Or… How to make phenomenal presentations wherever or whoever you are. Mark A. Noon, Lab Guy, Eglin AFB, Fl 1

Presentations that Present the Preeminent Presence 2

 Physical Presence  What you say  Connecting with your audience  How you say it/Present it  The Closer 3 Presentations that Present the Preeminent Presence

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 Physical Presence  What you say  Connecting with your audience  How you say it/Present it  The Closer 5 Presentations that Present the Preeminent Presence

 What do you wear – First Impressions!  What does the set up look like  Lighting, microphones, seats  Where is the audience  Is it an auditorium  Is it a conference room  Where is the podium, is there a podium  Come on stage with confidence  DO NOT APOLOGIZE 6 Presentations that Present the Preeminent Presence

 Arrive early  Capture your audience…the first couple of minutes can be the make or break part.  Know the equipment  Remember, this is a performance from start to finish  Emotions; facial expressions, gestures, voice inflections 7 Presentations that Present the Preeminent Presence

 Don’t fidget, practice ahead of time watching in the mirror  Stand up straight  Talk loudly  Be yourself, but your best self ! 8 Presentations that Present the Preeminent Presence

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 Who is the audience/Know your audience  How old  Gender  Size  Culture  Contact the organizer ahead  Be flexible if the audience changes  Not only do you have to know who you are talking to, you need to know how they listen 10 Presentations that Present the Preeminent Presence

11 Presentations that Present the Preeminent Presence

 How familiar is the audience with your topic  Connect with the audience  Talk to them before the presentation and after  Use names  Point out people  Incorporate people in the audience into your examples  Grab their attention 12 Presentations that Present the Preeminent Presence

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 Eye Contact  Keep it simple  Use Colloquial or Culture specific language  Create an emotional connection  Use voice inflections  Stick around after/talk to people. Keep the connection going  Know some background on individuals 14 Presentations that Present the Preeminent Presence

 Be enthusiastic  Answer questions, but succinctly  Evoke emotion  Tell stories  Don’t put people on the spot 15 Presentations that Present the Preeminent Presence

 #1….DO NOT READ YOUR SLIDE VERBATIM!!!  Pick your style, theme, font, design, layout  Know how PowerPoint and other similar products work  Outline first  Type out main points 16 Presentations that Present the Preeminent Presence

 Write out your outline just like a term paper  Edit, edit, edit……..spell check is not always the best 17 Presentations that Present the Preeminent Presence

 Write out your outline just like a term paper  Edit, edit, edit……..spell check is not always the best  An English professor wrote the words: "A woman without her man is nothing" on the chalkboard and asked his students to punctuate it correctly. All of the males in the class wrote: "A woman, without her man, is nothing." All the females in the class wrote: A woman: "without her, man is nothing." 18 Presentations that Present the Preeminent Presence

 Use quotes, examples, stories  Create charts and diagrams as necessary  Keep the slides very simple  Use the notes section of the PP to help you remember what to say 19 Presentations that Present the Preeminent Presence

 Use pictures as a break point 20 Presentations that Present the Preeminent Presence

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 Use pictures as a break point  If you are trying to illustrate a point 22 Presentations that Present the Preeminent Presence

The First 90 Days, Micheal Watkins, 2003, Harvard Press

 Use pictures as a break point  If you are trying to illustrate a point  If you are driving home a point 24 Presentations that Present the Preeminent Presence

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AF STYLE Standard AF style Necessary in some venues Presentations that Present the Preeminent Presence 26 Used in most AF Briefs

 Style:  Color – Does it match the room, audience, lighting, etc  Font – Can people read it, too small, too big, wrong color  Does it all look different on computer screen versus overhead projector  Who is your audience – match it to them 27 Presentations that Present the Preeminent Presence

 Style:  Color – Does it match the room, audience, lighting, etc  Font – Can people read it, too small, too big, wrong color  Does it all look different on computer screen versus overhead projector  Who is your audience – match it to them 28 Presentations that Present the Preeminent Presence

SStyle: CColor – Does it match the room, audience, lighting, etc FFont – Can people read it, too small, too big, wrong color DDoes it all look different on computer screen versus overhead projector WWho is your audience – match it to them 29 Presentations that Present the Preeminent Presence

30 Presentations that Present the Preeminent Presence

SStyle: CColor – Does it match the room, audience, lighting, etc FFont – Can people read it, too small, too big, wrong color DDoes it all look different on computer screen versus overhead projector WWho is your audience – match it to them 31 Presentations that Present the Preeminent Presence

 Style:  Color – Does it match the room, audience, lighting, etc  Font – Can people read it, too small, too big, wrong color  Does it all look different on computer screen versus overhead projector  Who is your audience – match it to them 32 Presentations that Present the Preeminent Presence

How do you say it/write it  Style: Color – Does it match the room, audience, lighting, etc Font – Can people read it, too small, too big, wrong color Does it all look different on computer screen versus overhead projector Who is your audience – match it to them 33 Presentations that Present the Preeminent Presence

How do you say it/write it  Style: Color – Does it match the room, audience, lighting, etc Font – Can people read it, too small, too big, wrong color Does it all look different on computer screen versus overhead projector Who is your audience – match it to them 34 Presentations that Present the Preeminent Presence

How do you say it/write it SStyle: CColor – Does it match the room, audience, lighting, etc FFont – Can people read it, too small, too big, wrong color DDoes it all look different on computer screen versus overhead projector WWho is your audience – match it to them 35 Presentations that Present the Preeminent Presence

How do you say it/write it  Style: Color – Does it match the room, audience, lighting, etc Font – Can people read it, too small, too big, wrong color Does it all look different on computer screen versus overhead projector Who is your audience – match it to them 36 Presentations that Present the Preeminent Presence

How do you say it/write it  Style:  Color – Does it match the room, audience, lighting, etc  Font – Can people read it, too small, too big, wrong color  Does it all look different on computer screen versus overhead projector  Who is your audience – match it to them 37 Presentations that Present the Preeminent Presence

 Page numbers  Outline in context of number of slides  When you have it down, time yourself.  Stop and say, “SO WHAT” to yourself. Does it need to be said?  Be careful of the “You know’s”, “Okay’s”, “Um’s”, “Ahh’s” etc.  What is the take-home message? 38 Presentations that Present the Preeminent Presence

 Do not jump back and forth thru slides………  Always look at your audience. Do not turn your back but for a moment.  Use front screen or teleprompter type  Do not use acronyms unless absolutely necessary, but if you do elaborate on them.  Do not use words like, “Briefly, real quick”, or such…….tells the audience this really isn’t that important 39 Presentations that Present the Preeminent Presence

 If you use a laser pointer……….do not point at words only items, and do not wave it around  Finish on time……..or early. This tells your audience you value their time  Be flexible based on time…..and allow for a question time  Ask thought-provoking questions if appropriate. 40 Presentations that Present the Preeminent Presence

 Don’t talk about yourself………unless absolutely necessary.  Tell real stories, not ones you heard from someone else. It adds a connection to the audience.  Be real 41 Presentations that Present the Preeminent Presence

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 Prepare, Prepare, Prepare  Style, Font, Design  Connect with the audience  Evoke Emotion  Bring it all together – A call to action  Watch your time……when you’re done, you’re done. 43 Presentations that Present the Preeminent Presence

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MARK A. NOON EGLIN AFB, FL Presentations that Present the Preeminent Presence 45

MARK A. NOON EGLIN AFB, FL Presentations that Present the Preeminent Presence 46