Healthcare Strategy Forum Southern Acute Programme Update

Introducing…. David Corbett, Southern Acute Programme Manager Geoff Broome, Director at Apira What we intend to cover: – What is the Southern Acute Programme? – Why use this approach? – Who is involved? – How is this governed? – Where are we with the projects? – Example benefits - EDM – What next? – Time for Questions…

What is the Southern Acute Collaborative Programme? 6 groups of Trusts working on a range of procurement projects for clinical systems – E.g. EPMA; EDM; Full EPR toolsets; clinical portals Supporting national goals e.g paperless, Francis response, Nicholson challenge… – To drive patient safety and efficiency agendas Local focus and ownership – Supported by HSCIC team

Why use this approach? Access to funding and central assistance Economies of scale – in project costs – in supplier negotiations – especially relevant for smaller Trusts Brings Informatics professionals together Able to conduct exemplar procurement High profile enhances focus and Executive engagement “Best of both worlds” – local focus, national help – Subsidiarity

Salisbury Royal Surrey Heatherwood & Wexham Yeovil Dorset County Poole Frimley Park Ashford & St Peters Gloucestershire Plymouth Royal Bournemouth Portsmouth Western Sussex East Sussex Queen Victoria South Devon Northern Devon Group A SC&W EPMA TrustsSalisbury, Poole, Royal Bournemouth and Christchurch, Portsmouth, Royal Surrey, UH Bristol ProductsEPMA (Best of Breed) Group B Sussex Strategic Network TrustsQueen Victoria Hospital NHS Foundation Trust, East Sussex, Healthcare NHS Trust, Western Sussex Hospitals NHS Trust ProductsClinical Portal, EDM (Best of Breed) Group C South Devon Informatics TrustsSouth Devon Healthcare, Torbay and South Devon Care Trust, WAST, Rowcroft Hospice, and Southern Devon GP Practices (via Commissioners) ProductsePrescribing, (Best of Breed) Group E SmartCare TrustsGloucestershire, Northern Devon Yeovil District Hospital ProductsPAS+, ePX, Pharmacy/ Pharmacy Stock Control, Clinical docs, Order Comms, Clinical portal Theatres, A&E, Maternity (integrated) Group D Kent TrustsEast Kent Hospitals, Maidstone Tunbridge Wells ProductsPAS+, Clinical Portal, Maternity (Best of Breed) Bristol Group F EDM TrustsFrimley Park. Ashford and St Peters Dorset County, Heatherwood & W. ProductsCEDM (Best of Breed) Maidstone East Kent Who is involved so far? P11 South Acute Programme (SAcP)

Typical Governance arrangements Southern Programme for IT Board Group Procurement Assurance Group Central Review Team SAcP Steering Group Group X Collaborative Steering Group Trust Executive Approval Route X Trust Trust Project Board Trust Project Board Project Deliverables Investment decisions QA Trust Project Board Trust Project Board Trust Project Board Trust Project Board Recommendations

Where are we with the projects? Groups at different stages but generally… – Businesses cases done and awaiting final funding approval from Treasury (DH approved already) Cash releasing and non cash releasing benefits modelled over a 7 year period – Specifications written, other procurement documents drafted – Procurement approaches agreed – Suppliers engaged regarding requirements and commercial models – Stakeholders engaged

Example benefits – EDM Searchable – easy to find things quickly Shareable – instantly with colleagues, GPs and patients at no marginal cost (no pulling of records) and in multiple locations simultaneously Selectable – relevant information to clinician, alerting Secure – auditable access, not lost See-able – legible, timelined, can be zoomed, annotated Space saving – estates cash released Saved – retained until not needed and destroyed securely when necessary

Apira roles Supporting Groups A and F – EPMA and EDM projects respectively Business case development and production – Local and national approvals Local stakeholder engagement National team liaison Supplier engagement Project management

What happens next? DateMilestone February 2013Providers start to finalise procurement documentation sets April / May 2013Cabinet Office ICT Spend Approval HM Treasury OBC Approval SPB approve launch of first procurement May / June 2013Start of first procurement (First OJEU notice issued) P16

Questions? More information? – – – –