Disaster Cost Reimbursement Assistance IDAHO BUREAU OF HOMELAND SECURITY

2 Idaho Bureau of Homeland Security Staff Don Taylor Recovery Manager Area Field Officer Main Phone: (208) Main Fax: (208)

3 Local Disaster Declaration and specific request for assistance (an Action Request form is available to facilitate requests for assistance from your Area Field Officer) Local Disaster Declaration and specific request for assistance (an Action Request form is available to facilitate requests for assistance from your Area Field Officer) Contact Designation Contact Designation REQUESTING STATE DISASTER ASSISTANCE

4 State Governments Local Governments Indian Tribal Governments Special Taxing Districts School Districts Certain Private Non-Profit Organization (critical infrastructure) ELIGIBLE APPLICANTS

5 ELIGIBLITY FOR REIMBURSEMENT Local Declaration Local Declaration State Declaration State Declaration Request for specific assistance Request for specific assistance State review and approval of request State review and approval of request Signed Mission Assignment or Project Agreement (10% Local Cost Share) Signed Mission Assignment or Project Agreement (10% Local Cost Share)

6 Located within a disaster declared county Legal responsibility of the applicant Required as a result of the State declared disaster event ELIGIBLE WORK MUST BE:

7 ELIGIBLE WORK MUST BE (cont) : Deemed “extraordinary” and not routine expense Emergency repairs (not permanent) Not the responsibility of another federal agency with authority to fund the work

8 ELIGIBLE WORK MUST BE (cont) : Must be within the declared incident period Comply with State and local requirements for procurement

9 FORCE ACCOUNT LABOR & FRINGE BENEFITS Permanent Employees: Overtime Only Temporary Employees: All costs ELIGIBLE COSTS

10 ELIGIBLE COSTS (cont.) FORCE ACCOUNT EQUIPMENT FORCE ACCOUNT EQUIPMENT Applicant-Owned: The state uses FEMA equipment rates unless applicant established rates are lower Applicant-Owned: The state uses FEMA equipment rates unless applicant established rates are lower nt/grant/pa/eqrates.shtm nt/grant/pa/eqrates.shtm nt/grant/pa/eqrates.shtm nt/grant/pa/eqrates.shtm

11 ELIGIBLE COSTS (cont.) FORCE ACCOUNT MATERIALS & SUPPLIES FORCE ACCOUNT MATERIALS & SUPPLIES Used at applicants’ net cost Used at applicants’ net cost CONTRACTED SERVICES CONTRACTED SERVICES Reasonable and necessary for scope of work Reasonable and necessary for scope of work Federal, state & local procurement laws apply Federal, state & local procurement laws apply Pre-event contracts Pre-event contracts Emergency contracts Emergency contracts

12 Force Account Labor- Extraordinary labor required for the disaster (OT Only) and Temporary Labor (Regular hours & OT) Force Account Equipment costs Force Account Materials & Supplies used for the disaster Contractor Services: Reasonable and necessary for the disaster ELIGIBLE COST EXAMPLES: ELIGIBLE COSTS

13 BHS Disaster Cost Reimbursement Packet Copies (not originals) FORCE ACCOUNT LABOR: Timecards Payroll records Payroll policy (OT pay & compensatory time) DOCUMENTATION

14 FORCE ACCOUNT EQUIPMENT: FORCE ACCOUNT EQUIPMENT: Equipment logs with operator information (must have matching timecard and payroll record) Equipment logs with operator information (must have matching timecard and payroll record) DOCUMENTATION (C0NT.)

15 RENTED EQUIPMENT: RENTED EQUIPMENT: Purchase orders and Invoices with equipment detail Purchase orders and Invoices with equipment detail DOCUMENTATION (C0NT.)

16 CONTRACTED WORK CONTRACTED WORK Purchase orders and Invoices Purchase orders and Invoices Contracts Contracts DOCUMENTATION (CONT.)

17 ELIGIBLE COSTS (cont.) Maintain records for three years Maintain records for three years

18 Questions & Answers