Incident Identification Badges IMT PNW Team 3 Bob Anderson Incident Commander IMT PNW Team 2 Mike Lohrey Incident Commander Doug Parker PNW Team 3 Web Manager / CTSP

Full Version of Presentation on CD 30 minute – Everything You Want To Know About What We Have Learned Full Version Handout Executive Summary AVAILABLE Plain Jane Just the Facts

WHY A BADGE …. HISTORY All Risk Incidents Primarily Security Driven OPTIONS Avery Label Conference Badges Digital Camera / Word Method Private Vendor ALL WORKED BUT A PAIN … TOO Expensive, Labor Intensive, Production Delay...

PLAN B …. LOOKED AT WHAT TECHNOLOGY WAS AVAILABLE AND WHAT THE PRIVATE SECTOR WAS DOING THIS IS THE EASY PART FANCY PRINTER SPECIALIZE SOFTWARE MISC PARTS

Basically The Badge Serves 3 Purposes... Basically The Badge Serves 3 Purposes... INCREASED ACCOUNTABILITY COST CONTAINMENT IMPROVES ONSITE SECURITY Cache / Supply Services – Meals, Nomex Exchange, Etc. To Be In Camp … You Need A Badge Information Captured for Security Purposes Birth Date … Date Issued

A More Professional And Accountable Environment is Established Ensuring AUTHORIZED INDIVIDUALS Receive The SERVICES They Are AUTHORIZED To Receive

to ALL OF THIS is... How Do You Get 2000 Firefighters “Badged Up” and still maintain the Primary Mission of Why We Are Out There Fighting Fire In The First Place ? PUT THE DARN FIRE OUT SAFELY SERVE THE FIREFIGHTER AGENCY ADMINISTRATORS and GENERAL PUBLIC ALL In A Cost Effective Manner

IT SEEMS TO BOIL DOWN TO 2 QUESTIONS... IT SEEMS TO BOIL DOWN TO 2 QUESTIONS Do we implement the Badge on this Incident ? 2. Do we take PHOTOS of EVERYONE or some other OPTION ? This is where C&G, Logistics / Security, and Operations put their heads together... Badge System Implementation is a TEAM Decision Badges Touch ALMOST Every Section

ASSUMING YOU IMPLEMENT THE BADGE... Do we TAKE PHOTOS of EVERY ONE or some other OPTION ? It is a question of how long do you want to DELAY Resources from RECEIVING THEIR ASSIGNMENTS, what does the AGENCY ADMIN WANT and what are the SECURITY CONCERNS ?

BADGE WITH PHOTO FOR EVERYONE INCREASED ACCOUNTABILITY COST CONTAINMENT IMPROVES ONSITE SECURITY All Risk Assignments Urban Setting Maximum Benefits / Resources Delayed

Badge WITH Photo only SUPERVISORS and SINGLE RESOURCES Others / Crew Members Receive a BADGE WITHOUT Photo BADGE WITH PHOTO FOR SUPERVISORS INCREASEDACCOUNTABILITY COST CONTAINMENT IMPROVES ONSITE SECURITY Normal Fire Assignment Urban/Remote Setting Moderate Benefits / Resources NOT Delayed

OR … ANY COMBO THAT FITS THE SITUATION SUPERVISORS and SINGLE RESOURCES ONLY NOT GENERAL CREW MEMBERS

TIME... Per Badge 1 – 2 MINUTES PER PERSON Type in the Person / Position Info Capture the Photo Print the Badge on Site ID BADGE with PHOTO OPTIONS: PHOTOS FOR ALL PHOTOS FOR SUPERVISORS ONLY Etc.

Equipment ITEMS PER ID BADGE ISSUING STATION 1 – COMPUTER (Notebook) 1 – Specialized Printer 1 – ID Badge Software 1 – Web Camera w/ Tripod 1 – Hole Punch Misc. Items … Cables, Power Strip, USB Hub, etc. COST … w/o Computer … $3,000 COSTS...

