Lack of experience Lack of preparation Lack of enthusiasm Negative self-talk Feeling Nervous?

It is not sufficient to know what one ought to say; one must also know how to say it ……. Aristotle

Presentation Systematic manner of presenting information, ideas, arguments, facts with the objective of informing, influencing, persuading, educating, entertaining & motivating people.

4 - Ps

1.Plan 2. Prepare 3. Practice 4. Present Steps in Giving Presentation 4 Ps

4 Ps to Presentation Defining Objectives (WHY) Understanding the Audience (WHO) PREPARE – Developing the Message (WHAT) Contents Structure Visual Aids PRACTICE – Rehearsing (HOW) PRESENT PLAN

Why is it Important? What is the Purpose? What is the Outcome? Defining Objectives (WHY)

PLAN  What are the need, issues, concerns ?  What topics should be emphasized?  If they resist, what would be the reason?  What are their feelings towards me, my subjects?  What are their expectations? Understanding the Audience (WHO)

Know Your Audience  Age  Background  Number of Participants  Role  Experience / Expertise  Local / Global  Requirement/s (What do they look forward from the Presentation “Success depends upon on your ability to reach your audience”

3 Stages to Presentation PREPARE – Developing the Message (WHAT) OpeningContent/Body Closing

Structuring the presentation 2 to 3 mins --- opening/beginning 15 to 20 mins--- middle section 2 to 3 mins --- closing/end

Speaker’s 3 friends 1. Personal Notes 2. Visuals 3. Handouts

HEADS OF INCOM Profit and Gain from Business or Profession Income from other source  There should be a logical sequence in the points to be discussed in the presentation  It Should be perfectly point wise instead of running lines of text  The points should be as clear as possible  Usages of heavy jargon /s should be avoided.  The points should be easy to understand by all  Use examples to help participants to relate to the topic  Use powerful and sequenced visual aids (if relevant) Contents/Structure

Visuals are powerful tools and should be used because they:  Increase understanding  Save time  Enhance attention  Promote attentiveness  Help control nervousness Visual Aids

 Speak in front of mirror  Throw your voice – loud and listen to it  Record your voice on an audio tape and play back  Give a Video shoot of yourself done – this is how the audience see you  Do a dry run with a handpicked audience PRACTICE – Rehearsing (HOW)

Body Language  Eye contact  Stand erect  Do not point at a participant  Do not move too frequently  Manage your hands

Do’s  Limit the number of aids you use  Use it as an aid only  Be comfortable in using the aid  Keep your visual aids in a position of maximum visibility  Use the pointer to point, not accuse  If using an OHP or slide projector, put it “on” only for the duration for which it is required

Don’ts  Put excessive information  Face the visual aid while using it  Try to talk and write at the same time  Stand infront of the visual aid  Leave blank illuminated screens, they cause distractions

A few Tips  Always stand facing the audience  Stand in a central position  While using charts and boards stand to a side without blocking them  Avoid stepping between the screen and the projector PRESENT

A few Tips  Maintain appropriate social distance  Use non- threatening body - language PRESENT

A few Tips  Maintain appropriate social distance  Use non- threatening body - language PRESENT