KNOWLEDGE TRANSFER PROGRAM CRITICAL AGENDA PROJECT KNOWLEDGE TRANSFER PROGRAM – KTP MINISTRY OF HIGHER EDUCATION MALAYSIA KNOWLEDGE TRANSFER PROGRAM to INDUSTRY & COMMUNITY - KTP GRANT SCHEME- FIRST ROLLING PLAN – PHASE 2 (2012-2013)

BACKGROUND OF KTP POLICY Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) BACKGROUND OF KTP KTP recognises a broad range of activities to support mutually beneficial collaborations between universities, industries and communities (government agencies / non-government organisation (NGOs) / public sector). It provides the platform for the exchange of tangible and intangible intellectual property, expertise, learning and skills between academia, industry and the community. The forms of interactions may include, joint research, consultancy, education, training, graduate development, conferences, sharing of physical facilities and student placements. POLICY

BACKGROUND OF KTP (CONT’D) Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) BACKGROUND OF KTP (CONT’D) Public Higher Education Institutions (IPTA) should effectively engage with industry and community towards mutually beneficial initiatives through role played by: Academia: able to incorporate relevant and up to date knowledge from industry and the community into their teaching, learning, research and consultancy activities. Industry : can utilize the resources of IPTA to enhance their business capability and economic activities. Community: can benefit from the knowledge generated in IPTA to improve quality of life within the community. Graduate/Postgraduate Intern : enhance their personal and professional development POLICY

STRATEGIC THRUSTS OF THE POLICY Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) STRATEGIC THRUSTS OF THE POLICY Enriching the quality of human capital in IPTA, industries and communities via knowledge transfer including teaching, learning, research and services. Strengthening accessibility of knowledge transfer from IPTA to spur industry growth, community development and quality of life. POLICY

Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) STRATEGIC OBJECTIVE 1: ENHANCE & ENRICH CURRENT KNOWLEDGE TRANSFER IN IPTA Through Identifying and implementing potential project, Strengthening both curriculum and co-curriculum in IPTA based on industry and community, Building capacity of academic and student in IPTA, Integrating KTP initiatives of IPTA into academic program of other related institution of learning, Shifting the current service-oriented to scholarly-oriented community project with outcome to the target group. POLICY

Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) STRATEGIC OBJECTIVE 2: KTP AS CATALYST FOR COMMUNITY OR INDUSTRY GROWTH Through Implementing meaningful projects with industry or community which are sustainable and have measurable outcome, Empowerment and capacity building of the recipient industry or groups, Strategic partnership with stakeholders, Reciprocity of knowledge transfer initiatives between stakeholders. POLICY

GOVERNANCE OF KTP POLICY Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) GOVERNANCE OF KTP Composition of Council of KTP to consist of the following: Composition of KTP Board to consist of the following: Chairman - Professor Rujhan Mustafa, Director General of Higher Education. Vice Chairman - Professor Dato’ Omar Osman, Deputy Vice Chancellor (Student Affair & Development, USM Secretary – Professor Haslan Abu Hassan, Director, Centre for Education, Training and Research in Renewable Energy & Energy Efficiency (CETREE), USM Members - Director of Human Capital Development, Economic Planning Unit (EPU) or representative Representatives from Industry e.g. professional bodies, chambers of commerce, umbrella bodies Representatives from IPTA Representatives from Community organisation POLICY

GOVERNANCE OF KTP (CONT’D) Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) GOVERNANCE OF KTP (CONT’D) Each IPTA’s KTP to be governed by new or similar structure realigned within existing Industry Relations unit. Council of KTP at MOHE is entrusted to provide continuous advise and direction on KTP activities in IPTA including overall governance and implementation. Each IPTA need to set up industry and community relation office, which should benefit all parties. Setting up and maintaining a national academic and industry expert registry. POLICY

KEY RESULT AREA (KRA) Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) KEY RESULT AREA (KRA) 5 KRA identified are in the fields of: Education – raising level of education in certain areas Economic gains for sector/s of industry in identified sector Sustainability and Green Technology Initiatives The Disadvantage groups Developing Industry Relevant curriculum (For High Impact sector)

MODELS OF IMPLEMENTATION Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) MODELS OF IMPLEMENTATION The project should be classified under 5 KRA KTP Programme shall includes the involvement of the following : KTP Intern – Graduate students, PG students or UG Final year projects/interns KTP Academia – Lecturer or university's staff identified in the KTP Programme KTP Industry/Community – identified by KTP-IPTA KPI = the measurement in 1a-1c The project = the identified KTP Programme per location/firm/community/target group Project may be replicated to other identified KTP Project of similar nature but different location/firm/community/target group KTP project committee is allowed to vary the provisions of financial limit after considerations of nature of projects

Graduate / Postgraduate Intern Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) MODEL OF IMPLEMENTATION (CONT’D) Academia STRATEGIC INNOVATION Graduate / Postgraduate Intern Community/ Industry