THIS IS A HARD ONE TO BE SPECIFIC / EXACT ID BADGE MATERIALS: CARD STOCK = $ 0.60 / card COLOR INK = $ 0.30 / card BLACK INK =$ 0.10 / card LANYARDS = $ 0.25 / card Ink is the big variable. Depends on how intricate the card is. So … About … $1.25 per card for Materials Card + Ink Range $ $ 1.00 How Much Is One Pair of Nomex Pants... One Pump... One Shovel... NOT RETURNED COSTS... Per Badge

TOTAL COST TO AN INCIDENT... Of course it depends on the number of personnel on the incident 2000 Firefighters Badges $ 5,000 – $ 6,000 Look at the 209 Take Number of Personnel MULTIPLY by 2 for number of cards you will produce during a 14 day assignment Crews Rotate In / Out Mistakes... Special Badges All the Support Personnel How Much Does 1000 EXTRA DINNERS / Night Cost... COSTS... Total Cost

Personnel FOR SUPERVISORS / SINGLE RESOURCE BADGE WITH PHOTO PROCESS ONE ID BADGE ISSUING STATION SEEMS TO MEET THE NEED 2 – BCOPs (Badge Computer Operators) and ONE SECURITY PERSON on call to deal with situations / special cases COSTS...

Don’t Let The Badge Get In The Way Of The Primary Mission HELP IMPROVE PROCESSES ALREADY IN PLACE Incident ID Badges... are not the answer to processes that are currently broken BUT they can be a WONDERFUL TOOL As Long As You REMEMBER

RECAP Basically The Badge Serves 3 Purposes... RECAP Basically The Badge Serves 3 Purposes... INCREASED ACCOUNTABILITY COST CONTAINMENT IMPROVES ONSITE SECURITY Cache / Supply Services – Meals, Nomex Exchange, Etc. To Be In Camp … You Need A Badge Information Captured for Security Purposes Birth Date … Date Issued

Incident Identification Badges IMT PNW Team 3 Bob Anderson Incident Commander IMT PNW Team 2 Mike Lohrey Incident Commander Doug Parker PNW Team 3 Web Manager / CTSP

NEXT STEPS TaskIndividuals Involved Target Date for Completion 1 Generate and Distribute Manuals For Their Review PNW 2, PNW 3, San Dimas T&D Center, Liz Kinney Distribute by 1/05/04 Review by 2/05/04 2 Final Production of Manual (FY04 Version) Doug Parker03/15/04 3 Dry Run / Develop BCOP (Badge Computer Operators) Training Session Doug Parker Don Winters Invited Targeted Previous BCOPs (Nadine Miller – BLM Susanville & Cheryl Holmquist – Cascade NP) Unknown At This Time Medford or Portland / BLM / USFS 4 BCOP Training Session – Open Invite Doug Parker Other Instructors / Assistants Open Invitees May 04 Medford OR / BLM 5 Review of Other ID Badge Software (COTS) San Dimas / Doug Parker Paul Dzialowy Don Winters Spring 04

NEXT STEPS TaskIndividuals Involved Target Date for Completion 6 If new software found, revise manual and release information to interested parties Doug Parker Volunteers June 04 (Prior to Normal Fire Season) Review Options for Direct Data Retrieval From IRSS Review Options for Scanning Technology San Dimas / Doug Parker Paul Dzialowy Don Winters As Time Permits 7 Annual Review of Manual / Lessons Learned Doug Parker Don Winters PNW Team 2 Security Rep PNW Team 3 Security Rep Interested BCOPs 11/28/XX 8 Incorporate Lessons Learned into Manual Revision Doug Parker 01/06/XX

NEXT STEPS New Software Review: AsureID is not a bad COTS (Commercial Off The Shelf) product. A number of enhancements that would make it more effective have been identified. AsureID has indicated they are including a number of these enhancements in a new version due for release in the Fall 03. If the new enhancements are not available other software will be evaluated. The other requirement is linking/extracting the data needed for the ID Badge to/from the IRSS/I-Suite System being used by most IMTs. Paul Dzialowy, CTSP PNW 3, and myself will be researching existing COTS products for this requirement. San Dimas Technology and Development Center contact: David Haston, x294, Finance / Incident Business Mgt. Spec. / Advisor Contact: Liz Kinney – Region 8, Regional Office, USFS ,

WHAT ARE WE USING RIGHT NOW? Notebook Computer P4 Class with Windows XP with Mouse and CD-RW/DVD Windows XP Office Suite (Word, Access, Excel, PowerPoint) AsureID Express ID Software and Database (Including Appropriate Upgrades) Fargo CardJet 410 Plastic Card Printer Logitech Quickcam Pro 4000 Camera Tripod Desktop Slot Punch Printer Cable USB Hub w/ Cables