Altaf H. Khan

Great tool for effectively communicating ideas to an audience All electronic Easy to make last minute changes The undo feature encourages experimentation 2

More attractive; commanded more interest May include animations, sound, video Easy to catalog, store, and recall Great tool for making presenter-free interactive material (e.g. self-learning tutorials) 3

4 Presenter Presentation screen Audience Info

Maximize the (sum of the 2 types of) info that needs to be transferred to the audience 5

Put together a presentation that is: simple clear consistent 6

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Keep layouts simple Vary the look of successive slides. Mix up graphics with bulleted lists with animations Avoid cluttering the slides with too much text or graphics. Your audience should hear what you have to say and not be distracted by a busy layout 8

Put a title on each slide. As soon as the audience see the slide, the title should make it clear as to the point of that slide 9

Keep the backgrounds simple. You want a background that shows off your info, not one that makes it illegible Avoid bright background colors. Light colored text against a dark background works best Keep colors, patterns, and text styles consistent (not necessarily the same) for all slides in a presentation 10

Use color sparingly to to highlight a point, but don't get carried away Choose them with care; at times, the wrong choice may convey an unintended message 11

Select background colors that are easy on the eye for several minutes of viewing, e.g. don’t go for a bright yellow or red or other warm colors for background Instead, use cool colors like blues and greens as backgrounds 12

Limit text to a few phrases on a screen. A good rule of thumb is 5±2 lines on a slide Write short phrases - not sentences - in the form of bulleted points: if you display sentences on your slides, you have nothing to add! Have every bullet on a slide begin with a verb, or alternatively, have each begin with a noun 13

Normal text is easier to read than ALL CAPS Avoid ornate typefaces Use a clean & readable typeface, e.g. sans serif ones (Arial, Verdana, Helvetica) Use at least a 24-point size, with the normal text size being

Be consistent in type size throughout the presentation Keep text simple and easy to read by not using many different text styles (bold, italics, underline) different typefaces, different font sizes, varying font colors within a sentence 15

These guidelines are not ‘Laws of Nature’ For example, if I keep on repeating the same type face and font size and background throughout a long presentation, I’ll put the audience to sleep At times, I use a warm background color or a very large (or small!) font size on a slide or two just to wake the audience up, or to make an important point 16

Use simple graphics or images in place of text Example: Components of an OS diagram (lecture 11) It not only listed the components in the form of colored discs, but also gave info visually about their interactions (through overlaps) and relative importance (through the size of each disc) 17

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Use simple slide transitions. Too many different transitions are distractive Animation is especially suitable for displaying: Steps of a process: Waterfall model Flow of info in a system: How does IM works? 21

Title slide Overview slide Main body Slide 1 Slide 2 Slide 3 … Summary slide 22 Divide long presentations into sections, and have separate title, overview, summary, body slides for each section

One can use a word processor to develop presentations of reasonable quality However, using a SW package especially designed for developing presentation can: Speed-up the task Make available features not available in standard word processors 23

Choose from a variety of ready-made presentation designs Create original designs as well as change colors, background, fonts in ready-made designs Add, delete, move slides within a presentation Insert graphics & images, or create their own 24

Import from other applications or create new tables/plots Create simple animations Incorporate sound and videos Add hyperlinks, custom navigational controls Save work in HTML, PDF, graphics formats 25

Allows you to recover from your mistakes Allows you to experiment without risk 26

Microsoft PowerPoint CA Harvard Graphics Lotus Freelance Graphics Corel Presentation 27

Create an MS PowerPoint presentation (about 5-6 slides or longer) that demonstrates the following skills. Choose a topic of your liking. Title slide Text slide Animate text Apply a design to the slide Insert multimedia: image, sound etc Change the slide transition Add a drawing Animate the drawing Insert slide number and date

Add Music Add Narration and Timing Your Presentations

We discussed several design guidelines for making effective multimedia presentations 30

Would you persuade, speak of interest, not of reason. Benjamin Franklin 31