2013 Fall Training Completion Rate What is the students completion rate? What does the student need to do to reach 67%? What will the students completion rate be at the end of this semester? GPA Do you have to refigure GPA for SAP? Has a student ever asked “what will happen if I fail this class”?

Tools For Counseling Students Completion Rate Formulas KASFAA 2013 Fall Training Current Completion Rate P = Passed Hours A = Attempted Hours R = Completion Rate P ÷ A = R To Reach Completion Rate 67% X = Credit hours needed to reach completion rate P/A + X/X = 67/100 (solve for X) Future Completion Rate (what will it be after this semester?) S = Semester Hours Attempted C = Semester Hours Completed (student discussion and best guess) (P + C) ÷ (A + S) = R

Tools For Counseling Students Completion Rate Formulas KASFAA 2013 Fall Training Using Excel P/A + X/X = 67/100 (solve for X) Don’t worry…I will show you on a live worksheet! ABCDEFGH 1 Insert Passed 12+Xequals67 This could be a variable 2 Insert Attempted 25+Xequals100 3 Do not hard code if % is a variable (=B1*F2) +100Xequals 1675 (=B2*F1) +67X 5 6 Do not hard code if % is a variable 33Xequals 475 (=F4-B4) 7 8 Xequals (=F6/33)

Tools For Counseling Students Completion Rate Calculator KASFAA 2013 Fall Training Using Excel Make it look pretty Keeps others and yourself from messing up formula Save a copy and use a copy What other info can we include on this spreadsheet? AFG 1 Insert Passed 12 2 Insert Attempted 25 8 AlwaysRound UP

Tools For Counseling Students Cheat / Info Sheets KASFAA 2013 Fall Training Why Isn’t this hanging behind my desk? Not Aesthetically Pleasing You Boss other TMI for the wrong student Not always working from my own desk….Mobile info!

Tools For Counseling Students Internal Cheat / Info Sheets KASFAA 2013 Fall Training Computer Screens Codes Quick Flow Scholarship List / Info Pell Grant Charts Disbursement Schedules Important / Info Numbers Student Workers Hours per Week Calculations Payroll Schedule List of Forms / Form Codes SAP Policy Federal Aid Scholarships If you have had to look for it more than once…..put it in the book!!

Tools For Counseling Students External Information Sheets KASFAA 2013 Fall Training IRS Info Filing requirements / Pub 17 How to instructions for Tax Transcripts (when DRT fails) On-line Phone Map (benefits of being close to an IRS office) NSLDS (magnets are wonderful) KBOR Info Sheets Check out their website! Outside Resources List Make sure you are checking these My Favorites! Am I Dependent or Independent Who is my Parent? Myths about Financial Aid USA Funds Not Dept. of Ed but usually good info and charts If you have had to look for it more than once…..

Tools For Counseling Students Additional Handouts! (Grab and Go) KASFAA 2013 Fall Training Business Cards Yours Other Departments if not a one stop shop! (with permission) Mini Info Sheets Military transcripts T&C (our portal) Veterans Benefits Loan Changes (what you need to do) Other office numbers and faxes s / Addresses / Fax / Phone Instruction Sheet Adding school codes Satisfying IRS Transcript requirement Accepting Loans/Counseling/MPN Foreign transcript accrediting agency list FAFSA Worksheet with our school code

Tools For Counseling Students On-Line Counseling KASFAA 2013 Fall Training My Favorites! 2DD Options Embedding

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Tools For Counseling Students KASFAA 2013 Fall Training Thank you!