IMPLEMENTATION PLAN Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) IMPLEMENTATION PLAN The projects for the first phase of the 10th Malaysian Plan would be roll-out based in the following detail with the cost breakdown for the implementation plans is as follows: Duration IPTAs Involved Cost per Project (RM) 2 years (2011-2012) 20 Salary or subsistence of the KTP Intern The overhead and administrative of project Costs of the Intern’s training and development Administrative support

EXAMPLE IMPACT OF KTP Knowledge Transfer Program - KTP KRA KTP Grant Scheme Phase 2 (2012-2013) EXAMPLE IMPACT OF KTP KRA Impact Measurement Proxy Indicator (Intermediate Measurement) Education – raising level of education in certain areas % improvement in public examination identified Progress in school based assessment Economic gains for sector/s of industry in identified sector % of increase of profit or income generated 3 month cash flow average - or Financial ratios Sustainability and Green Technology Initiatives Measurement related to the technology infused - e.g. reduction in energy bill The Disadvantage groups % of increase in annual income for target groups Periodical reports attest by social department Developing Industry Relevant curriculum (For High Impact sector) Acceptance of curriculum by industry and applied by Education institutions Progress reporting

Request for Proposal from IPTA (Bottom Up) Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) Request for Proposal from IPTA (Bottom Up) Individual or a group of academic Supporting collaborative industry documentation (agreement, MoA, Letter of Intent, letter of agreement, letter of award Supporting collaborative community documentation (letter of request from community) Proof of graduate intern involvement

Differentiation between Industry and Community Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) Differentiation between Industry and Community Definition of community and industry Timeline Tangible versus intangible output Commercialisation and non-commercialisation project Profit and non-profit Contribution from industry and or community in monetary and non-monetary forms

Criteria for Application (Definition of the Grant) Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) Criteria for Application (Definition of the Grant) Grant will not be disburse if applicant have other grant including research Basic criteria's for application for FRGS would be used. (Graduate intern replace Human Capital) Timeline not more than 2 years

Criteria for Evaluation (Review) Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) Criteria for Evaluation (Review) Based on 5 KRA mentioned earlier Output Impact Viability and sustainability Capacity building Improved products, services and policies Level of commitment industry/community Minimum of 30 % project cost for industry For community, commitment from community leader , relevant government agencies and other institutions (including non-monetary contribution) potential for replication and advancement

Project is more on research-based and consultancies-driven. Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) GENERAL COMMENTS OF PANELS Project is more on research-based and consultancies-driven. The Knowledge Transfer-driven is low and not justified The objective is not in line with the KTP requirement The output/impact is not quantified Incomplete information of intern (No academic qualification & year of graduation and no signature) There is no evidence of industry commitment. no supporting document from the commitment partner

Procedure for Application and Evaluation Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) Procedure for Application and Evaluation Will consist of the following: Application Concept of KTP Definition of KTP grant Purpose of KTP grant KRA of KTP Condition for application Procedure of application Evaluation criteria Financial and budgetary consideration Output of project (No. involve) Outcome/impact of project (benefit) Announcement date of opening and closing Evaluation Monitoring Result and disbursement of grant Other matter KTP INDUSTRY GUIDELINES KTP INDUSTRY APPLICATION FORM KTP COMMUNITY GUIDELINES KTP COMMUNITY APPLICATION FORM

Governance of the KTP Knowledge Transfer Program - KTP Council of KTP KTP Grant Scheme Phase 2 (2012-2013) Governance of the KTP Council of KTP Project selection Committee answerable to Council of KTP Main Committee (Selection, Evaluation and monitoring) Community (Selection, Evaluation and monitoring) Industry (Selection, Evaluation and monitoring) IPTA level governance can mirror the above IPTA is encourage to have KTP office or equivalent Agencies (industry) with interest in Council of KTP and are willing to ‘contribute’ to KTP Ditto community with interest to contribute to KTP in alternative forms. Will proper recommendations to the MoHE for implementation. Members of Board: (suggested previously)

Monitoring and Disbursement of KTP Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) Monitoring and Disbursement of KTP Monitoring based on: Project performance Financial performance Quarterly progress report Disbursement based on: Letter of Acceptance ad agreement signed and disbursed fully (depending financially)

Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) IMPORTANT DATELINES KTP Grant Scheme Application opening date: 15 December 2011 APPLICATION FORM MUST REACH THE KTP UM SECRETARIAT: 13 JANUARY 2012 Application form must reach the KTP secretariat: 26 January 2012 Application evaluation & selection period: 13-16 February 2012 Announcement of success applications: 21 March 2012

KTP Secretariat @UM Knowledge Transfer Program - KTP KTP Grant Scheme Phase 2 (2012-2013) KTP Secretariat @UM Miss Azura Azilah Ayub Sekretariat Bengkel Knowledge Transfer Program (KTP) Fasa 2 d/a Pusat Jaringan Masyarakat Aras 3, Canseleri Universiti Malaya T: 03-7967 3461 F: 03-7967 3451 HP: 019-3266420 Email: azilahayub@um.edu.my Mr Mahadi Hj Sibon (CITRA) mymahadi@um.edu.my Tel: 019-7139357